Edit Job Requisition

In some instances, you may need to edit an existing requisition. There are a number of reasons why a requisition may need to be edited, such as correcting errors and incorporating edits from hiring managers. The General, Applicant Review, and Job Ad pages of a requisition can be edited on the Edit Requisition page. However, editable fields are defined by the requisition's current status. Non-editable fields are grayed out and not selectable.

Fields are also editable on the Job Postings page for users with permission to edit postings.

To access the Edit Requisition page, go to Recruit > Manage Requisition. On the Manage Job Requisitions page, locate the requisition that you would like to edit, and then click the Edit link in the options drop-down for the requisition.

Editable Fields Based on Requisition Status

As noted previously, the fields that are editable depend on which status the requisition is in at the time of editing. The following tables define the editable status of all fields on the job requisition based on the requisition's status:

Closed Status

When a requisition is in a Closed status, no fields are editable. Note: A requisition for which candidates are currently in consideration cannot be changed to Closed. All candidates must be changed to a status of Closed before the requisition can be changed to Closed.

If the Requisition Status field is changed to Closed (either when editing the requisition or when the system automatically changes the status to Closed), any corresponding job postings are removed from the posting site, and any career site postings are marked as not currently available and made unsearchable.

In addition, the status of all remaining applicants can be changed to Closed at the same time after the requisition closes. See Manage Remaining Applicants Pop-Up.

Note: For job requisitions that are posted to Broadbean, if the requisition is put into a Canceled or Closed status, then the requisition is removed from Broadbean.

Requisitions that Require Approval

If a requisition has an approval workflow, edits to the requisition are not applied until the requisition is re-approved. Edits to requisitions that do not have an approval workflow are applied upon clicking Re-Submit on the Applicant Review tab. Edits to requisitions posted to an external job board are applied upon 1) clicking Re-Submit on the Applicant Review tab, or 2) once all fields have been completed on the Additional Fields page, or 3) upon re-approval.

Approver Required

If the Require Approver option is enabled by the administrator in Requisition and Applicant Preferences, then at least one approver must be configured for the requisition. The approver can be the user who is editing the requisition, but only if there is at least one other approver configured for the requisition.

For example, if the user who is editing the requisition removes the approval workflow but the Require Approver option is enabled by the administrator in Requisition Preferences, then the requisition cannot be submitted. The user must add at least one approver in the Approvals section of the General page in order for the requisition to be submitted.

Pending Re-Approval

For requisitions that have an approval workflow, when editing a requisition from the Edit Requisition page, edits are not applied until the requisition is re-approved. The re-approval workflow functions similarly to the original approval workflow; however, the requisition changes to a status of Open - Pending Re-Approval. See Requisition Approvals for more information on the approval process.

When a requisition that has a status of Open - Pending Re-Approval is changed to a status of Open, you have the option to cancel all pending changes for the requisition. The Cancel Pending Changes pop-up appears, alerting you that changing the status to Open removes all pending changes. Clicking Accept removes all pending changes and changes the status to Open. Clicking Cancel keeps the pending changes and the status remains Open - Pending Re-Approval.

Editing Parent Requisitions

When editing parent requisitions, if the Do Not Allow to Apply option is not selected when the requisition is created, then the option is disabled when editing the parent requisition. If the Do Not Allow to Apply option is selected when the requisition is created, then the option can be modified when editing the parent requisition.

In addition, when editing parent requisitions, the following additional fields are available on the General tab:

  • Add Related Requisition - The Add Related Requisition option allows recruiters to add child requisitions to the parent requisition. Selecting the option opens the General tab of a new child requisition for configuration.
  • View Related Requisitions - The View Related Requisitions link allows recruiters to view the associated child requisitions. Selecting the option opens the Related Requisitions pop-up, which displays the child requisitions and allows recruiters to view the requisitions.