Create/Edit Requisition - Applicant Review Tab Overview

From the Applicant Review tab, administrators can customize and configure the functionality related to the applicant statuses that are defined on the requisition template. Users can be added to statuses to associate users with the functionality that is related to the status.

The Applicant Review tab displays all of the applicant statuses that are defined from the General tab of the requisition template. Each status displays as an individual panel in the order in which the status appears on the General tab of the requisition template. In addition, each panel displays the status type, which is defined for the status in Applicant Statuses. Status change emails can also be configured for each status type. See Status Change Emails.

From the Applicant Review tab, you can also submit the requisition.

To access Manage Job Requisitions, go to Recruit > Manage Requisitions.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Requisition: Edit Applicant Review Grants ability to edit the Applicant Review tab of the Edit Requisition page. This permission cannot be constrained. Recruiting
Requisition: Manage Grants ability to access and manage all requisitions regardless of ownership (constraints permitting). This permission also grants read-only access to the Applicant Review tab when creating or editing a job requisition. This permission can be constrained by OU, User's OU, and Grade. Recruiting
Requisition: Owner

Enables owner to access requisitions and applicants for requisitions for which they are an owner. This permission also grants read-only access to video interviews that are completed by applicants via HireVue. For portals with Referral Suite enabled, this permission also enables requisition owners to edit the referral source on the Applicant Profile page. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. If the user is removed as an owner, the permission is revoked for the associated requisition. This permission cannot be manually assigned. Also, if a user has both the permission necessary to manage requisitions and be a requisition owner, the constraints of the Requisition: Manage permission overrule those of the Requisition: Owner permission. For requisition owners that do not also have permission to manage requisitions, only certain fields are editable when editing a requisition.

Recruiting

Note: The permission to review or approve a job requisition grants users view access to the requisition.

Note: For users with permission to access job requisitions but who do not have permission to edit the Applicant Review tab, the tab can be accessed but cannot be modified.

Status Types

See the following for information about the various status types on the Applicant Review tab:

Submit/Re-Submit

Clicking the Submit button submits the requisition for approval, if an approval workflow is configured for the requisition. If an approval workflow is not configured for the requisition, then clicking Submit submits the requisition and posts it to the designated locations when configured to be posted.

If the Do Not Allow to Apply option is not selected on the General tab, then clicking the Submit button submits the requisition and posts it to the designated locations when configured to be posted. Applicants can apply to the requisition once it is posted.

For parent requisitions that do not yet have any associated child requisitions, if the Do Not Allow to Apply option is not selected on the General tab, then clicking the Submit button submits the requisition and returns the recruiter to the Manage Job Requisitions page.

Note: The Submit button does not display for parent requisitions that are in a Closed status. The requisition cannot be submitted again, and related requisitions cannot be added.

Submit and Manage Postings

Clicking the Submit and Manage Postings button submits the requisition and takes you to the Job Postings page.

Submit and Add Related Requisitions

For parent requisitions, the Submit and Add Related Requisition button only displays if related requisitions are enabled by the administrator in Requisition and Applicant Preferences. In addition, the option only displays for requisitions that are in an Draft status. Clicking the Submit and Add Related Requisition button opens the Related Requisition Type pop-up.

Note: The Submit and Add Related Requisition button does not display for parent requisitions that are in a Closed status. The requisition cannot be submitted again, and related requisitions cannot be added.

Related Requisition Type Pop-Up

The Related Requisition Type pop-up allows recruiters to add either a related requisition or a related requisition that allows applicants to apply to multiple locations. Select one of the following options in the pop-up:

  • Related Requisition - This option is selected by default. When selected, recruiters can add a standard related requisition. With this related requisition type, applicants can only apply to one requisition at a time. In addition, the requisition template can be modified, which allows for multiple application workflows, depending on the configuration of the selected template.
  • Related Requisition (Apply to Multiple Jobs) - This option is unselected by default. When selected, recruiters can add related requisitions that allow applicants to apply at one time to each of the related requisitions associated to the parent requisition. In addition, the job title and requisition template cannot be modified, which means that each related requisition will have the same application workflow as the parent requisition.

Once the selection is made, click Done. This closes the pop-up and navigates the recruiter to the General tab of the related requisition.

When the requisition is submitted, the recruiter is taken to the General tab of the create job requisition process to enable the recruiter to create a child requisition. All fields from the parent requisition are copied to the child requisition.

Note: When resubmitting a job requisition that has already been submitted, the name of the submission button changes to Re-Submit and Add Related Requisition.

Post Jobs

Jobs are posted via the Job Postings page. Click the button to open the Job Postings page. See Job Posting Page.

Submit/Submit and Manage Postings Buttons

Once all mandatory fields are completed you can use the following buttons:

  • Submit - Submits the requisition.
  • Submit and Manage Postings - Submits the requisition and opens the Manage Posting page.