Applicant Flags Preferences

Applicant Flags Preferences enables administrators to create and manage applicant and application flags. Administrators create flags in the Applicant Flag Bank, and then add them to the Applicant Flag Preferences page and define the flag's visibility settings.

To access Applicant Flags Preferences, go to go to Admin > Tools > Recruit > Applicant Flags.

Add Flag

Click this link to add flags to the Applicant Flags Preferences page. Flags must first be created in the Applicant Flag Bank in order to be available to add to the Applicant Flags Preferences page. See Applicant Flags Preferences - Add Flag.

Note: When adding flags from the Applicant Flag Bank, the Potential Duplicate Applicant flag cannot be added manually to the Flags table. The flag is a default flag that appears automatically in Applicant Flags Preferences.

Manage Applicant Flag Bank

Click this link to open the Manage Applicant Flag Bank. See Manage Applicant Flag Bank Overview.

Note: The Applicant Flag Bank is only available to administrators in the top level organizational unit (OU). The link does not display for administrators in child OUs.

Flags Table

The following information displays in the Flags table for each flag:

  • Color - This column displays the flag in the color defined for the flag.
  • Name - This column displays the name of the flag. By default, the Flags table is sorted alphabetically by flag name. This column is sortable. For portals with multiple languages enabled, the field displays in the viewing administrator's language, if available.
  • Description - This column displays the description of the flag. For descriptions that are longer than the space allows, hover over the description to display a tooltip with the full text. For portals with multiple languages enabled, the field displays in the viewing administrator's language, if available.
  • Type - This column displays the flag type, either Applicant or Application.
  • Ability To View - This column displays who can view the flag. If there are no users currently defined, then "Not defined. Click Edit to define visibility" displays. See Applicant Flags Preferences - Define Flag Visibility. The following are the possible viewers:
    • All Users in the associated OU
    • Hiring Manager
    • Interviewer
    • Requisition Owner
    • Requisition Reviewer
  • Options - The following options are available in the Options column:
    • Edit - Click the Edit icon to edit the flag's visibility. See Applicant Flags Preferences - Define Flag Visibility.
    • Remove - Click the Trash Can icon to remove the flag. Removed flags are no longer available for use for the associated OU and are removed from applicants for whom the flag is currently designated.
    • Flags can also be deleted from the Flags table within the Select Flag pop-up by clicking the Trash Can icon in the Remove column.

Default Flags

The following are the system-defined default flags:

Overwrite Settings

Select this option to overwrite custom settings for child division OUs. If you overwrite custom settings for child division OUs, the selected settings are applied to both new and existing child OUs. Any previously customized child OUs are updated with the selected settings.

  • If this option is unselected, then only the child OUs that do not have customized settings are updated, as well as any OUs that are added in the future.
  • A child OU that has not been customized always inherits from the parent, regardless of whether this option is selected.
  • An OU is considered customized if its preferences or settings have been changed.

Save/Cancel

Click Save to save the preference settings. If Save is not clicked, then any modifications made to the preference settings are not committed.

Click Cancel to cancel changes to the page settings.