Interview Guide Page Overview

The Interview Guide page enables interviewers to view the interview guide that is configured by the administrator for the interview. From this page, interviewers can do the following:

  • View the applicant's photo, name, and resume.
  • Print the interview guide, if an interview guide is defined for the interviewer by the administrator.
  • View the competencies that are defined for the guide.
  • View the rating scale, if a rating scale is defined by the administrator.
  • Rate the applicant on the competencies, if a rating scale is defined for the guide. Note: Rating the applicant on the competencies may be required by the administrator.
  • Enter comments about the applicant's response to the interview questions, if questions are defined for the competencies.
  • Recommend that the applicant be advanced or not advanced based on the interview.

Note: Interview guides are created by the administrator in Interview Guide Management. Interview guides are required to include at least one competency and may also include a rating scale. In addition, questions may be associated with each competency to provide guidance in assessing how the applicant demonstrates the competency.

Note: Requisition owners can view interview guides for requisitions for which they are an owner. However, requisition owners cannot rate or comment on an applicant in the guide. Thus, the Interview Guide page is read-only for requisition owners who are not interviewers for the requisition.

Note: Once an interviewer submits a recommendation for an applicant, the Interview Guide is read-only and cannot be modified.

To access the interview guide, go to Recruit > Interview Manager. Then, click Launch Interview Guide in the Options column drop-down for the applicant. Note: The option does not display if an interview guide is not configured for the interviewer.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Applicants: Comments - Manage

Grants ability to view and manage comments for applicants.

This permission also defines whether comments posted when an interviewer submits an interview recommendation are posted to the Comments section on the Applicant Profile tab. Note: Interview recommendation comments for interviewers who have this permission display on the Applicant Profile tab. For interviewers who do not have this permission, the comments do not display on the Applicant Profile tab.

 Recruiting
Requisition: Interviewer

Grants ability to access and view past and future interviews and record interviewee recommendations. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. Once a user is scheduled as an interviewer for an applicant, the user will always have permission to view the interview details on the Interview Manager page. Users with this permission can do the following:

  • Access the Interview Manager page.
  • View the resume and cover letter for applicants for whom they are an interviewer.
  • View the applicant profile for applicants for whom they are an interviewer.
  • View the interview guide for the requisition for which they are listed as an interviewer.
  • Recommend that an applicant be advanced or not advanced.
Recruiting

The Interview Guide page display the name of the requisition and the requisition ID at the top of the page, as well as a link to the view the job details.

Job Details

The Job Details link at the top of the page allows for quick access to the job description and job qualifications for the requisition. Clicking the link opens the Job Details pop-up. The pop-up displays the requisition's internal and external job description, minimum qualifications, and ideal qualifications.

  • For portals with multiple languages enabled, this displays in the user's language if available. If the user's language is not available, then this displays in the language of the user who defined it.

    • Note: The fields on the pop-up are not editable from the pop-up.

    Interview Guide Sections

    See the following for detailed information about each section of the Interview Guides page: