Applicant Profile Page Overview

The Applicant Profile page provides detailed applicant information for each requisition to which an applicant applies. Applicants who apply to multiple requisitions have separate profiles per job, and each profile can be accessed from any of the applicant's other profiles.

Access an Applicant's Profile

To access the Applicant Profile page, click the applicant's name from any of the following pages:

  • Manage Job Requisitions >
    • Requisition Snapshot
    • New Submissions
    • New Submissions > Advance Tab
    • New Submissions > Pass Tab
    • Manage Applicants
  • Recruit > Interview Manager
  • Recruit > Review Applicants
  • Recruit > Manage Candidates (Note: This functionality is in the Early Adopter phase. For more information about availability, see the Overview topic for this functionality.)

Applicant Profile Tabs

In addition to the header information, the Applicant Profile page consists of the following tabs:

Header

A header displays on all pages of an applicant's profile.

The Header section displays the applicant's photo, name, contact information, organizational unit/division, and applicant type details. An Options drop-down displays above the header and enables recruiters to edit certain applicant details, unhide contact information, and launch onboarding.

Consideration for Anonymous Applicants

For anonymous applicants who are in a New Submission status, the following occurs in the header section:

  • The applicant's personal information is hidden, including the user's email address. Because of this, the applicant cannot be emailed from the Applicant Profile.
  • The applicant's name is replaced with the applicant's applicant ID. The applicant ID is scrambled so that the applicant remains anonymous.
  • The applicant's photograph is disabled, if available.
  • The option to edit the applicant's contact details is not available.
  • The applicant's position, organization, and type are not hidden.
  • The Potential Duplicate Applicant flag is hidden.
  • Hidden applicants do not display in the list of potential duplicates in the Potential Duplicate Applicant Flag Info pop-up.

For anonymous applicants who are not in a New Submission status, the following occurs in the header section:

  • The applicant's personal information is visible because the applicant is not in a New Submission status.
  • If the applicant has applied to multiple requisitions, the details of the other requisitions are hidden if they are in a New Submission status and are also associated with the affected Location OU.

Previous/Next Buttons

The Previous/Next navigation buttons display in the upper-right corner of the Applicant Profile page. When using the Batch Process feature on the Manage Applicants page, these buttons allow recruiters to click through the applicant profiles of all of the applicants for a requisition directly from the Applicant Profile page. Recruiters can open the Applicant Profile page for any applicant in the requisition, and can then click back and forth through the applicants who are listed before the applicant and after the applicant. Applicants display in the order in which they appear on the Manage Applicants page.

When not using the Batch Process feature on the Manage Applicants page, recruiters can only click through the applicants that appear on a single page of the Applicants table on the Manage Applicants page. For example, a requisition has 300 applicants. The Manage Applicants page displays 100 applicants per page. A recruiter opens the Applicant Profile page for the first applicant an page 1. The recruiter can then click through the applicant profiles of the remaining 99 applicants that appear on page 1.

The Previous button is disabled when viewing the first applicant in the applicant list. The Next button is disabled when viewing the last applicant in the applicant list.

Note: The navigation feature is only available to view the applicants in a single requisition. Recruiters cannot navigate through the applicants in the other requisitions to which an applicant applied.

Group Selection Buttons

The group selection buttons are available when two or more groups are defined on the Manage Applicants page. The buttons display between the Previous and Next buttons. The buttons display as numbers to represent the group number. The number of buttons that display depends on the number of groups selected on the Manage Applicants page.

  • If option 1 is selected in the Number of Selection Buttons drop-down on the Manage Applicants page, then the single selection button displays on the Applicant Profile page. See the Single Selection Button section below for more information.
  • If option 2 is selected in the Number of Selection Buttons drop-down on the Manage Applicants page, then 1 and 2 buttons display on the Applicant Profile page.
  • If option 3 is selected in the Number of Selection Buttons drop-down on the Manage Applicants page, then 1, 2, and 3 buttons display on the Applicant Profile page.

The group selection buttons allow recruiters to place each applicant into a specific group, and then process actions for the groups on the Batch Process page. These buttons are also helpful when recruiters would like to change the group in which an applicant has been placed on the Manage Applicants page. Clicking the button places the applicant in the selected group. When the Batch Process button is selected, actions can be processed for the applicants in each group.

To unselect an applicant, click the group selection button again. This removes the applicant from the group, both on the Applicant Profile page and the Manage Applicants page. The applicant is also removed from the group on the Batch Process page.

The maximum number of applicants that can be selected in total for the groups is 100. Once 100 applicants is reached across all of the groups, no additional applicants can be selected until at least one applicant in a group is unselected.

Note: The group selection buttons are disabled for applicants who are in a Hired or Closed status.

Note: When viewing the applicant's profile, if the recruiter opens the applicant's profile for another job requisition to which the applicant has applied, then the group selection buttons are not available on the profile pages for the other requisition. These features are only available when viewing the applicant's profile for the specific job requisition from the Manage Applicants page. The features are not available when viewing an applicant's other submissions from the left navigation panel on the Applicant Profile page. In addition, when viewing an applicant's other job requisitions, any selections made using the group selection button are lost upon returning to the applicant's profile for the active requisition.

Single Selection Button

The single selection button displays when option 1 is selected in the Number of Selection Buttons drop-down on the Manage Applicants page. This button displays between the Previous/Next navigation buttons. The button is blank, unlike the group selection buttons, which are labeled with a visible number. The button is unselected by default.

This button allows recruiters to select an applicant, and then process an action for a single applicant. To select an applicant, click the single selection button. Then, click the Batch Process button to process action for the applicant. This opens the Batch Process page, from which the recruiter can process actions for the applicant.

To unselect an applicant, click the single selection button again.

When navigating back to the Manage Applicants page, the selection on the Applicant Profile page is also selected on the Manage Applicants page.

Note: When viewing the applicant's profile, if the recruiter opens the applicant's profile for another job requisition to which the applicant has applied, then the single selection button is not available on the profile pages for the other requisition. These features are only available when viewing the applicant's profile for the specific job requisition from the Manage Applicants page. The features are not available when viewing an applicant's other submissions from the left navigation panel on the Applicant Profile page. In addition, when viewing an applicant's other job requisitions, any selections made using the single selection button are lost upon returning to the applicant's profile for the active requisition.

Selected Applicants Indicator

The selected applicants indicator displays above the navigation and group/single selection buttons. The indicator displays the number of applicants selected on the Manage Applicants or Applicant Profile pages out of the number of applicants available to select.

When using the grouping feature on the Manage Applicants page, the indicator displays the number of applicants selected out of the total number of applicants selected in Manage Applicants. Note: Up to 100 applicants can be selected across the Manage Applicants pages.

When not using the grouping feature on the Manage Applicants page, the indicator displays the number of applicants selected out of the number of applicants that are currently visible on the Manage Applicants page.

Batch Process Button

The Batch Process button allows recruiters to navigate directly to the Batch Process page from the Applicant Profile page. From there, recruiters can process actions for the selected group of applicants or a single applicant.

When using the group selection functionality, if an applicant is placed into a different group on the Applicant Profile page than they were placed into on the Manage Applicants page, then the applicant displays on Batch Process page in the group into which they were placed on the Applicant Profile page.

The Batch Process button is only available when at least one applicant is selected using the group/single selection buttons.

Options

The following options are available in the Options drop-down:

Back Button

Click the Back button to return to the page from which you accessed the applicant's profile.

 

See Also:

See the following for information about the other tabs and features available on the Applicant Profile page: