Capabilities Library - Create/Edit Capability

Capabilities describe what a person can do or what they know. Once capabilities are available, users can add them to their profile as skills they have or skills they would like to develop.

To create a capability from the Capabilities Library, go to Admin > Tools > Core Functions > Capabilities > Library. Then, select the Create button.

To edit a capability from the Capabilities Library, go to Admin > Tools > Core Functions > Capabilities > Library. Then, select the Edit link to the right of the appropriate capability.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Capability Library - Edit Grants the ability to create, edit, and copy capabilities via the Capability Library. Administrators with this permission cannot delete capabilities or change the status of a capability. This permission cannot be constrained. This is an administrator permission. Core Administration
Capability Library - Manage Grants the ability to create, edit, copy, delete, import, and approve capabilities via the Capability Library. This permission cannot be constrained. This is an administrator permission. Core Administration

Create Capability

When you select the Create button on the Capability Library page, a flyout opens. Enter the following information for the capability:

  • Name - Enter a descriptive name for the capability. This should clearly indicate the skill or knowledge associated with the capability so that end users and administrators understand the capability. This field is required. The character limit for this field is 250.
    • If enabled in Capabilities Preferences, administrators can search for skills within the Skills Graph and import it into the organization's Capabilities Library. When creating a skill, an auto-complete drop-down suggests skills from the Skills Graph and helps identify any duplicates that are already in the portal's library. Once a skill is imported, the description and category is displayed as a preview and can be modified at any time for clarity or to align with an organization’s communication style and categories. Administrators are free to ignore suggestions and can create custom skills as needed.
  • Description - Enter a detailed description for the capability. This should provide additional information about the capability so that all users and administrators understand the capability. This field is optional. The character limit for this field is 2000.
  • Categories - Enter the name of a capability category to associate the capability with the category. Each capability can be associated with up to three categories. When a category is selected, it is displayed below the Categories field.
  • Linked Skill - If the administrator populates the Name field and does not select a suggested skill from the Cornerstone Skills Graph, a Linked Skill section is displayed. A list of suggested, similar skills is displayed in this section. Select a suggested skill to link the custom skill to the suggested skill in the Cornerstone Skills Graph. See the Linked Skill section below for additional information.

If the administrator has the Capability Library - Manage permission, two options will appear during creation, Save Draft or Publish. Capabilities in a draft status are not visible to users.

If the administrator only has the Capability Library - Edit permission, a capability can only be created in a draft status.

If the Capability is ready to be used by users after entering the appropriate details, select the Publish button in the flyout. The new capability is added, and you are presented with two options:

  • Done - Select this option to return to the Capability Library. See Capabilities Library - Manage Capabilities.
  • Edit - Select this option to navigate to the Edit Capability page where you may edit the capability details. See the Edit Capability section below for additional information.

Edit Capability

When you select the Edit link on the Capability Library page, the Edit Capability page opens.

Enter the following information on the General Settings tab for the capability:

  • ID - This is the unique identifier for the capability. When a capability is created from the Capability Library, this ID is automatically generated by the system.
  • Name - Enter a descriptive name for the capability. This should clearly indicate the skill or knowledge associated with the capability so that end users and administrators understand the capability. This field is required. The character limit for this field is 250. If multiple languages are enabled for your portal, select the Translate icon to translate the field into other available languages.
  • Description - Enter a detailed description for the capability. This should provide additional information about the capability so that all users and administrators understand the capability. This field is optional. The character limit for this field is 2000. If multiple languages are enabled for your portal, select the Translate icon to translate the field into other available languages.
  • Categories - Enter the name of a capability category to associate the capability with the category. Each capability can be associated with up to three categories. When a category is selected, it is displayed below the Categories field.
  • Linked Skill - If the administrator populates the Name field and does not select a suggested skill from the Cornerstone Skills Graph, a Linked Skill section is displayed. A list of suggested, similar skills is displayed in this section. Select a suggested skill to link the custom skill to the suggested skill in the Cornerstone Skills Graph. See the Linked Skill section below for additional information.

For capabilities in a draft or inactive status:

  • If the administrator has the Capability Library - Manage permission, two options will appear during editing, Save or Publish. If publish is selected, changes are first saved before the capability status is changed to active.
  • If the administrator only has the Capability Library - Edit permission, the user may save changes, but cannot publish the capability.

For capabilities in an active status:

  • Changes to a capability can be saved, but no status transitions are allowed from the Edit Capability page.

Linked Skill

The Linked Skill section enables administrators to link a custom skill to an equivalent skill in the Cornerstone Skills Graph, which helps ensure the custom skill is suggested to users. If a custom skill is not linked to a skill in the Cornerstone Skills Graph, the custom skill will not produce learning content recommendations and users will be required to search for the skill manually to be added to their profile.

When a Skills Graph skill is imported into an organization's Capabilities Library, it maintains an equivalent link to the Skills Graph. Therefore, a custom skill cannot be set as equivalent to a Skills Graph skill that is imported into the Capabilities Library. This is to prevent confusion from having duplicate skills in an organization's Capabilities Library. In this scenario, organizations should consider using the existing Skills Graph skill rather than a custom skill.

If the administrator populates the Name field and does not select a suggested skill from the Cornerstone Skills Graph, a Linked Skill section is displayed. A list of suggested, similar skills is displayed in this section. Note: When editing a custom skill, the administrator will not see skill suggestions if the skill name does not have a translation in the administrator's culture.

To link the custom skill to a skill from the Cornerstone Skills Graph, select one of the suggested skills in this section. The selected skill is displayed below the suggested skills. If the Cornerstone Skills Graph contains a skill with the exact same name, this skill is automatically selected, but it can be removed if necessary.

The administrator can select whether the linked skill is equivalent or similar to the custom skill.

  • Equivalent - Selecting this option indicates that both skills are inherently the same. When a custom skill is linked as an equivalent to a skill in the Cornerstone Skills Graph, the custom skill is shown in place of the equivalent Cornerstone skill anywhere skills are displayed to users, such as Skills You Want to Develop, Skills You Don't Want to Develop, Your Skills, Skills You Might Have, and Manage Skills. In addition, any ratings and feedback that a user has received for the custom skill are aggregated with any ratings and feedback received for the Cornerstone skill.
  • Similar - Selecting this option indicates that the custom skill is neighboring or adjacent to the skill from the Cornerstone Skills Graph. When displaying skills to users, both the custom skill and the similar skill may be suggested to the user.

Only one skill from the Cornerstone Skills Graph can be linked to the custom skill. A Skills Graph skill can only be equivalent to a single custom skill but can be similar to many custom skills.

When linking a capability to a Skills Graph skill, administrators may see the following message: "Note: [Skill A] is already selected as an equivalent skill to [Skill B]." This message indicates that an existing skill in your organization's capability library is already selected as an equivalent to the selected skill. Administrators may continue to set the selected skill as a similar skill or remove or replace the selected skill. If [Skill A] is already equivalent to [Skill B], then the "Equivalent" radio button is automatically disabled, and the "Similar" radio button is automatically selected.

What is the difference between Equivalent and Similar?

  • "Equivalent" skills are inherently the same. "Similar" skills are neighboring or adjacent skills.
  • A Skills Graph skill can only be "Equivalent" to one custom skill. However, a Skills Graph skill can be "Similar" to many custom skills.
  • With "Equivalent" skills, only the custom skill is displayed to users. With "Similar" skills, both the custom skill and the "Similar" Skills Graph skill may be suggested to users.
  • Existing custom skills can be automatically matched and linked to "Equivalent" Skills Graph skills. Edge Import Capabilities Library loads attempt to match and link "Equivalent" skills to custom skills upon import. Auto-matching does not occur for "Similar" skills. Any skill that is not automatically matched is flagged in the Capabilities Library so that administrators can manually link the skill if necessary.
  • When creating or editing a capability, administrators can manually link a custom skill to a Cornerstone Skills Graph skill by choosing from a set of suggested Skills Graph skills. This manual process is the same for both "Equivalent" and "Similar" skills.

Back to Library

When editing a capability, you may select the Back To Library button to return to the Capabilities Library. See Capabilities Library - Manage Capabilities.