Applicant Profile Page - History Tab

The History tab is used to track and review events that take place throughout the application and review process. Some events display as links to associated data, while others appear as date/time/user name stamps. Details about the event are included to provide context and/or content for the event. Events are sorted by date, with the newest event displaying first.

Event

The Event column displays the event type. The following are the event types:

Event Type	Description
Added from Talent Pool	Logged when an applicant is included in the Add to Requisition action type from the Manage Talent Pools page.
Added to Requisition	Logged when a candidate is successfully added to a different requisition. The event displays in the Target and Source requisition history table for the candidate.
Applicant Status Changed	Logged when an applicant's status is changed.
Application Completed	This event type is logged when an application is successfully submitted for the requisition, which includes submissions from a mobile device. The User column displays the name of the user that executed the event. The Date and Time column displays the date and time associated with the event. Note: The Application Completed event does not necessarily equate to the date on which the submission was received. Note: For mobile submissions, the Application Completed event only displays for completed submissions. This event does not display for partially completed submissions that require completion from a desktop device. Once the partially completed mobile submission is completed from a desktop device, the event displays.
Application Flag Added	This event type is logged when an application flag is added to an applicant's Applicant Profile page. The User column displays the name of the user who executed the event. The Date and Time column displays the date and time associated with the event. The Details columns displays the following information for the event: [Name of Flag: Name of Requisition (Requisition ID)]
Application Flag Removed	This event type is logged when an application flag is removed from an applicant's Applicant Profile page. The User column displays the name of the user who executed the event. The Date and Time column displays the date and time associated with the event. The Details columns displays the following information for the event: [Name of Flag: Name of Requisition (Requisition ID)]
Application Received	Logged when the applicant submits an application.
Assessment Assigned	Logged when a candidate is successfully assigned an assessment. Note: This event type is only available for portals that also have Performance Management enabled.
Assessment Completed	Logged when a candidate successfully completes an assigned assessment. Note: This event type is only available for portals that also have Learning Management System enabled.
Background Check Assigned	This event type is logged when an applicant is assigned a background check. The User column displays the name of the user who executed the event. The Date and Time column displays the date and time associated with the event.
Background Check Completed	This event type is logged when the background check vendor passes a completed status to the system. The User column displays the name of the user who executed the event. The Date and Time column displays the date and time associated with the event.
Comment Posted	Logged when a user posts a comment.
Custom Email [Sent] [Received]	This event tracks emails sent to and from the applicant.
Document Attached	Logged when a user attaches a document.
Email Sent	Logged when an email is sent to the applicant. Emails from Manage Candidates will not be listed.
Employee Record Processed	Logged logged when a user successfully clicks the Complete button on the Manage Hired Applicants page.
Failed Pre-Screening	This event type is logged when an application is successfully submitted but the pre-screening is failed. The User column displays the name of the user that executed the event. The Date and Time column displays the date and time associated with the event.
Integration Assigned	This event type is logged when an FADV screening is assigned to an applicant. This column displays the name of the event as Integration Assigned.
Integration Result Completed	This event type is logged when an FADV screening is assigned to an applicant. This column displays the name of the event as Integration Result Completed.
Interview Notification Sent to Applicant	This event type is logged when the Interview Scheduling Notification - Applicant email is sent to an applicant. However, if the email is sent to the applicant multiple times, then the previous event is replaced with the new event each time the email is sent. The User column displays the name of the user who executed the event. The Date and Time column displays the date and time associated with the event.
Invitation to Apply Sent	This event type is logged when an applicant is sent an invitation to apply to a requisition from the Applicant Profile page or a Search Candidates page. The User column displays the name of the user that executed the event. The Date and Time column displays the date and time associated with the event.
Moved to Requisition	Logged when a candidate is successfully moved to a different requisition. The event displays in the Target and Source requisition history table for the candidate.
Offer Accepted by Candidate	Logged when a candidate accepts an offer or when a recruiter records the candidate's acceptance decision.
Offer Declined by Candidate	Logged when a candidate declines an offer or when a recruiter records the candidate's decline decision.
Offer Sent to Candidate	Logged when an offer letter is sent to a candidate.
Onboarding Notification(s) Sent	This event type is logged when an onboarding notification is sent. Onboarding notifications are sent from the Hired status type panel on the Statuses tab of the Applicant Profile page. The User column displays the name of the user who executed the event. The Date and Time column displays the date and time associated with the event.
On Demand Video Interview Assigned	This event type is logged when an On Demand Video interview is assigned to an interviewer. The User column displays the name of the user who executed the event. The Date and Time column displays the date and time associated with the event.
Rating Posted	Logged when a user posts a rating.
Reached Scheduled Interview Status	This event type is logged with a user reaches the Scheduled Interview status. This event can only be logged once per applicant for the requisition. If an applicant skips this status in the status workflow, then the event is not logged.
Resume Review Link Sent	This event type is logged when an applicant is included in the Send Resume Review Link action type from the Manage Applicants page.
Source Updated	For portals with Referral Suite enabled, this event is logged when the referral source is edited. For portals with Agency Portal enabled, this event is logged when the source of an agency submission is changed automatically by the system or is changed manually.
Submission Received	This event type is logged when an applicant is successfully added for consideration to a requisition. Applicants are added in the following ways: An applicant submits an application. An applicant is added manually. An applicant is moved from another requisition. An applicant responds to an invitation to apply to a requisition. Note: The Submission Received event does not necessarily equate to the date on which the submission was received.
Submit to Requisition	Logged when an application is submitted by a recruiting agency.
Training Assigned	Logged when a candidate is successfully assigned a training item. Note: This event type is only available for portals that also have Learning Management System enabled.
Training Completed	Logged when a candidate successfully completes an assigned training item. Note: This event type is only available for portals that also have Learning Management System enabled.

Details

The Details column displays details associated with the event, which are dependent upon the event type. The following are the event types and their associated details:

Event Type	Description in Details Column
Added from Talent Pool	This column displays "Source: Talent Pool."
Added to Requisition	Source Requisition - Added to: [Target Requisition Display Name (Target Requisition ID)] Example: Added to: Sales Manager [req43] Example: Added to: Project Manager [req103] Target Requisition - Added from: [Source Requisition Display Name (Source Requisition ID)] Example: Added from: Sales Manager [req28] Example: Added from: Project Manager [req53] Note: If the candidate is added to the requisition via the Add to Requisition link in Search Candidates, the description is "Added from Candidate Bank."
Applicant Status Changed	From: [previous status] To: [new status]
Application Completed	For applications originating from a mobile device, the Details column displays a mobile icon to the right of the career site source name to identify the application as a mobile submission.
Application Flag Added	[Name of Flag: Name of Requisition (Requisition ID)]
Application Flag Removed	[Name of Flag: Name of Requisition (Requisition ID)]
Application Received	Source: [application submission source]
Application Status Changed	If the applicant's status is changed to Closed, then the disposition displays to the left of the new status in the Details column. Example: From: Interview To: Closed (Not a good fit)
Assessment Assigned	[Assessment Task Title] Example: Writing Skills Assessment
Assessment Completed	[Assessment Task Title] Example: Writing Skills Assessment
Background Check Assigned	Displays "Background Check Assigned."
Background Check Completed	Displays "Background Check Completed."
Comment Posted	Click the View Comments icon to open the Comments pop-up. Note: You must have the permission necessary to view a user's comments. For users that do not have this permission, the Details column displays the View Comment icon grayed out and not selectable.
Custom Email [Sent] [Received]	This column displays "RE: <Email Subject>." Hover over the subject to view the full subject line.
Document Attached	Click the View icon to open the document. Documents open in the associated software.
Email Sent	Title: [email title]; if an email is sent ad-hoc (i.e., without a template or trigger), the title is "None."
Employee Record Processed	Employee UserID: [userID] Example: Employee UserID: 34592
Integration Assigned	This column displays "<Integration Name> Assigned."
Integration Result Completed	This column displays "<Integration Name - [Background Check Package Title] [Drug Screening Package Title] Result> Completed." Note: If the background check or drug screening does not have a title from FADV, then the title displays as the name of the custom FADV applicant status.
Interview Notification Sent to Applicant	Displays an Applicant Notification link. Clicking the link opens the Applicant Scheduling pop-up as read-only. The pop-up displays the settings that were configured for the applicant notification. Note: You must have permission to manage interviews in order to view the applicant notification. For users without this permission, the link is not clickable.
Moved to Requisition	Source Requisition - Moved to: [Target Requisition Display Name (Target Requisition ID)] Example: Moved to: Sales Manager [req43] Example: Moved to: Project Manager [req103] Target Requisition - Moved from: [Source Requisition Display Name (Source Requisition ID)] Example: Moved from: Sales Manager [req28] Example: Moved from: Project Manager [req53]
Offer Accepted by Candidate	Version [version number] (Note: For users with permission to view offer letters, selecting the Document icon opens the Offer Preview pop-up in which you can view the offer letter. Comments added during the offer management workflow do not appear in the pop-up.)
Offer Declined by Candidate	Version [version number] - Decline Reason: [decline reason]
Offer Sent to Candidate	Version [version number] sent by [send method (Candidate Profile)(Email)(Paper Mail)(Other)] Example: Version 3 sent by Paper Mail Example: Version 7 sent by Candidate Profile Note: For users with permission to view offer letters, selecting the Document icon opens the Offer Preview pop-up in which you can view the offer letter. Comments added during the offer management workflow do not appear in the pop-up.
Onboarding Notification(s) Sent	[Title of email template sent] - [language (location)] If multiple onboarding notifications are sent at one time, then each event displays in a separate row under a single event. The template title and email content language displays for each email template that is sent for the event.
On Demand Video Interview Assigned	[Video Interview Template Title] Example: Sales Manager Template
Rating Posted	[number of stars] out of 5. Note: You must have the permission to view the applicant's rating. For users that do not have this permission, the Details column displays the rating as "* out of 5."
Reached Scheduled Interview Status	[Interview Type] Example: In Person Example: Phone Example: Live Video
Resume Review Link Sent	This column displays the list of all recipients to who the email was sent.
Source Updated	For portals with Referral Suite enabled, the Details column displays the previous referral source and the updated referral source. The first and last name of the user that was previously credited as the referral source and the user that is now credited as the referral source appears to the right of the referral method. For example: From: Referral-Email (Jack Johnson) To: Referral-Other (Jeremy Thomas) Note: If the initial referral source is a career site, then the name of a user does not appear next to the referral source. For portals with Agency Portal enabled, the Details column displays the name of the old and new agency, as well as the name of the previous recruiter and the new recruiter.
Submit to Requisition	Displays the agency's name.
Training Assigned	[Learning Object Title] Example: Math Proficiency Test
Training Completed	[Learning Object Title] Example: Math Proficiency Test

User

Displays the full name and user name of the user that executed the event. For applicants that are not yet users in the portal, a user name does not display but the applicant's name appears as First Name Last Name (e.g., Jack Johnson).

For Source Updated events, if the system is responsible for performing the event, then "System" appears in the User column. For example, if the source for an application is automatically updated because of an existing user-level referral source, then the system updates the referral source.

Date and Time

Displays the date and time associated with the event. This column defines the sort order, from newest to oldest. Clicking the down arrow next to the column name reverses the sort order.