Recruiting Roles

The following roles are available in Security Administration upon release of the Recruiting functionality:

Role Description
Recruiting - Admin

This role contains the following permissions, with no constraints:

  • Applicant and Application Custom Fields - Edit Values
  • Applicant Compliance Report
  • Applicant Flags Preferences
  • Applicants: Access Sensitive Statuses
  • Applicants: Add/Move to Requisition
  • Applicants: Add to Talent Pool
  • Applicants: Ad Hoc Anonymization
  • Applicants: Assessment Results - View
  • Applicants: Assign Competency Assessment
  • Applicants: Assign Training
  • Applicants: Comments - Manage
  • Applicants: Compare Candidates
  • Applicants: Manage Background Checks
  • Applicants: Manage Flags
  • Applicants: Manage Interviews
  • Applicant Sources - Manage
  • Applicants: Ratings - Manage
  • Applicants: Send Email
  • Applicant Status Bank - Manage
  • Applicants: Un-hide Hidden Contact Info
  • Application Custom Fields - Manage
  • Applications by Source and Status Report
  • Application Workflow Template - Manage
  • Career Site - Manage
  • Compliance Enablement Preferences - Manage
  • Compliance Question - Manage
  • Cost Field Management - Manage
  • Cost per Hire Report
  • Custom Recruiting Report: Create
  • Custom Recruiting Report: View
  • Default Requisition Template - Manage
  • Hires By Source Report
  • Interview Events - Manage
  • Interview Guide - Manage
  • Interview Management Preferences - Manage
  • Offer: Edit Letter Content
  • Offer Letter Custom Fields - Manage
  • Offer Letter Preferences - Mange
  • Offer Letter Template Management - Mange
  • Offer: Manage Offers
  • Offer: Select Letter Template
  • Pre-screening Questions Bank - Manage
  • Recruiting Agencies - Manage
  • Recruiting General Preferences - Manage
  • Recruiting Integrations - Manage
  • Recruiting: Search Candidates
  • Referral Preferences - Manage
  • Referral Statistics Report
  • Requisition Details Report
  • Requisition: Edit Applicant Review
  • Requisition: Edit Application Workflow
  • Requisition: Edit Approvals
  • Requisition: Edit Attachments
  • Requisition: Edit Description
  • Requisition: Edit Interviewers
  • Requisition: Edit Job Ad
  • Requisition: Edit Offer Letter
  • Requisition: Edit Owners
  • Requisition: Edit Postings
  • Requisition: Edit Qualifications
  • Requisition: Edit Reviewers
  • Requisition: Manage
  • Requisition Preferences - Manage
  • Requisition Request Preferences - Manage
  • Requisition Request: Submit Request
  • Requisition: Select Recruiting Agency
  • Requisition Template - Application Workflow Template - Manage
  • Requisition Template - Manage
  • Requisition Template - Offer Letter Template - Manage
  • Scheduled Interviews Report
  • Requisition: View/Edit Salary Range
Recruiting - Recruiter

This role contains the following permissions, with no constraints:

  • Applicant and Application Custom Fields - Edit Values
  • Applicants: Add/Move to Requisition
  • Applicants: Add to Talent Pool
  • Applicants: Assessment Results - View
  • Applicants: Assign Competency Assessment
  • Applicants: Assign Training
  • Applicants: Comments - Manage
  • Applicants: Compare Candidates
  • Applicants: Edit Matching Criteria
  • Applicants: Manage Flags
  • Applicants: Manage Interviews
  • Applicants: Onboarding Notifications - Manage
  • Applicants: Ratings - Manage
  • Applicants: Ratings - View
  • Applicants: Send Email
  • Recruiting: Search Candidates
  • Requisition: Edit Applicant Review
  • Requisition: Edit Application Workflow
  • Requisition: Edit Approvals
  • Requisition: Edit Attachments
  • Requisition: Edit Cost Details
  • Requisition: Edit Description
  • Requisition: Edit Interviewers
  • Requisition: Edit Job Ad
  • Requisition: Edit Owners
  • Requisition: Edit Postings
  • Requisition: Edit Qualifications
  • Requisition: Edit Reviewers
  • Requisition: Manage
  • Requisition Request: Submit Request
  • Requisition: Select Recruiting Agency
  • Scheduled Interviews Report
Recruiting - Recruiter Manager

This role contains the following permissions, with no constraints:

  • Applicant and Application Custom Fields - Edit Values
  • Applicant Compliance Report
  • Applicants: Access Sensitive Statuses
  • Applicants: Add/Move to Requisition
  • Applicants: Add to Talent Pool
  • Applicants: Assessment Results - View
  • Applicants: Assign Competency Assessment
  • Applicants: Assign Training
  • Applicants: Comments - Manage
  • Applicants: Compare Candidates
  • Applicants: Manage Background Checks
  • Applicants: Manage Flags
  • Applicants: Manage Interviews
  • Applicants: Onboarding Notifications - Manage
  • Applicants: Ratings - Manage
  • Applicants: Send Email
  • Cost per Hire Report
  • Custom Recruiting Report: Create
  • Custom Recruiting Report: View
  • Hires by Source Report
  • Recruiting: Search Candidates
  • Requisition Details Report
  • Requisition: Edit Applicant Review
  • Requisition: Edit Application Workflow
  • Requisition: Edit Approvals
  • Requisition: Edit Attachments
  • Requisition: Edit Description
  • Requisition: Edit Cost Details
  • Requisition: Edit Interviewers
  • Requisition: Edit Job Ad
  • Requisition: Edit Owners
  • Requisition: Edit Postings
  • Requisition: Edit Qualifications
  • Requisition: Edit Reviewers
  • Requisition: Manage
  • Requisition Request: Submit Request
  • Requisition: Select Recruiting Agency
  • Requisition: View/Edit Salary Range
Recruiting - Recruiting Agency
  • Agency Portal
Recruiting - Reviewer

This role contains the following permissions, with no constraints:

  • Applicants: Add/Move to Requisition
  • Applicants: Add to Talent Pool
  • Applicants: Assign Competency Assessment
  • Applicants: Assign Training
  • Applicants: Comments - Manage
  • Applicants: Compare Candidates
  • Applicants: Ratings - Manage
  • Applicants: Send Email
  • Recruiting: Search Candidates

Hiring Manager Role

The Hiring Manager role is assigned in the Applicant Tracking System (ATS) by selecting the user in the Hiring Manager field on the General tab when configuring a job requisition. Hiring managers who are only hiring managers can access many areas of the ATS, including all pages of the job requisition from the Hiring Manager Dashboard, but they cannot edit the job requisition.

Hiring managers are dynamically assigned the hiring manager permission and the permission to review requisitions. See the Security Permissions topic in Online Help for more information about the dynamic hiring manager and requisition reviewer permissions.

Note: For users who are only hiring managers (i.e., they have no other role in the ATS), the Recruit tab does not appear for them until there is at least one applicant for the requisition. Once the Recruit tab appears, the only sublinks in the tab will be Review Applicants and Hiring Dashboard.

Hiring Manager Access and Capabilities

Hiring Managers can do the following in the ATS for applicants who are part of the applicant pool for the requisition:

  • Review Applicants Page - Access the Review Applicants page and use all functionality on the page
  • Applicant Profile Page - Access the Applicant Profile page with limited functionality:
    • Hiring managers cannot change the status of an applicant
    • Hiring managers cannot add or view comments on the Comments tab
    • Hiring managers can add attachments to the Documents tab
  • Hiring Dashboard - Access the Hiring Dashboard page and use all functionality on the page. This includes being able to access all pages of the job requisition as read-only via the Requisitions widget.
  • Manage Applicants Page - Access the Manage Applicants page via the Review Applicants page with limited functionality:
    • Hiring managers can access the Applicant Profile page for an applicant
    • Hiring managers can access the Resume/CV Review page via the Actions drop-down
    • Hiring managers can send a Resume/CV Review link via the Actions drop-down
    • Hiring managers cannot perform any other actions via the Actions drop-down or perform any other functions on the page, such as sending an applicant an email