Transcript (Universal Profile) - Status and Options
The transcript contains numerous statuses and options, which are automatically updated as a result of user, manager, and administrator actions, and based on the type of learning object (LO). See Transcript - Curriculum Subscriptions to view how the transcript behaves when curriculum subscriptions are enabled.
Course Status Update
The automation of the system enables course statuses and options to be automatically updated. For example:
- When a manager approves a course:
- The transcript status is automatically changed to Approved.
- The transcript option changes to allow the user to register.
-
When you register for a course:
- The status changes to Registered.
- A Launch option is available if the LO is an online course.
Course Troubleshooting Guide
In certain cases, users may have issues receiving a Completed status for their online course even if they have launched the course and completed the assessment within the course. See Course Troubleshooting Guide.
Training Statuses
When a LO is inactive, "Inactive" appears as the first action in the Action drop-down menu. This option is not clickable. The only other option available in the Action drop-down menu is the View Details option, which opens the Training Details page.
The following statuses and options are available for each LO type on the Universal Profile - Transcript page:
Cohort
| Approved |
Register |
| View Training Details |
| Approved / Past Due |
Register |
| View Training Details |
| Completed |
View Training Details |
| View Certificate |
| Completion Approval Denied |
Request Completion Approval |
| View Training Details |
| Completion Approval Denied / Past Due |
Request Completion Approval |
| View Training Details |
| Denied |
Request Again |
| View Training Details |
| Denied / Past Due |
Request Again |
| View Training Details |
| Exempt |
View Training Details |
| Launch |
| Inactive |
View Training Details |
| In Progress |
Launch - When a cohort LO is launched, the Main tab of the cohort community is opened. See Cohort Community - Main. |
| View Training Details |
| In Progress / Past Due |
Launch - When a cohort LO is launched, the Main tab of the cohort community is opened. See Cohort Community - Main. |
| View Training Details |
| Pending Acknowledgment |
Acknowledge |
| View Training Details |
| Pending Acknowledgment / Past Due |
Acknowledge |
| View Training Details |
| Pending Approval |
View Training Details |
| Pending Approval / Past Due |
View Training Details |
| Pending Completion Approval |
View Training Details |
| Pending Completion Approval / Past Due |
View Training Details |
| Pending Completion Signature |
Sign |
| View Training Details |
| Registered |
None |
| View Training Details |
| Registered / Past Due |
None |
| View Training Details |
Curriculum
| Approved |
Register |
| Manage |
| Renew License |
| Completed |
Subscription Renew |
| Open |
| Renew License |
| Evaluate |
| View Details |
| View Certificate |
| Completed Equivalent |
Manage |
| Evaluate |
| Subscription Renew |
| Renew License |
| Completion Approval Denied |
Manage |
| Request Completion Approval |
| Denied |
Request Again |
| Renew License |
| Exempt |
View Completion Page |
| View Training Details |
| Expired |
Subscription Renew |
| Renew License |
| In Progress |
Manage |
| Subscription Renew |
| Evaluate |
| Renew License |
| Not Activated |
Activate - This option is available if the administrator does not check the Auto-Register option when configuring the LO within the curriculum. |
| Payment Denied |
Repurchase |
| Payment Refunded |
Repurchase |
| Pending |
Manage |
| Renew License |
| Pending Acknowledgment |
Acknowledge |
| Manage |
| Subscription Renew |
| Renew License |
| Pending Completion Approval |
Manage |
| Renew License |
| Pending Completion Signature |
Sign |
| Subscription Renew |
| Manage |
| Renew License |
| Evaluate |
| Pending Evaluation |
Manage |
| Evaluate |
| Subscription Renew |
| Renew License |
| View Details |
| Pending Payment |
Manage |
| Pending Post Work |
Manage |
| Subscription Renew |
| Renew License |
| Pending Prerequisite |
Manage |
| Subscription Renew |
| Renew License |
| Registered |
Manage |
| Subscription Renew |
| Renew License |
| Evaluate |
| Registered Not Available |
Manage |
| Evaluate |
| Renew License |
Event
| Approved |
Select Session |
| Evaluate |
| Manage |
| Renew License |
| Denied |
Request Again |
| Renew License |
| Exempt |
View Training Details |
| Not Started |
Select Session |
| Evaluate |
| Renew License |
| Payment Denied |
Repurchase |
| Payment Refunded |
Repurchase |
| Pending Acknowledgment |
Acknowledge |
| Evaluate |
| Renew License |
| Pending Completion Signature |
Sign |
| Manage |
| Renew License |
| Evaluate |
| Pending Evaluation |
Renew License |
| Evaluate |
External Training
| Approved |
Register |
| Renew License |
| Completion Approval Denied |
Request Completion |
| Denied |
Renew License |
| Exempt |
View Training Details |
| Not Started |
SF-182 Edit |
| SF-182 Remove |
| Payment Denied |
Repurchase |
| Payment Refunded |
Repurchase |
| Pending Completion Signature |
Sign |
| Renew License |
| Registered |
Withdraw |
| Mark Complete |
| Renew License |
File
| Approved |
Register |
| Renew License |
| Exempt |
View Training Details |
| In Progress |
Launch |
| Mark Complete |
| Renew License |
| Pending Completion Signature |
Sign |
| Launch |
| Renew License |
| Registered |
Launch |
| Mark Complete |
| Renew License |
Library
| Approved |
Register |
| Manage |
| Renew License |
| Completion Approval Denied |
Manage |
| Request Completion Approval |
| Denied |
Request Again |
| Renew License |
| Exempt |
View Completion Page |
| View Training Details |
| In Progress |
Manage |
| Evaluate |
| Renew License |
| Payment Denied |
Repurchase |
| Payment Refunded |
Repurchase |
| Pending |
Manage |
| Renew License |
| Pending Acknowledgment |
Acknowledge |
| Manage |
| Renew License |
| Pending Completion Approval |
Renew License |
| Pending Completion Signature |
Sign |
| Manage |
| Renew License |
| Evaluate |
| Pending Evaluation |
Launch |
| Manage - See Library - Manage. |
| Renew License |
| Evaluate |
| View Details |
| Pending Payment |
Manage |
| Renew License |
| Pending Prerequisite |
Manage |
| Renew License |
| Registered |
Manage |
| Renew License |
| Evaluate |
| Registered Not Available |
Manage |
| Evaluate |
| Renew License |
Material
| Approved |
Register |
| Manage |
| Renew License |
| Completed |
Launch |
| Manage |
| Evaluate |
| View Details |
| View Certificate |
| Completion Approval Denied |
Manage |
| Request Completion Approval |
| Denied |
Manage |
| Renew License |
| Exempt |
View Completion Page |
| View Training Details |
| In Progress |
Launch |
| Manage |
| Upload and Verify |
| Mark Complete |
| Renew License |
| Payment Denied |
Repurchase |
| Payment Refunded |
Repurchase |
| Pending |
Manage |
| Renew License |
| Pending Acknowledgment |
Launch |
| Acknowledge |
| Manage |
| Renew License |
| Pending Completion Approval |
Launch |
| Manage |
| Evaluate |
| Renew License |
| View Details |
| Pending Completion Signature |
Sign |
| Manage |
| Renew License |
| Evaluate |
| Pending Evaluation |
Launch |
| Manage |
| Renew License |
| Evaluate |
| View Details |
| Pending Payment |
Manage |
| Renew License |
| Pending Post Work |
View Post Work |
| Launch |
| Manage |
| Renew License |
| Pending Prerequisite |
View Prerequisite |
| Renew License |
| Pending Prework |
View Prework |
| Registered |
Launch |
| Mark Complete |
| Manage |
| Renew License |
| Evaluate |
| Registered Not Available |
Manage |
| Evaluate |
| Renew License |
Online Course
| Approved |
Register |
| Manage |
| Renew License |
| Completed |
Launch Locally |
| Launch |
| Manage |
| Renew License |
| Evaluate |
| View Details |
| View Certificate |
| Completed Equivalent |
|
| |
| Manage |
| Renew License |
| Evaluate |
| Completion Approval Denied |
Request Completion Approval |
| Manage |
| Denied |
Request Again |
| Manage |
| Renew License |
| Exempt |
View Completion Page |
| View Training Details |
| In Progress |
Launch Locally |
| Launch |
| Unlock |
| Manage |
| Renew License |
| Payment Denied |
Repurchase |
| Payment Refunded |
Repurchase |
| Pending |
Manage |
| Renew License |
| Pending Acknowledgment |
Launch Locally |
| Launch |
| Acknowledge |
| Manage |
| Evaluate |
| Renew License |
| Pending Completion Approval |
Launch Locally |
| Launch |
| Manage |
| Renew License |
| Evaluate |
| View Details |
| Pending Completion Signature |
Launch Locally |
| Launch |
| Sign |
| Manage |
| Renew License |
| Evaluate |
| View Details |
| Pending Evaluation |
Launch Locally |
| Launch |
| Manage |
| Renew License |
| Evaluate |
| View Details |
| Pending Payment |
Manage |
| Renew License |
| Pending Post Work |
View Post Work |
| Launch Locally |
| Launch |
| Manage |
| Renew License |
| Pending Prerequisite |
View Prerequisite |
| Renew License |
| Pending Prework |
View Prework |
| Registered |
Launch Locally |
| Launch |
| Unlock |
| Manage |
| Renew License |
| Evaluate |
| Registered Not Available |
Manage |
| Evaluate |
| Renew License |
Quick Course
| Approved |
Register |
| Manage |
| Renew License |
| Completed |
Launch |
| Manage |
| View Certificate |
| Completion Approval Denied |
Manage |
| Request Completion Approval |
| Denied |
Request Again |
| Manage |
| Renew License |
| Exempt |
View Completion Page |
| View Training Details |
| In Progress |
Launch |
| Manage |
| Renew License |
| Payment Denied |
Repurchase |
| Payment Refunded |
Repurchase |
| Pending |
Manage |
| Renew License |
| Pending Acknowledgment |
Launch |
| Acknowledge |
| Manage |
| Renew License |
| Pending Completion Approval |
Launch |
| Manage |
| Renew License |
| Pending Completion Signature |
Launch |
| Sign |
| Manage |
| Renew License |
| Evaluate |
| Pending Evaluation |
Launch |
| Manage |
| Renew License |
| Evaluate |
| Pending Payment |
Manage |
| Renew License |
| Pending Post Work |
View Post Work |
| Launch |
| Manage |
| Renew License |
| Pending Prerequisite |
View Prerequisite |
| Renew License |
| Pending Prework |
View Prework |
| Registered |
Launch |
| Manage |
| Renew License |
| Evaluate |
| Registered Not Available |
Manage |
| Evaluate |
| Renew License |
Session
Evaluation Availability: With most learning objects (LOs), the evaluation is available to the user after the LO is completed. However, when an evaluation is used with an event session, the evaluation is only available to the user at the session start time. In the case of a multi-part session, the evaluation is only available at the session start time of the final part.
For troubleshooting information regarding Level 1 evaluations: See Troubleshooting Guide - Level 1 Evaluations.See Troubleshooting Guide - Level 1 Evaluations.
| Approved |
Register |
| Withdraw |
| Renew License |
| View Details |
| Canceled |
Select Session |
| Renew License |
| Completion Approval Denied |
Request Completion Approval |
| Manage |
| Denied |
Select Session |
| Renew License |
| Exception Requested |
Withdraw |
| Renew License |
| View Details |
| Exempt |
View Completion Page |
| View Training Details |
| In Progress |
Withdraw |
| Manage |
| Launch WebCast Session |
| Renew License |
| Evaluate |
| View Details |
| No Show |
Select Session |
| Renew License |
| Payment Denied |
Repurchase |
| Payment Refunded |
Repurchase |
| Pending |
Withdraw |
| Manage |
| Renew License |
| View Details |
| Pending Acknowledgment |
Evaluate |
| Acknowledge |
| Manage |
| Renew License |
| Pending Completion Approval |
Manage |
| Renew License |
| Pending Completion Signature |
Sign |
| Manage |
| Renew License |
| Evaluate |
| Pending Evaluation |
Manage |
| Renew License |
| Evaluate |
| Pending Payment |
Manage |
| Pending Pre-work |
View Pre-work |
| Pending Post-work |
View Post-work |
| Renew License |
| Pending Prerequisite |
Manage |
| Withdraw |
| Renew License |
| Pending Prework |
View Prework |
| Registered |
View Training Details |
| Withdraw |
| Manage |
| Launch WebCast Session |
| Renew License |
| Evaluate |
| Registered Not Available |
Manage |
| Evaluate |
| Renew License |
| Registration Pending |
Register |
| Withdraw |
| Renew License |
| View Details |
| Waitlisted |
Withdraw |
| Renew License |
| View Details |
| Waitlist Expired |
Register |
| Select Session |
| Renew License |
| Withdrawn |
Select Session |
| Renew License |
Test
| Approved |
Register |
| Manage |
| Renew License |
| Completed |
Review |
| Renew License |
| Manage |
| Evaluate |
| View Certificate |
| Completion Approval Denied |
Manage |
| Request Completion Approval |
| Denied |
Request Again |
| Renew License |
| Exempt |
View Completion Page |
| View Training Details |
| Failed |
Retake Test |
| Renew License |
| In Progress |
Take Test |
| Manage |
| Renew License |
| Payment Denied |
Repurchase |
| Payment Refunded |
Repurchase |
| Pending |
Manage |
| Renew License |
| Pending Acknowledgment |
Acknowledge |
| Manage |
| Renew License |
| Pending Completion Approval |
Manage |
| Renew License |
| Pending Completion Signature |
Sign |
| Manage |
| Renew License |
| Evaluate |
| Pending Evaluation |
Manage |
| Renew License |
| Evaluate |
| Pending Payment |
Manage |
| Renew License |
| Pending Post Work |
View Post Work |
| Renew License |
| Pending Prerequisite |
View Prerequisite |
| Pending Prework |
View Prework |
| Registered |
Take Test |
| Manage |
| Renew License |
| Evaluate |
| Registered Not Available |
Manage |
| Evaluate |
| Renew License |
Video
| Approved |
Register |
| Renew License |
| Completed |
Launch Video |
| Manage |
| Renew License |
| Evaluate |
| View Details |
| View Certificate |
| Completed Equivalent |
Manage |
| Evaluate |
| Launch Video |
| Renew License |
| Completion Approval Denied |
Manage |
| Request Completion Approval |
| Denied |
Request Again |
| Renew License |
| Exempt |
View Completion Page |
| View Training Details |
| Payment Denied |
Repurchase |
| Payment Refunded |
Repurchase |
| Pending |
Manage |
| Renew License |
| Pending Acknowledgment |
Launch Video |
| Manage |
| Acknowledge |
| Renew License |
| Pending Completion Approval |
Launch Video |
| Manage |
| Renew License |
| Pending Completion Signature |
Launch Video |
| Sign |
| Manage |
| Renew License |
| Evaluate |
| Pending Evaluation |
Launch Video |
| Manage |
| Renew License |
| Evaluate |
| View Details |
| Pending Payment |
Manage |
| Pending Prerequisite |
View Prerequisite |
| Renew License |
| Pending Prework |
View Prework |
| Registered |
Launch Video |
| Mark Complete |
| Manage |
| Renew License |
| Evaluate |
| Registered Not Available |
Manage |
| Evaluate |
| Renew License |