Training Details - View

To view the Training Details page, follow these steps:

  1. Click the View Transcript link, which can be accessed from the Home or the Learn page.
  2. Click the Training Title to view the training details.

Edit Transcript Details

When the user has permission to edit the transcript details, the Edit Transcript Details link appears below the LO title for all LO types. See Training Details - Edit Transcript Details.

Training Detail Fields

Training detail fields vary depending on the type of training. Click each section below to see training detail fields and descriptions:

Print Certificate

Link displays after the training is completed for an Online course, Quick course, Session, Curricula and Certification. Click to view or print certificate. Note: If training is a curriculum, the Print Certificate link will display when all training items are completed inside the curriculum and the status of the curriculum is Completed.

Print Training Details

When a completion signature is required, you also have the option to print the Training Details page. To print the Training Details page, click the Print Details icon in the upper-right corner of the page. Note: This option is only available when the training completion signature is required for the item. If completion signature is disabled for the item, the Print Details option is removed, no matter the completion status. See Training Details - Print Preview. The following sections are included in the printable version:

  • Training Details
  • Custom Training Fields
  • Acknowledge Completion
  • History

Assignment and Version History

On the Training Details page for a training item on a user's transcript, an Assignment and Version History section displays. Each occurrence of training displays as a separate line item in this section. The following information displays in this section, if available:

  • Registration Number - This column shows the registration number for each assignment of the training. This field can be reported on using a custom transcript report.
  • Latest Registration? - In the Latest Registration column, a Yes/No value displays, indicating whether or not the training registration is the latest active registration on the user's transcript.
  • Delivery - This column displays the method by which the training was assigned to the user, the user who assigned the training, and the date and time the training was assigned.
  • Transcript Delivery Method - In the Transcript Delivery Method section, the method by which the training registration was delivered to the user's transcript displays. Possible values include:
    • Self Requested
    • System Assignment (LAT)
    • Direct Assignment (From a manager or via ILT roster submission)
    • Express Class
    • Assignment
    • Other
  • Version - This column displays which version of the training is on the user's transcript.
  • Effective Date - This column displays the date the training is effective in the Course Catalog.
  • Start Date - This column displays the Start Date specified for the training assignment, if available.
  • End Date - This column displays the End Date specified for the training assignment, if available.
  • Due Date - This column displays the Due Date specified for the training assignment, if available.
  • Status - This column indicates what status the training is in on the user's transcript (i.e. Registered, In Progress, Completed, etc.)
  • Options - The following options are available for line items in the Assignment and Version History section:
    • View Details - Click this icon to view the Training Details page for a specific assignment on the user's transcript. The top of the page reads, "Previous Assignment Information" to alert the viewer that they are viewing the training details for a previous instance of the training on the user's transcript. See the below section for more information.

    • Transcript Delivery Method - In the Transcript Delivery Method section, the method by which the training registration was delivered to the user's transcript displays. Possible values include:
      • Self-Requested
      • System Assignment (LAT)
      • Direct Assignment
        • Training was assigned directly (for example by a manger to a user)

        • Training was submitted via ILT Roster Submission

      • Express Class
      • Assignment* (This category is representative of historical data records prior to the Feb '19 release which are not reliable and therefore have been contained separately to preserve data quality. Over time, this category will be deprecated.

      Other

      • The Other status appears for all other miscellaneous transcript delivery cases, including:

        • Assignment via Inventory

        • Added by Training Plan

        • Historical Data Loads (except in certain cases described in above values)

        • Data Load Wizard

      Considerations

      • The Assignment and Version History section is called "Assignment History" if the training has not yet been versioned. This is preexisting functionality.
      • There may be multiple entries within the Assignment and Version History section that are considered the Latest Registration. This is preexisting functionality that occurs when a training is versioned using Append versioning.

Acknowledge Completion

If a completion signature is required for a learning object, the user must submit an electronic signature on the Transcript Details page for the LO. See Training Details - Acknowledge Completion.

Cohort Structure

For cohort LOs, the cohort structure is displayed in the Cohort Structure section. This section displays all of the training that is contained in the cohort structure. See Training Details - Cohort Structure.

Session Details Table

See Training Details - Session Details Table.

Curriculum Details Table

See Training Details - Curriculum Details Table.

Approval History

Lists each step in the approval process and the history of the training item.

  • Comments entered by Managers assigning training are displayed under the Approval History.
  • Exemption requests, approvals, and denials are recorded under Approval History.
  • Sessions for which the Completed status has been reversed are recorded under the Approval History and appear as "Reverted by <(user name) (user ID) on (M/D/YYYY)." The original timestamp recorded for the Completed status is unchanged.
  • Time zone specified here under the Approval History area is set based upon the location of the host server. Historical transactions times (such as these) are listed in Pacific Time Zone.

Assignment and Version History

See Training Details - Assignment and Version History.

Move to Archived Transcript

Click the Move to Archived Transcript link in the upper-right corner to move a training course from your active transcript to your archived transcript.

Back

Click Back button from the Training Details window to return to your Transcript.

Pending Approval/Pending Completion Approval Panel

See Training Details - Pending Approval/Completion Approval Panel.

Online Course

Curriculum

Session

Only the training details for the latest session are available directly from the transcript. All previous sessions must be viewed by navigating to the event's Training Details page from the session's Training Details page.

Note: If the administrator configures the session to display the start and end times in the user's time zone, then the session start and end time displays in the user's time zone.

Note: Currently, daylight saving time (DST) time zones are not supported in ILT for events or sessions. All times within ILT and other system areas showing events and sessions will be shown in non-DST times (e.g., PST instead of PDT).

Event

The event's Training Details page displays all previous sessions that are in a status of Completed in addition to any current sessions for the user. Click the session locator number to view the Training Details page for the corresponding session.

The event's Training Details page can be accessed by clicking the event title in the upper-left corner of the session's Training Details page.

External Training Requested via SF-182 Form

See Training Details - External Training Requested via SF-182 Form.

Learning Details Redesign

With the February 2019 release, a redesigned Learning Details page was released as an Early Adopter project. The Learning Details page is available for the following training types if enabled by your system administrator:

  • Curricula
  • External Content
  • Materials
  • Online Courses
  • Tests
  • Videos

More features will be added to the Learning Details page in future releases. For more information about the redesigned Learning Details page: See Learning Details.

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