Interview Guide - Applicant Evaluation

The left panel of the Interview Guide page enables the interviewer to view the instructions for the guide and evaluate the applicant. The competencies that are configured for the interview guide display in the Competencies section. If a rating scale is configured for the competencies, the interviewer can view the rating scale and rate the applicant on each competency.

To access the interview guide, go to Recruit > Interview Manager. Then, click Launch Interview Guide in the Options column drop-down for the applicant. Note: The option does not display if an interview guide is not configured for the interviewer.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Applicants: Comments - Manage

Grants ability to view and manage comments for applicants.

This permission also defines whether comments posted when an interviewer submits an interview recommendation are posted to the Comments section on the Applicant Profile tab. Note: Interview recommendation comments for interviewers who have this permission display on the Applicant Profile tab. For interviewers who do not have this permission, the comments do not display on the Applicant Profile tab.

 Recruiting
Requisition: Interviewer

Grants ability to access and view past and future interviews and record interviewee recommendations. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. Once a user is scheduled as an interviewer for an applicant, the user will always have permission to view the interview details on the Interview Manager page. Users with this permission can do the following:

  • Access the Interview Manager page.
  • View the resume and cover letter for applicants for whom they are an interviewer.
  • View the applicant profile for applicants for whom they are an interviewer.
  • View the interview guide for the requisition for which they are listed as an interviewer.
  • Recommend that an applicant be advanced or not advanced.
Recruiting

Introduction

Click Introduction to view the instructions for the guide. The instructions display in the right pane of the page. When viewing the Interview Guide page, the instructions appear by default but can be hidden or viewed by clicking Introduction.

Within the Introduction section in the right pane, click Begin Evaluation to begin evaluating the applicant. This expands the first competency in the Competencies table and also displays any questions and details that are associated with the competency.

Competencies/Rating

The Competencies section displays the competencies that are configured for the guide. Competencies display in the order in which they are configured by the administrator. The competency title displays on the left. If the interviewer rates the applicant on the competency, then the rating displays to the right of the competency title.

Rate Applicant

Click the competency title to rate the applicant. The ratings display as either a list of buttons or as a drop-down. Click the button that represents the desired rating, or select the rating from the drop-down. This rates the applicant on the competency.

Completing a rating for all of the competencies activates the Submit button at the bottom of the page. Note: For interview guides that do not require the interviewer to rate the applicant, the Submit button is activated by clicking either the Advance or Do not Advance icon in the Recommendation section.

Note: Rating the applicant on each competency may be required if configured to be required by the administrator. If a rating is required and the interviewer does not rate the applicant, then an error message displays when the interviewer clicks Submit, indicating that ratings are required.

View/Hide Rating Scale

To view the rating scale, click View Rating Scale. The rating scale opens in the right pane. The rating scale can be hidden by clicking Hide Rating Scale. The View Rating Scale link only displays for a competency when the competency is expanded.

The following information displays in the rating scale:

  • Score - This column displays the score defined for each level of the rating scale.
  • Rating - This column displays the title of the rating.
  • Description - This column displays a description of the rating.

View Competency Questions

Clicking the competency title also displays any questions that are associated with the competency. The questions display in the right pane, along with any additional details that the administrator configured about the question.

Add Comments

An Add Comments box displays below each question. The comments box enables interviewers to enter feedback about the applicant's response to each question. The field accepts up to 2000 characters. Interviewers must have permission to add comments.

Note: When viewing the guide after it has been submitted, any comments entered in the Add Comments box cannot be edited.

See Also

See the following for information about the additional sections of the Interview Guide page: