Applicant Profile Page - Applicant Snapshot

The Applicant Snapshot panel enables recruiters to view the applicant's resume/CV, as well as additional documents associated with the applicant for a given requisition.

To access the Applicant Profile page, click the applicant's name from any of the following pages:

  • Manage Job Requisitions >
    • Requisition Snapshot
    • Manage Applicants
  • Recruit > Interview Manager
  • Recruit > Review Applicants
  • Recruit > Manage Candidates (Note:This functionality is in the Early Adopter phase. For more information about availability,see the Overview topic for this functionality.)

Note: The snapshot for each of an applicant's submissions can be accessed quickly and easily by clicking the linked job title in the left navigation panel, and then clicking the Applicant Snapshot link.

Resume/CV

The Resume/CV tab opens by default when accessing the snapshot. This tab displays the applicant's resume that is associated with the requisition. Multiple resumes may display, depending on how the applicant applied and if they have been moved/added from one requisition to another. For example, if the applicant was submitted by a recruiting agency and invited to apply, then the applicant may have a resume from the agency and a resume that the applicant submitted via LinkedIn when applying through the career site.

For applicants who have applied to a Related Requisitions (Apply to Multiple Jobs), the Resume/CV tab displays the same resume/CV across each of the related requisitions to which the applicant applied. If the applicant applied with a LinkedIn resume, then the same LinkedIn resume displays for each related requisition to which the applicant applied.

Note: For applicants who have at least one merged applicant associated with their Applicant Profile page, the Resume/CV tab includes the resume that was submitted with the merged applicant's application. The Snapshot link does not display when viewing the Applicant Profile page of a merged applicant.

Resume Parsing Disabled

When the Disable Resume Parsing option is checked by the administrator in the application workflow for the requisition, the parsed resume sections on the Resume/CV tab on the Applicant Profile Snapshot page are hidden. A message displays indicating that the parsed Resume/CV is not available.

Note: The parsed resume sections do appear for applicants who have previously applied with a parsed resume or apply to a requisition that does not have resume parsing disabled.

Resume/CV Table

The following information displays in the Resume/CV table:

Column Name Description
Title This column displays the title of the Resume/CV.
Requisition This column displays the job title and requisition ID.
Upload User This column displays the full name and user name of the user who uploaded the Resume/CV. For applicants who are not yet users in the portal, a user name does not display.
Upload Date This column displays the date on which the Resume/CV was uploaded. If an applicant applies with LinkedIn, the date is the application submission date.
Options

This column displays a linked icon to open the document. Uploaded documents open in the format in which the document was submitted. Text that was typed or pasted into the Write or Paste a Resume/CV field during the application process opens as a pop-up, displaying the data in the original format in which the applicant entered it. For resumes submitted by internal users using their Career Center resume, clicking the Resume icon opens the resume as a PDF.

If a document has not been submitted or the applicant did not type or paste text into the Write or Paste a Resume/CV field during the application process, the Options column is blank.

If the applicant applied using a LinkedIn profile, the profile can be viewed by clicking the LinkedIn icon .

Parsed Resume

Below the Resume/CV table, the details of the parsed resume display. The resume that displays is the most recently uploaded resume.

If a parsed resume is not available for the applicant, then "No parsed Resume/CV available" displays.

Documents Tab

This tab only displays if the recruiter has access to at least one document that the applicant has submitted. In addition, the recruiter must be a member of the hiring team. Example:Closed An applicant applies to three requisitions and attaches three documents to each requisition. A recruiter, who is an owner of the first requisition and an applicant reviewer for the second requisition but not part of the hiring team for the third requisition, accesses the applicant's profile. The recruiter can only see the documents for the first and second requisition. The documents for the third requisition do not display because the recruiter does not have access rights to the documents.

The Documents tab displays all documents that are attached to the application and associated with the applicant, such as attachments, offer letters, interview guides, resumes, and CVs.

Note: For applicants who have at least one merged applicant associated with their Applicant Profile page, the Documents tab includes the documents that were submitted with the merged applicant's application. The Snapshot link does not display when viewing the Applicant Profile page of a merged applicant.

Documents Table

The following information displays in the Documents table:

Column Name Description
Title This column displays the title of the document.
Requisition This column displays the display name of the requisition and the requisition ID. This column is sortable.
Type

This column displays the document type. The following are the possible document types:

  • Applicant Document - This type document type displays for documents that are uploaded in the Applicant Documents panel by the applicant, a recruiting agency, or a recruiter.
  • Application - This document type displays for PDFs.
  • Attachment - This document type displays for documents uploaded in the Attachments panel or as part of a comment by a recruiter.
  • Interview Guide - This document type displays for interview guides.
  • Offer Letter - This document type displays for offer letters.
Upload User This column displays the full name and user name of the user who uploaded the document. For applicants who are not yet users in the portal, a user name does not display. This column is sortable.
Upload Date This column is the default sort order for the table and displays the date on which the document was uploaded. For the Resume/CV row, if an applicant applies with LinkedIn, the date is the application submission date.
Options

This column displays a linked icon to open the document. Uploaded documents open in the format in which the document was submitted. Text that was typed or pasted into the Write or Paste a Resume/CV field during the application process opens as a pop-up, displaying the data in the original format in which the applicant entered it. For resumes submitted by internal users using their Career Center resume, clicking the Resume icon opens the resume as a PDF.

If a document has not been submitted or the applicant did not type or paste text into the Write or Paste a Resume/CV field during the application process, the Options column is blank.

If the applicant applied using a LinkedIn profile, you can view the profile by clicking the LinkedIn icon .

Custom Fields Tab

The Custom Fields tab displays the applicant custom fields that are defined by the administrator in Requisition Preferences. From this tab, recruiters with permission to manage self-registration and user record custom fields can view and edit the custom fields defined for the applicant. For recruiters who do not have permission to edit applicant custom field values, the tab displays but the custom fields are hidden.

Note: The applicant custom fields that are defined in Requisition Preferences are pulled from User Record custom fields.See User Record and Self Registration Custom Fields.

A recruiter would like to know which applicants for the requisition can handle dangerous materials. She views the Custom Fields tab on the Snapshot page for the top 10 applicants and sees that the "Handles dangerous materials" custom field is marked "Yes" for only half of the applicants. She changes the status to Closed for the applicants who are not able to handle dangerous materials so that she can narrow down the pool to the most qualified applicants.

Applicant Custom Fields Table

The following information displays in the table:

Column Name Description
Title This column displays the title of the custom field.
Value This column displays the custom field's value. Note: The value is defined on the Applicant Profile Snapshot page by users with permission to edit custom field values.

Add/Edit Custom Field Value

To add or change the value of the custom field:

  1. Click the Edit Custom Fields button. This refreshes the tab to edit mode.
  2. Update the values for the applicable custom fields.
  3. Click the Save Custom Fields button. This saves the changes to the Applicant Profile page and the user record. The tab refreshes back to view mode.

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