Manage Candidates Page (Early Adopter)
This functionality is in the Early Adopter phase. Enablement was made available in Stage portals in May 2018. For more information about availability, see the Overview topic for this functionality.
The Manage Candidates page provides a one-stop shop where recruiters can quickly and effectively assess and manage all their candidates through the hiring process.
Prior to this enhancement, recruiters had to navigate to various pages to manage their candidates (Manage Requisition, Submitted Referrals, New Submissions, Manage Applicants, etc.). Further, recruiters could only view candidates for one requisition at a time. With the new Manage Candidates page, recruiters will be able to view all of their candidates across their requisitions in a single screen, eliminating the need to navigate to other pages in the system. Recruiters will also be able to search and filter to find specific candidates, as well as view their candidates on a mobile device.
To access the Manage Candidates page after enabling in Feature Activation Preferences, go to .
|PERMISSION NAME||PERMISSION DESCRIPTION||CATEGORY|
|Applicants: Status Change||Grants ability to change applicant status for any applicant to whom the user already has access. This permission cannot be constrained.||Recruiting|
The Customize Columns option lets you dictate which columns display on the page and the order in which they display.
Note: Edge integration packages can be displayed as unique columns. As of March 2020, non-Edge integrations such as HireRight cannot be displayed as columns on Manage Candidates.
She only wants to view the following columns and in this order:
- Candidates name
By using the ability to configure columns on the Manage Candidates page, Sally can hide the Source and Location columns, as well as re-order the columns on the page. This allows her to be more effective in her role, as she can compare candidates quickly and easily.
Sally is a recruiter for ABC Company. Because ABC Company only uses one career site, Sally never needs to look at the Source column when comparing applicants. When she logs in to her portal, Sally only wants to see the following columns:
- Candidates name
Because it is most important for her to view the candidate name, requisition, status, and flags, Sally wants to see those columns first and in the same order every time she logs in to her portal.
Sally is able to be most efficient with her time because she does not have to configure the Manage Candidates page every time she accesses it.
Sally is a recruiter for ABC Company. Sally only focuses on 20 roles in technology. Because of that, Sally wants to set the default filter to show those 20 requisitions. Sally is then more efficient because she does not need to search for those 20 jobs every time she comes to the Manage Candidates page.
To configure the columns:
- Click the Customize Columns option . This opens the Customize Columns flyout.
- Uncheck the box next to the columns you would like to hide.
- Suggested Action - This option can only be configured if the box for the Status column is checked. If the Status column is unchecked, the Suggested Action box is disabled on the Customize Columns flyout, and suggested actions will not appear on Manage Candidates.
- Click and drag columns into the order in which you would like them to appear.
- Suggested Action - This option cannot be ordered separately from the Status column.
- Check the Save As Default box to set this as your default view.
- Click .
Hidden columns will not appear for you on the page. Also, this only hides the columns for you and does not impact other users who view the page.
You can go back to viewing all columns on the page by clickingat the top of the Customize Columns flyout.
The total number of active candidates is displayed at the top of the page, along with the number of active candidates in each status. The statuses reflect all relevant candidates, based on the filters that have been applied.
Each status is clickable. When you click a status, the results update to show candidates who are in the selected the status.
By default, candidates in the Closed and Hired status do not display. You can view these candidates by toggling the Show only active candidates filter.
Each status has its own color bar. The color bar appears in the carousel, as well as in the Status column in the table. This can help to quickly identify a candidate's status in the table.
The Change Status feature on Manage Candidates lets you change the status of one or more candidates across all your requisitions from a single page. All candidates can be changed to the same status at once, or you can change individual candidate statuses.
Having a single page to change statuses can save recruiters an inordinate amount of time.
To change the status:
- Check the Select All box to change the status of all candidates on the page. Or, choose individual candidates by checking the box to the left of the candidate's name.
- Click the
button. This opens the Change Status flyout. For each candidate, the next status in the workflow is auto-populated.
- Bulk Status Change - Change all candidates to the same status by selecting a status from the Change all statuses to drop-down. Required statuses cannot be skipped, so the status for some candidates may need to be changed individually. The statuses that appear in the drop-down are common statuses that are used across requisitions.
- Individual Status Change - Change the status individually by choosing the status from the drop-down in the New Status column for each candidate. Required statuses cannot be skipped.
- Select a status change date in the Date column. The date cannot be a future date, or earlier than the start date of the current status, or earlier than the date the requisition was created.
- Bulk Date Change - Select a status change date for all candidates by using the Change all dates to field at the top of the flyout. Or,
- Individual Date Change - Select a status change date for individual candidates from the date option in the Date column.
- Remove candidates from the Change Status flyout by clicking the in the last column. This option is helpful if you change your mind about wanting to change a candidate's status.
- Click . This updates the status in all locations in the system. If you change a candidate from New Submission or Suggested Referral, the candidate will no longer appear on those respective pages.
Or, you can also individually change status for a candidate by clicking the candidate’s current status in the Manage Candidates table.
A validation message will be shown for each candidate that has an error, prior to being able to save the new status.
When changing candidates to the Closed status, you can select a disposition in bulk or for each candidate individually.
Note: Suggested referrals will appear with the status of Suggested Referrals. You can only change a suggested referral to Invite to Apply or Decline. As with existing functionality, candidates in the Invite to Apply or Decline status cannot be moved into another status. However, you can change a suggested referral from Invite to Apply to Decline or vice-versa, which is consistent with current functionality.
Note: This option does not display if the Allow applicant status change date option is unchecked in General Preferences.
Note: When the status change is saved, the status change is processed and the table is refreshed. A message appears at the top of the Manage Candidates page indicating that the table is being updated to reflect the changes. In some cases, the table may refresh moments before the status change is processed. As a result, the previous status may still be visible after the table is refreshed.
If you would like to confirm that the status change was effective, you can refresh the table manually. This can be done many ways, including changing the sorting on the table, applying or removing a filter, entering or removing search terms, or even refreshing the browser page. Alternatively, completing another action such as adding or removing flags, adding or moving a candidate to a requisition, or completing an additional status change will also refresh the table.
Manage Remaining Candidates
You can disposition the remaining candidates for a job requisition when you fill all openings for the requisition. This can be done when bulk changing status across one or more requisitions or when changing the status of candidates for an individual requisition.
Once you have clickedto change the candidate's status to Hired and filled all openings for the requisition, the Manage Remaining Candidates flyout will appear so that you can make decisions about the remaining candidates. In the pop-up, select one of the following:
- Don't Change - This option is selected by default. When selected, the remaining candidates remain in their current status.
- Close All - Select this option to change the status of all remaining candidates to Closed. In the drop-down, select a disposition reason for closing the candidates.
Clickto save the changes. The changes will not be reflected immediately and will take time to appear in the system.
This option lets you view resumes for multiple candidates at a time, as well as change their status.
To view resumes:
- Check the Select All box to select all candidates on the page. Or, choose individual candidates by checking the box to the left of a candidate's name. At least one candidate must be selected in order to enable the button.
- Click . This opens the applicant carousel.
The applicant carousel is a centralized location for recruiters to evaluate a candidate's application, assess their qualifications, and easily take actions on a candidate. Recruiters can evaluate the resume and prescreening questions, read and write contextual information about the candidate, and take actions without navigating to another page.
When multiple candidate are selected, you can paginate through selected candidates.
Sam is a recruiter at ACME and uses Manage Candidates daily to manage all candidates across all requisitions. Sam is actively looking to fill an Account Manager position. She has three new submissions she would like to review for this requisition, so she filters candidates by that requisition and the status of New Submission. She then selects all candidates and clicks View Resume. This opens the new Manage Candidates applicant carousel where she can view all candidate details and paginate through the selected candidates. For each candidate, suggested referral, and employee, she will see one of the following:
- Resume file and parsed resume details, with the ability to toggle between the two views
- Resume only
- Parsed resume details only
- A LinkedIn card linking Sam to the candidate's LinkedIn profile
- A LinkedIn card and parsed resume details
Sam would also like to view a single candidate's resume. To do this, she can select the candidate and click.
Sam asks many prescreening questions in the Account Manager position, such as years of experience as an account manager.
When viewing a candidate from Manage Candidates, she has direct access to a candidate's prescreening questions and answers. These are displayed below the candidate's resume.
Sam will continue to be able to change a candidate's status directly from the new applicant carousel and can also trigger the add/move to functionality.
Sam is conducting a phone interview for a new position. Before the phone interview, she opens the candidate's applicant carousel on Manage Candidates.
Using the new carousel, Sam views the applicant's resume and takes notes on the candidate.
Candidate's Contact Information
The candidate's name, email, phone number, and location appear at the top of the page. If the candidate applied via LinkedIn, a link to their LinkedIn page is also available.
Contact information is only visible if configured by the administrator to be available and not hidden.
Note: The visibility of contact information is also dependent upon anonymous applicant settings.See Applicant Profile Page Overview.
The following information is available in the Overview section:
- Requisition - This field shows the requisition title and ID.
- Application Status - This field shows the candidate's current status and the amount of time they have been in the status.
- Applied On - This field shows the date the applicant applied.
- Source - This field shows how the applicant applied. For example, if they applied via LinkedIn, then "LinkedIn" appears. If they were manually added, then "Added Manually" appears. If they applied via a career site, then the name of the career site appears. See Applicant Profile Page - Summary Tab.
- Referral Details - This field shows you if the candidate was referred by an employee and their relationship.
You can take the following actions from the applicant carousel:
To change the candidate's status:
- Click Change Status in the Application Status field. This opens a Change Status flyout.
- Select the new status. Required statuses cannot be bypassed.
- Select an effective date in the Date column.
- Click . This updates the candidate's status.
Note: Statuses can be defined as required by the administrator when configuring the job requisition template and by the recruiter when configuring the job requisition. Changing a candidate's status can also be done on the main Manage Candidates page. See Change Candidate Status.
You can add or move candidates to a different requisition, using the Add/Move to Requisition feature. To add/move a candidate:
- Click . This opens the Add/Move to Requisition flyout.
- Select Add to Requisition to add a candidate to a different requisition.
- Select Move to Requisition to add a candidate to a different requisition.
- Search for and select one or more requisitions. Available requisitions that match your search criteria appear in the Open Requisitions column.
- Check the box next to each requisition you want to add/move the candidate to.
- Select the following options in the Selected Requisitions column:
- New Status - Select the status in which the candidate will be placed when they are added/moved to a different requisition. Required statuses are marked with an asterisk and cannot be skipped. The New Submission status is selected by default. The Closed status is not available to select, as applicants cannot be added or moved to a requisition in a Closed status.
- Send Email To - Check the box to send an email to the requisition owner and/or the potential applicant, notifying them that the candidate has been added or moved to the requisition. Both boxes are unchecked by default. Note: If the new requisition requires applicants to complete certain steps prior to submitting their application, the email can be configured in Email Management to include a link for the applicant to apply directly to the requisition. Further, the application materials for the new job are pre-populated with the applicant's existing information.
- Click .
You can enter comments about the candidate in the Comment section. Once you click, your comment appears in the Comment section.
Comments from other users also appear in this section.
If the candidate uploaded a resume, the resume appears in the Resume section below the Overview section. You can download a PDF of the resume, as well.
For candidates who filled out their resume when completing their application, their resume details appear in this section. When a resume has been parsed, you will be able to view both the resume file and parsed resume details.
When an applicant applies with their LinkedIn resume, this will replace a resume file. An applicant can have both a LinkedIn and parsed resume.
The applicant carousel shows the resume and/or any parsed parsed resume fields that are available for the candidate. The structured resume fields used for Succession > Resume are a subset of the Universal Profile fields.
For internal employees, when they apply to a requisition and choose to use their existing resume on the application, then the structured resume fields from their Universal Profile will populate the application workflow. The internal user could choose to update these values in the resume step on the application and this would also update their Universal Profile. While the full Universal Profile does not appear on the applicant carousel, what is shown are the fields from the employee's Universal Profile that were used to apply to the requisition.
Prescreening Questions Section
Any pre-screening questions that were included in the application appear in the Pre-Screening Questions section. Both the question and the candidate's answer appear.
Candidates can be added or moved to different requisitions from either the Manage Candidates page or the applicant carousel. This lets you quickly and easily associate candidates to the requisitions for which they are a better fit. This also helps you retain candidates who might be a good fit for your organization but not for the job to which they applied. These actions can be performed for a single candidate or in bulk.
Candidate Availability Note: Only candidates who checked the Consider me for other positions option when completing their application can be added to a requisition.
- If the Anonymize applicant data after a period of inactivity option is configured by the administrator in Compliance Enablement Preferences, then the period of inactivity for applicants added to a requisition begins when the button is clicked.See Compliance Enablement Preferences.
- A candidate will not be added or moved to a new requisition if any of the following are true:
- The candidate has an open application for the new requisition.
- The candidate was dispositioned for the new requisition and the allow reapply preference is turned off.
- The candidate is an inactive user who is not eligible for rehire.
- The candidate applied with LinkedIn.
- The candidate opted out of candidate search.
- The candidate was screened out of the applicant pool based on their responses to pre-screening questions.
- Candidates cannot be moved into a Closed status directly as part of the add/move to requisition process. If a recruiter wants to add a Closed candidate from requisition A to requisition B, they would first need to add the candidate to requisition B in any of the available statuses, and then they would need to change the candidate's status to Closed.
- If you select the In Review status type, this will trigger the Review Applicant email, provided that the email is configured and active in Email Administration.
- As with existing functionality, statuses that are configured as Required cannot be skipped when selecting the candidate's status.
To add or move a single candidate:
- From the Manage Candidates page, check the box to the left of the candidate's name. Note: You can also add/move candidates from the applicant carousel. See Add/Move to Requisition.
- Click . This opens the resume flyout.
- Click . This opens a flyout that lets you choose to add or move the candidate, select the requisitions, and select the status and email options.
- Add to Requisition - Select this option to add a candidate to a another requisition. If the candidate is currently in the applicant pool for other requisitions, they will remain in that pool.
- Search for and select the requisitions. The requisitions that are available for you to select are requisitions in an Open status to which you have access. Once you select the requisitions, the add/move options appear.
- When at least one requisition is selected, the Selected Requisitions panel appears to the right. If more than one requisition is selected, a separate panel appears for each requisition.
- In the Selected Requisitions panel, select a status from the New Status drop-down. This is the status you would like the candidate to be in once they are added to the requisition. The options that display are the statuses that have been configured for the requisition.
- In the Selected Requisitions panel, check the box next to Potential Applicants and/or Requisition Owners to send the "Add Applicant" email to notify them that the candidate has been added to the requisition. Both boxes are unchecked by default. Note: The "Add Applicant" email must be configured and active in Email Administration. If the new requisition requires candidates to complete certain steps prior to submitting their application, then the email can be configured in Email Management to include a link for the candidate to apply directly to the requisition. Further, the application materials for the new job are pre-populated with the candidate's existing information.
- Move to Requisition - Select this option to move a candidate from the current requisition to a different requisition. This action removes the candidate from the applicant pool of the current requisition and puts them into the applicant pool for the new requisition.
- Search for and select the requisitions. When at least one requisition is selected, the Selected Requisitions panel appears to the right.
- Select a disposition from the Please select a disposition drop-down, which appears at the top of the flyout. The disposition provides the reason for why you are moving the candidate to a different requisition.
- Follow steps 4.C and 4.D above.
- Click . For candidates who are moved to a different requisition, their status will be Closed for their current requisition.
To add or move multiple candidates:
- From the Manage Candidates page, check box to the left of the candidates' name. Or, click the select all checkbox to the left of the button.
- Click More drop-down. This opens a flyout that lets you choose to add or move the candidate, select the requisitions, and select the status and email options. from the
- Follow steps 4-7 above.
Candidates who are in a Suggested Referral status can be added or moved to other requisitions, using the same process that is used for other statuses. However, the candidate's status will be system-defined rather than manually defined (i.e., selecting a status in the New Status drop-down or selecting a disposition when moving a candidate).
- If moving a suggested referral, their status in the old requisition will be set as "Suggestion Declined."
- If adding or moving a suggested referral, their status in the new requisition will be set as "Suggested Referral."
- While the status for a suggested referral will be system defined, a status will still need to be selected in the New Status drop-down. For candidates who are moved, a disposition will need to be selected in the Please select a disposition drop-down. The status and disposition you select will not appear for the candidate, but it is still necessary to make a selection in order to complete the add/move process.
Note: It is possible that the candidate being moved is already a candidate or suggested referral in the new requisition. In such cases, the candidate will still be added as a suggested referral.
This option lets you add and remove applicant and application flags. To manage flags:
- Navigate to the Manage Candidates page.
- Select one or more candidates.
- Select More drop-down. This opens the Select Flags flyout. from the
- Search for and select flags in the Add Flags drop-down.
- You can add flags in bulk by clicking . This adds all the flags you selected to every candidate in the list.
- Or, you can add flags to candidates individually by selecting the flags from the Add Flags drop-down in the candidate's row.
- Click .
The flags appear in the Flags column in the candidates table.
You can search for candidates by name, email address, phone number, and parsed resume keyword. Simply enter the search term(s) in the Search candidates and resume field and the page will update to only show candidates that match the search criteria.
Note: You cannot specify which field you are searching for (i.e., “First name = John”).
- Searches are performed using a "starts with" method. This means that a search for "Art" will yield "Arthur" but not "Martin."
- Names will be searched by first name and last name individually, meaning if I search for “John”, it will match a candidate “John Newton,” as well as “Sally Johnson”
- Exception: Japanese or Chinese characters are searched using a "contains" method. This means that a search for "Art" would yield “Arthur” and "Martin" as a match.
Note: Anonymized New Submissions are not searchable by their anonymized data (name, email address, phone number). However, other data from their resume is searchable.
- Email Address
- Phone Number
- Job Title*
- Education Details*
*The resume fields that are available for keyword search may vary depending on which fields are mapped for the resume, as well as whether or not resume parsing is turned on in the application workflow.
When using the search box to search for data in parsed resume fields, the following types of resume fields are used in the search:
- Short Text Box
- Scrolling Text Box
- Attribute List
Resume keywords are not translated. If a recruiter searches for terms in a language that the candidate did not use, their search may not result in a match. For example, if a candidate applies in French (France), and a recruiter whose language is English (UK) enters an English search term (e.g., "accounting"), then the search will not return results for candidates whose resume data is in French (France).
You can decide which requisitions and statuses you would like to view on the Manage Candidates page by configuring the filters in the Filters panel.
You can remove all filters by clicking. Filters can be collapsed.
You can save your filter settings as default so that the Manage Candidates page is always filtered by the jobs, candidate statuses, and applicant flags you want to view. This is especially helpful when viewing large volumes of candidates across multiple jobs.
To save your filter settings:
- Select your desired filters in the Requisition, Candidate Status, and Applicant Flags sections.
- Click at the bottom of the Filters panel. A pop-up message appears at the top of the page to let you know that your selections were successful.
Your filter settings will remain even when you leave Manage Candidates and return or log out of your portal and log back in. This creates a more efficient experience when viewing and comparing candidates.
You can remove your default settings by clickingat the top of the Filters panel. This returns the filters to their default system settings.
The following filters are available on the Manage Candidates page:
- Show only open reqs - By default, candidates in the Closed and Hired statuses are not displayed on the Manage Candidates page. To view these candidates, toggle the Show only open reqs option.
- All Jobs - Click to show candidates in all jobs you have access to, regardless of whether or not you are a requisition owner. To view all jobs, a user must have permission to manage candidates. The candidates that display are the candidates that are within your permission constraints.
- My Jobs - Click to show candidates in jobs for which you are a requisition owner.
- Select Requisition - Check the box next to the requisitions you would like to view. To filter the list, enter keywords into the search field. The list updates automatically to match the search criteria. The most recently created jobs will appear at the top of the list. If no requisitions are selected, candidates from all of the displayed requisitions will appear.
- Show only active candidates - By default, only open requisitions are shown on the page. To show requisitions in other statuses, toggle the Show only active candidates reqs option.
- Select Status - Check the box next to the statuses you would like to view. The candidates table updates automatically to show candidates who are in the selected statuses. Default and custom statuses are available as filters, as well as referral statuses including Suggested, Invited to Apply, and Declined.
Tip: Searching by status can help you quickly find candidates in one or more statuses across your requisitions, or within one or more particular requisitions. This can provide helpful flexibility to enable the recruiter to execute their work as they see fit.
You can filter candidates by applicant and application flags. The Flags filter displays all flags that have been added to the candidates who are in the applicant pool for the requisitions to which you have access. Application flags that apply to the applicants in your available requisitions also display.
To filter by flags, check the box next to the filter. You can also search for flags using the search box. The number of candidates that have been assigned the flag appears to the right of the flag name.
The candidate results update automatically. When more than one flag is selected, only candidates who have all of the flags display in the results.
Recruiters are only able to view, add, and delete applicant flags that are in their organizational unit (OU) and can only edit applicant flags if they have the Applicants: Manage Flags permission.
Flags that are not in a recruiter's OU will not be visible to the recruiter.
- Sarah is a recruiter at ACME and has access to the new Manage Candidates page but does not have the Applicants: Manage Flags permission.
- When Sarah visits the Manage Candidates page, she will see all Candidate flags but will not be able to click on the flag to edit the content.
- When Sarah selects multiple candidates at once, she will not see a button to manage flags.
- Adam is a recruiter at ACME within the Los Angeles Division OU. Adam has access to the Manage Candidates page and has the Applicants: Manage Flags permission. When Adam goes to the Manage Candidates page, he will see all flags assigned to candidates assigned within the Los Angeles Division OU.
- The flag "Call Back in a Week" is in the Los Angeles Division OU. Because of this, Adam can filter Manage Candidates by this flag and can see all candidates with this flag.
- Max is an administrator at ACME and removes the flag "Call Back in a Week" from the Los Angeles Division OU. When Adam logs back in to the Manage Candidates page, he will no longer be able to filter candidates by this flag and will not see the flag assigned to any candidates.
This filter lets you filter by candidate source, which is how the candidate applied. This includes candidates being added manually, referrals, career sites, etc.
To filter by candidate source, select or deselect a source option. The candidate results update automatically.
Manage Candidates displays candidates from all the requisitions you can access and that are within your permission constraints. By default, candidates are sorted by newest to oldest submission date. Up to 20 candidates display per page. Additional candidates can be viewed by clicking on the pagination controls at the bottom of the page.
Up to 10 pages of results can be viewed. To find candidates in groups that exceed the 10-page limit, narrow your search results by selecting specific requisitions or statuses or by doing a keyword search.
You can sort the candidates table by the following:
- First Name (A-Z)
- First Name (Z-A)
- Req ID (Ascending)
- Req ID (Descending)
- Days in Status (Shortest)
- Days in Status (Longest)
- Submission Date (Oldest)
- Submission Date (Newest)
- Relevance - This setting sorts by the candidate's relevance to the search criteria you entered in the Search candidates and resume search field.
The Select All checkbox is used to quickly select all candidates that are visible on the page so that you can complete actions for all the selected candidates at once, such as changing their status.
The following columns and information is available in the candidates table:
Recruiters can view, add, and edit applicant flags for candidates in bulk or one at a time, as well as filter candidates by flags. When looking at multiple candidates across multiple requisitions, administrators can quickly select candidates and add the same flag to all of them. Administrators can even add multiple flags and delete existing ones from the same flyout for an efficient, simplified experience.
The flags are color-coded and labeled based on Applicant Flags Preferences and the system defaults for flags. Flags display in order or most to least recently added.
- Tracy is a recruiter and has the new Manage Candidates page enabled on her portal.
- Tracy is looking at multiple candidates across multiple requisitions and would like to add the same candidate flags to five different candidates. The flag already exists in the preference settings. Tracy selects all five desired candidates and clicks the More drop-down, and then .
- This opens a flyout in which Tracy can search for and select a flag and add it to the entire list of applicants at once. Tracy can add multiple flags in the same flyout. Every time a flag is added to a candidate in the flyout, the flag gets added below already existing flags. This helps Tracy to distinguish between flags that were previously added and those she just added.
- Before saving and closing the flyout, Tracy notices a flag she would like to delete for a specific candidate because the flag no longer applies. Tracy clicks the X to the right of the flag, and the flag is instantly removed from the candidate's list.
- When Tracy saves the modal, all new flags are saved to the applicants, the deleted flag is removed. The Applicant Flags column will always be the last column on the Manage Candidates page.
- If Tracy had changed her mind and did not want to save the changes made on the flyout, she could have clicked . This would have closed the flyout and would not have committed any changes to the flags.
- Tracy does not have access to the flag "Do not Hire" because it is set to a different OU. In addition, Tracy does not have the permission to add or edit flags. Tracy can still see "Do not Hire" for all applicants who have that flag on the Manage Candidates page. Tracy can delete the "Do not Hire" flag even though she does not have the right permissions. Everyone who has access to Manage Candidates can see and delete ALL flags.
The following exclusions pertain to the August '18 release:
- Ability to sort flags alphabetically.
- Ability to show or hide the Applicant Flags column.
- Manage Flag permissions are not followed on the Manage Candidates page. At the moment, everyone who has access to the manage candidates page can add or delete a flag.
- Users who have access to the Manage Candidates page can see all flags regardless of their Organizational Unit (OU).
These features may be available in a later release.
Yes, you can still edit and delete flags on the manage candidates page. This permission will be supported in a future release.
Yes, you can see flags that are in different OUs. Restricting flags based on OU will be supported in a future release.
Flags can be added in bulk and individually to candidates. To add flags:
- Select one or more candidates.
- Select More drop-down. This opens the Select Flags flyout, from which you can add and remove flags for candidates. from the
- Or, click a flag from the column of a specific candidate. This will also open the flyout.
Note: As with existing functionality for applicant flags, flags cannot be added for referrals. In addition, system flags cannot be added or deleted.
You can add one or more flags to all candidates at once. To bulk-add flags:
- Select the flag from the Add Flag drop-down at the top of the flyout.
- Click .
- Click .
All flags added in bulk will appear at the top of the flyout and in each candidate's row on Manage Candidates.
You can add flags to each candidate on an individual basis. To add flags to individual candidates:
- Select the flag from the Add Flag drop-down to the right of the candidate.
- Select the flag from the drop-down.
The flag will appear next to the candidate's name in the flyout and in their row on Manage Candidates.
To remove a flag from candidates, click the X to right of the flag name.
To remove flags from candidates, click the X to right of the flag name.
When a flag is removed, the action is shown in the candidate's history on their applicant profile.
The following information displays in the Candidate column:
- Select Candidate Checkbox - Each row displays a checkbox next to the candidate's name. The box is used to select candidates for whom you would like to process actions, such as changing the candidate's status. The box is unchecked by default. Check the box to select a candidate. Check the box again to deselect a candidate.
- Name - The name displays as a link to the Applicant Profile page, from which you can view additional details about the candidate. Click your browser's "Back" option to return to Manage Candidates. All filter settings remain upon return.
- Last/Current Job and Company - This is the candidate's most recent job and employer.
- Phone Number - The candidate's phone number appears as a link. Click the phone number to call the candidate. This feature is available for both mobile and desktop.
- Email Address - Click the email address to email the candidate. This opens an email pop-up from your email provider.
- Resume/CV - To view/download the applicant's resume/CV, select the Resume icon . If the candidate applied with LinkedIn, a link will appear that will open the candidate's LinkedIn profile.
- View Application - To view/download the application, select the View Application icon . This option only displays for internal and external candidates, as well as candidates submitted by a recruiting agency. This option does not display for candidates who are added manually. See View Application as PDF.
- View Seek Submission - For candidates who applied using their Seek profile, a Seek icon displays. Click the icon to view the candidate's profile.
Note: Suggested Referrals who have applied for a requisition do not have an Applicant Profile. Clicking the name of such a candidate will result in no action.
Note: The job/company data may display as "Not Defined." This is a known issue for which a fix is planned in a post-release patch.
Note: For external candidates, this information is based on the work history information provided when completing the application. A position marked as “Current” will be used as the candidate’s current position and company. If no position is marked as current, then the role with the most recent start date will be considered the Current position. For internal candidates, “Internal” will display.
Note: If the Anonymize personal applicant data for New Submissions option is enabled in Compliance Enablement Preferences, then a New Submission’s name, email address, phone number, and location are hidden. In addition, their PDF application is disabled and their resume is hidden. Contact information for such candidates is not searchable, but these candidates may appear in searches for resume keyword.
This column displays the candidate's location, if available. The following location information displays:
This column displays the requisition display job title and the requisition ID.
For users with permission to manage requisitions or who are a requisition owner, the name appears as a link. Click the name to view and edit the requisition. Click thebutton to return to Manage Candidates. All filter settings remain upon return.
The Status column displays the candidate's current status and includes suggested actions for the status. The number of days since the status was changed also displays.
For candidates who have been dispositioned, the disposition reason displays below the status.
Suggested Actions for Statuses
Suggested actions appear in the Status column and show recruiters exactly what action they should take next for each candidate. The action is clickable and opens right to the area of Recruiting that lets you perform the suggested action.
Types of Suggested Actions
The following are the suggested actions based on a candidate's status:
Frequently Asked Questions about Suggested Actions
No. All suggested actions are system-defined and cannot be modified, deleted, or hidden.
No. Administrators and recruiters cannot create their own suggested actions.
No. The suggested action will always appear in the Status column when an action is available based on the candidate's status.
Yes. There will be no suggested action for statuses with custom assessment integrations. Examples of such integrations include WOTC, Shaker, AON, and more.
No, this is not currently available.
Yes, the button will be visible. However, the pages to which the Suggested Action button links (e.g., Interview Scheduler or Statuses tab of the Applicant Profile) are not responsive.
The earliest scheduled interview will drive the suggested action.
The most recently created offer letter will drive the suggested action.
This column indicates whether a submission is Internal or External. The candidate type is not searchable.
This column displays the source with which the candidate's application was submitted.
This column also displays the date on which the candidate submitted their application, was added by a recruiter or agency, or was submitted as a suggested referral. The name of the user who submitted the suggested referral also appears, as well as the user's relationship to the candidate.