Edit Job Requisition
In some instances, you may need to edit an existing requisition. There are a number of reasons why a requisition may need to be edited, such as correcting errors and incorporating edits from hiring managers. The General, Applicant Review, and Job Ad pages of a requisition can be edited on the Edit Requisition page. However, editable fields are defined by the requisition's current status. Non-editable fields are grayed out and not selectable.
Fields are also editable on the Job Postings page for users with permission to edit postings.
To access the Edit Requisition page, go to Recruit > Manage Requisition. On the Manage Job Requisitions page, locate the requisition that you would like to edit, and then click the Edit link in the options drop-down for the requisition.
Permissions
Requisition: Edit Approvals |
Grants ability to edit the requisition approval section for requisitions.
|
Recruiting |
Requisition: Edit Owners |
Grants ability to edit the owners section for requisitions.
This permission can be constrained by OU and User's OU. |
Recruiting |
Requisition: Edit Job Ad |
Grants ability to edit the Job Ad tab of the Edit Requisition page. This permission cannot be constrained.
|
Recruiting |
Requisition: Edit Postings |
Grants ability to edit the Job Postings page for a job requisition.
In addition, this permission enables users to store user-level credentialing information for job board aggregation partners on Edge. This permission cannot be constrained. |
Recruiting |
Requisition: Edit Reviewers |
Grants ability to edit the requisition reviewers section for requisitions.
This permission can be constrained by OU. |
Recruiting |
Requisition: Manage |
Grants ability to access and manage all requisitions regardless of ownership (constraints permitting).
This permission also grants read-only access to the Applicant Review tab when creating or editing a job requisition. This permission can be constrained by OU, User's OU, and Grade. |
Recruiting |
Requisition: Owner |
Enables owner to access requisitions and applicants for requisitions for which they are an owner. This permission also grants read-only access to video interviews that are completed by applicants via HireVue. For portals with Referral Suite enabled, this permission also enables requisition owners to edit the referral source on the Applicant Profile page. This permission cannot be constrained.
Note: This is a dynamically assigned permission that is not available in Security Role Administration. If the user is removed as an owner, the permission is revoked for the associated requisition. This permission cannot be manually assigned. Also, if a user has both the permission necessary to manage requisitions and be a requisition owner, the constraints of the Requisition: Manage permission overrule those of the Requisition: Owner permission. For requisition owners that do not also have permission to manage requisitions, only certain fields are editable when editing a requisition.
|
Recruiting |
Requisition: Reviewer |
Enables reviewer to access requisitions and applicants for requisitions for which they are a reviewer. This permission cannot be constrained.
Note: This is a dynamically assigned permission that is not available in Security Role Administration. Once a requisition is in a Closed or Cancelled status or if the user is removed as a reviewer, the permission is revoked for the associated requisition. This permission cannot be manually assigned.
Note: If an applicant reviewer is removed as a reviewer via the Applicant Profile page, the Requisition: Reviewer permission is revoked for the associated requisition. However, if the reviewer was also added as a reviewer via the General tab when creating, editing, or copying the requisition, the reviewer still appears on the In Review panel as a duplicate reviewer and retains access to the requisition and applicants from the Requisition: Reviewer permission. See Applicant Profile Page Overview for more information about duplicate reviewer instances.
|
Recruiting |
Requisition owners that do not have the permission to manage requisitions can only edit a job requisition for which they are an owner. Requisition owners and users with the permission to manage requisitions can edit all tabs of a requisition with the following restrictions:
To select a position in the Job Title field and edit the Division and Location fields, you must have the permission to manage requisitions. For users that do not have the associated permission, these fields are read-only.
To edit the Requisition Owner field on the General step of the Edit Requisition page, you must have the necessary permission. For users that do not have this permission, the field is read-only. This permission must be used in conjunction with the permission to manage requisitions. Or, if a user is dynamically assigned the permission necessary to be a requisition owner and also has the permission needed to edit the Requisition Owner field on the General step of the Edit Requisition page, the field is editable.
For users that do not have the permission needed to edit the Approvals section on the General step of the Edit Requisition page, the field is read-only. This permission must be used in conjunction with the permission to manage requisitions. Or, if a user is dynamically assigned the permission necessary to be a requisition owner and also has the permission needed to edit the Approvals section on the General step of the Edit Requisition page, the field is editable.
For users that do not have the permission needed to edit the Applicant Reviewers section on the General step of the Edit Requisition page, the field is read-only. This permission must be used in conjunction with the permission to manage requisitions. Or, if a user is dynamically assigned the permission necessary to be a requisition owner and also has the permission needed to edit the Applicant Reviewers section on the General step of the Edit Requisition page, the field is editable.
For users that do not have the permission needed to edit the Job Ad step of the Edit Requisition page, the fields are read-only. This permission must be used in conjunction with the permission to manage requisitions. Or, if a user is dynamically assigned the permission necessary to be a requisition owner and also has the permission needed to edit the Job Ad step of the Edit Requisition page, the fields are editable.
For users that do not have the permission needed to edit the Job Postings page, the fields are read-only. This permission must be used in conjunction with the permission to manage requisitions. Or, if a user is dynamically assigned the permission necessary to be a requisition owner and also has the permission needed to edit the Job Postings page, the fields are editable.
Requisition reviewers that do not have the permission to manage requisitions can only access the Edit Requisition pages of a job requisition for which they are a reviewer. Note: All fields on all Edit Requisition pages are read-only for reviewers that only have the permission to be a requisition reviewer.
Editable Fields Based on Requisition Status
As noted previously, the fields that are editable depend on which status the requisition is in at the time of editing. The following tables define the editable status of all fields on the job requisition based on the requisition's status:
Draft Status
Job Title |
Yes |
No |
On Save/Submit |
On Status Changes |
When in Draft, the Job Title field is always editable.
|
Requisition Template |
Yes |
No |
N/A |
N/A |
Changing the template in the Requisition Template field deletes all values from all fields on the requisition that are tied to the template.
Note: When editing the Requisition Template field for a job requisition, if a default template is not defined for the recruiter's organizational unit (OU), then the Default Requisition Template link does not display in the Select Requisition Template pop-up. The link does not display even if a default template was defined for the requisition prior to editing the requisition. In addition, if a recruiter from a different OU edits the Requisition Template field, then the default template defined for the OU of the recruiter editing the requisition replaces the previous default template.
|
Display Job Title |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Division |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Location |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Address |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Contact Phone |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
EEO Category |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Employment Type |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Full Time vs. Part Time |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Currency |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Compensation |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Range Low |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Range High |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Referral Bonus |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Custom Fields |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Description Internal |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Description External |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Qualifications Minimum |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Qualifications Ideal |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Requisition Owner(s) |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated email recipients on Save/Submit. |
Applicant Reviewer(s) |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated email recipients on Save/Submit. |
Applicant Interviewer(s) |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated email recipients on Save/Submit. |
Approvals |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated email recipients on Save/Submit. |
Requisition ID |
No |
N/A |
N/A |
N/A |
|
Priority |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Openings |
Yes |
No |
On Save/Submit |
On Status Changes |
|
On Going |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Target Hire Date |
Yes |
No |
On Save/Submit |
On Status Changes |
Edits to field affect associated tag on Save/Submit. |
Requisition Status |
Yes |
No |
On Save/Submit |
On Status Changes |
When the requisition is in Draft status, the status can be changed to the following:
- Cancelled
- Open
- Pending Approval - Note: The requisition cannot be changed to this status from the Requisition Status field.
|
Job Ad External |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Ad Internal |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Clone External Site |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Application Workflow |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Applicant Review - Interview Status Type - Interview Type |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Applicant Review - Interview Status Type Scheduled - Interview Guide |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Applicant Review - Interview Status Type Scheduled - Add Interviewers |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Applicant Review - Interview Status Type Scheduled - Interview Guide Column |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Applicant Review - Interview Status Type OnDemand Video - Create Interview |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Applicant Review - Interview Status Type OnDemand Video - Add Video Interview Reviewer(s) |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Smart Referral - Enable Smart Referral Checkbox |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Smart Referral - Select OU Criteria |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Smart Referral - Delete OU Criteria |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Smart Referral - Create New Group |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Smart Referral - Effective Date |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Smart Referral - Expiration Date |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Career Center - Enable Career Center Checkbox |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Career Center - Select OU Criteria |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Career Center - Delete OU Criteria |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Career Center - Create New Group |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Career Center - Effective Date |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Career Center - Expiration Date |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Recruiting Agencies - Add Recruiting Agency |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Recruiting Agencies - Delete Recruiting Agency |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Recruiting Agencies - Effective Date |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Recruiting Agencies - Expiration Date |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Career Sites - Effective Date |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Career Sites - Expiration Date |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Career Sites - Name Checkbox Select Individual |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Career Sites - Default Radio Button |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Job Boards - Delete Job Board |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Canceled Status
Job Title |
No |
N/A |
N/A |
N/A |
|
Requisition Template |
No |
N/A |
N/A |
N/A |
|
Display Job Title |
No |
N/A |
N/A |
N/A |
|
Division |
No |
N/A |
N/A |
N/A |
|
Location |
No |
N/A |
N/A |
N/A |
|
Address |
No |
N/A |
N/A |
N/A |
|
Contact Phone |
No |
N/A |
N/A |
N/A |
|
EEO Category |
No |
N/A |
N/A |
N/A |
|
Employment Type |
No |
N/A |
N/A |
N/A |
|
Full Time vs. Part Time |
No |
N/A |
N/A |
N/A |
|
Currency |
No |
N/A |
N/A |
N/A |
|
Compensation |
No |
N/A |
N/A |
N/A |
|
Range Low |
No |
N/A |
N/A |
N/A |
|
Range High |
No |
N/A |
N/A |
N/A |
|
Referral Bonus |
No |
N/A |
N/A |
N/A |
|
Custom Fields |
No |
N/A |
N/A |
N/A |
|
Description Internal |
No |
N/A |
N/A |
N/A |
|
Description External |
No |
N/A |
N/A |
N/A |
|
Qualifications Minimum |
No |
N/A |
N/A |
N/A |
|
Qualifications Ideal |
No |
N/A |
N/A |
N/A |
|
Requisition Owner(s) |
No |
N/A |
N/A |
N/A |
|
Applicant Reviewer(s) |
No |
N/A |
N/A |
N/A |
|
Applicant Interviewer(s) |
No |
N/A |
N/A |
N/A |
|
Approvals |
No |
N/A |
N/A |
N/A |
|
Requisition ID |
No |
N/A |
N/A |
N/A |
|
Priority |
No |
N/A |
N/A |
N/A |
|
Openings |
No |
N/A |
N/A |
N/A |
|
On Going |
No |
N/A |
N/A |
N/A |
|
Target Hire Date |
No |
N/A |
N/A |
N/A |
|
Requisition Status |
Yes |
No |
On Status Change |
On Status Changes |
When the requisition is in Cancelled status, the status cannot be changed. |
Job Ad External |
No |
N/A |
N/A |
N/A |
|
Job Ad Internal |
No |
N/A |
N/A |
N/A |
|
Clone External Site |
No |
N/A |
N/A |
N/A |
|
Application Workflow |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type - Interview Type |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type Scheduled - Interview Guide |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type Scheduled - Add Interviewers |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type Scheduled - Interview Guide Column |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type OnDemand Video - Create Interview |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type OnDemand Video - Add Video Interview Reviewer(s) |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Enable Smart Referral Checkbox |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Select OU Criteria |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Delete OU Criteria |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Create New Group |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Effective Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Expiration Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Enable Career Center Checkbox |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Select OU Criteria |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Delete OU Criteria |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Create New Group |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Effective Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Expiration Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Recruiting Agencies - Add Recruiting Agency |
No |
N/A |
N/A |
N/A |
|
Job Postings - Recruiting Agencies - Delete Recruiting Agency |
No |
N/A |
N/A |
N/A |
|
Job Postings - Recruiting Agencies - Effective Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Recruiting Agencies - Expiration Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Sites - Effective Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Sites - Expiration Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Sites - Name Checkbox Select Individual |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Sites - Default Radio Button |
No |
N/A |
N/A |
N/A |
|
Job Postings - Job Boards - Delete Job Board |
No |
N/A |
N/A |
N/A |
|
Pending Approval Status
Job Title |
No |
N/A |
N/A |
N/A |
|
Requisition Template |
No |
N/A |
N/A |
N/A |
|
Display Job Title |
No |
N/A |
N/A |
N/A |
|
Division |
No |
N/A |
N/A |
N/A |
|
Location |
No |
N/A |
N/A |
N/A |
|
Address |
No |
N/A |
N/A |
N/A |
|
Contact Phone |
No |
N/A |
N/A |
N/A |
|
EEO Category |
No |
N/A |
N/A |
N/A |
|
Employment Type |
No |
N/A |
N/A |
N/A |
|
Full Time vs. Part Time |
No |
N/A |
N/A |
N/A |
|
Currency |
No |
N/A |
N/A |
N/A |
|
Compensation |
No |
N/A |
N/A |
N/A |
|
Range Low |
No |
N/A |
N/A |
N/A |
|
Range High |
No |
N/A |
N/A |
N/A |
|
Referral Bonus |
No |
N/A |
N/A |
N/A |
|
Custom Fields |
No |
N/A |
N/A |
N/A |
|
Description Internal |
No |
N/A |
N/A |
N/A |
|
Description External |
No |
N/A |
N/A |
N/A |
|
Qualifications Minimum |
No |
N/A |
N/A |
N/A |
|
Qualifications Ideal |
No |
N/A |
N/A |
N/A |
|
Requisition Owner(s) |
No |
N/A |
N/A |
N/A |
|
Applicant Reviewer(s) |
No |
N/A |
N/A |
N/A |
|
Applicant Interviewer(s) |
No |
N/A |
N/A |
N/A |
|
Approvals |
No |
N/A |
N/A |
N/A |
|
Requisition ID |
No |
N/A |
N/A |
N/A |
|
Priority |
No |
N/A |
N/A |
N/A |
|
Openings |
No |
N/A |
N/A |
N/A |
|
On Going |
No |
N/A |
N/A |
N/A |
|
Target Hire Date |
No |
N/A |
N/A |
N/A |
|
Requisition Status |
Yes |
No |
On Status Change |
On Status Changes |
When the requisition is in Pending Approval status, the status can be changed to the following:
- Draft - Note: When the status is changed to Draft, any existing approval/denial responses are removed, as well as any pending approval/denial responses.
- Cancelled
|
Job Ad External |
No |
N/A |
N/A |
N/A |
|
Job Ad Internal |
No |
N/A |
N/A |
N/A |
|
Clone External Site |
No |
N/A |
N/A |
N/A |
|
Application Workflow |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type - Interview Type |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type Scheduled - Interview Guide |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type Scheduled - Add Interviewers |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type Scheduled - Interview Guide Column |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type OnDemand Video - Create Interview |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type OnDemand Video - Add Video Interview Reviewer(s) |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Enable Smart Referral Checkbox |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Select OU Criteria |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Delete OU Criteria |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Create New Group |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Effective Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Expiration Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Enable Career Center Checkbox |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Select OU Criteria |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Delete OU Criteria |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Create New Group |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Effective Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Expiration Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Recruiting Agencies - Add Recruiting Agency |
No |
N/A |
N/A |
N/A |
|
Job Postings - Recruiting Agencies - Delete Recruiting Agency |
No |
N/A |
N/A |
N/A |
|
Job Postings - Recruiting Agencies - Effective Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Recruiting Agencies - Expiration Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Sites - Effective Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Sites - Expiration Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Sites - Name Checkbox Select Individual |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Sites - Default Radio Button |
No |
N/A |
N/A |
N/A |
|
Job Postings - Job Boards - Delete Job Board |
No |
N/A |
N/A |
N/A |
|
Denied Status
Job Title |
No |
N/A |
N/A |
N/A |
|
Requisition Template |
No |
N/A |
N/A |
N/A |
|
Display Job Title |
No |
N/A |
N/A |
N/A |
|
Division |
No |
N/A |
N/A |
N/A |
|
Location |
No |
N/A |
N/A |
N/A |
|
Address |
No |
N/A |
N/A |
N/A |
|
Contact Phone |
No |
N/A |
N/A |
N/A |
|
EEO Category |
No |
N/A |
N/A |
N/A |
|
Employment Type |
No |
N/A |
N/A |
N/A |
|
Full Time vs. Part Time |
No |
N/A |
N/A |
N/A |
|
Currency |
No |
N/A |
N/A |
N/A |
|
Compensation |
No |
N/A |
N/A |
N/A |
|
Range Low |
No |
N/A |
N/A |
N/A |
|
Range High |
No |
N/A |
N/A |
N/A |
|
Referral Bonus |
No |
N/A |
N/A |
N/A |
|
Custom Fields |
No |
N/A |
N/A |
N/A |
|
Description Internal |
No |
N/A |
N/A |
N/A |
|
Description External |
No |
N/A |
N/A |
N/A |
|
Qualifications Minimum |
No |
N/A |
N/A |
N/A |
|
Qualifications Ideal |
No |
N/A |
N/A |
N/A |
|
Requisition Owner(s) |
No |
N/A |
N/A |
N/A |
|
Applicant Reviewer(s) |
No |
N/A |
N/A |
N/A |
|
Applicant Interviewer(s) |
No |
N/A |
N/A |
N/A |
|
Approvals |
No |
N/A |
N/A |
N/A |
|
Requisition ID |
No |
N/A |
N/A |
N/A |
|
Priority |
No |
N/A |
N/A |
N/A |
|
Openings |
No |
N/A |
N/A |
N/A |
|
On Going |
No |
N/A |
N/A |
N/A |
|
Target Hire Date |
No |
N/A |
N/A |
N/A |
|
Requisition Status |
Yes |
No |
On Status Change |
On Status Changes |
When the requisition is in Denied status, the status can be changed to the following:
- Draft - Note: When the status is changed to Draft, approvals are reset.
- Cancelled
|
Job Ad External |
No |
N/A |
N/A |
N/A |
|
Job Ad Internal |
No |
N/A |
N/A |
N/A |
|
Clone External Site |
No |
N/A |
N/A |
N/A |
|
Application Workflow |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type - Interview Type |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type Scheduled - Interview Guide |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type Scheduled - Add Interviewers |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type Scheduled - Interview Guide Column |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type OnDemand Video - Create Interview |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type OnDemand Video - Add Video Interview Reviewer(s) |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Enable Smart Referral Checkbox |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Select OU Criteria |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Delete OU Criteria |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Create New Group |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Effective Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Expiration Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Enable Career Center Checkbox |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Select OU Criteria |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Delete OU Criteria |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Create New Group |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Effective Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Expiration Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Recruiting Agencies - Add Recruiting Agency |
No |
N/A |
N/A |
N/A |
|
Job Postings - Recruiting Agencies - Delete Recruiting Agency |
No |
N/A |
N/A |
N/A |
|
Job Postings - Recruiting Agencies - Effective Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Recruiting Agencies - Expiration Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Sites - Effective Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Sites - Expiration Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Sites - Name Checkbox Select Individual |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Sites - Default Radio Button |
No |
N/A |
N/A |
N/A |
|
Job Postings - Job Boards - Delete Job Board |
No |
N/A |
N/A |
N/A |
|
Open Status
Job Title |
No |
N/A |
N/A |
N/A |
|
Requisition Template |
No |
N/A |
N/A |
N/A |
|
Display Job Title |
Yes |
Yes |
On Save/Submit |
On Approval |
- Applies changes to internal postings on approval.
- Applies changes to external postings on approval.
- Applies changes to associated tag on approval.
|
Division |
Yes |
Yes |
On Save/Submit |
On Approval |
- Applies changes to internal postings on approval.
- Never applies changes to external postings.
- Applies changes to associated tag on approval.
|
Location |
Yes |
Yes |
On Save/Submit |
On Approval |
- Applies changes to internal postings on approval.
- Never applies changes to external postings.
- Applies changes to associated tag on approval.
|
Address |
Yes |
No |
On Save/Submit |
On Status Changes |
- Applies changes to internal postings on Save/Submit.
- Never applies changes to external postings.
- Applies changes to associated tag on Submit.
|
Contact Phone |
Yes |
No |
On Save/Submit |
On Status Changes |
- Applies changes to internal postings on Save/Submit.
- Never applies changes to external postings.
- Applies changes to associated tag on Submit.
|
EEO Category |
Yes |
No |
On Save/Submit |
On Status Changes |
- Applies changes to internal postings on Save/Submit.
- Never applies changes to external postings.
- Applies changes to associated tag on Submit.
|
Employment Type |
Yes |
No |
On Save/Submit |
On Status Changes |
- Applies changes to internal postings on Save/Submit.
- Never applies changes to external postings.
- Applies changes to associated tag on Submit.
|
Full Time vs. Part Time |
Yes |
No |
On Save/Submit |
On Status Changes |
- Applies changes to internal postings on Save/Submit
- Never applies changes to external postings.
- Applies changes to associated tag on Submit.
|
Currency |
Yes |
Yes |
On Save/Submit |
On Approval |
- Applies changes to internal postings on approval.
- Never applies changes to external postings.
- Applies changes to associated tag on approval.
|
Compensation |
Yes |
Yes |
On Save/Submit |
On Approval |
- Applies changes to internal postings on approval.
- Never applies changes to external postings.
- Applies changes to associated tag on approval.
|
Range Low |
Yes |
Yes |
On Save/Submit |
On Approval |
- Applies changes to internal postings on approval.
- Never applies changes to external postings.
|
Range High |
Yes |
Yes |
On Save/Submit |
On Approval |
- Applies changes to internal postings on approval.
- Never applies changes to external postings.
|
Referral Bonus |
Yes |
No |
On Save/Submit |
On Approval |
- Applies changes to internal postings on approval.
- Never applies changes to external postings.
- Applies changes to associated tag on approval.
|
Custom Fields |
Yes |
Yes |
On Save/Submit |
On Approval |
- Applies changes to internal postings on approval.
- Never applies changes to external postings.
|
Description Internal |
Yes |
Yes |
On Save/Submit |
On Approval |
- Applies changes to internal postings on approval.
- Never applies changes to external postings.
- Applies changes to associated tag on approval.
|
Description External |
Yes |
Yes |
On Save/Submit |
On Approval |
- Never applies changes to internal postings.
- Applies changes to external postings on approval.
- Applies changes to associated tag on approval.
|
Qualifications Minimum |
Yes |
Yes |
On Save/Submit |
On Status Changes |
|
Qualifications Ideal |
Yes |
Yes |
On Save/Submit |
On Status Changes |
|
Requisition Owner(s) |
Yes |
No |
On Save/Submit |
On Status Changes |
- Never applies changes to internal postings.
- Never applies changes to external postings.
- Edits to field affect associated email recipients on Save/Submit.
|
Applicant Reviewer(s) |
Yes |
No |
On Save/Submit |
On Approval |
- Edits to field affect associated email recipients on Save/Submit.
- Modifying reviewers only affects submissions that are advanced after the date/time of modification.
|
Applicant Interviewer(s) |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Approvals |
Yes |
No |
On Save/Submit |
On Status Changes |
- Edits to field affect associated email recipients on Save/Submit.
- Modifying reviewers only affects submissions that are advanced after the date/time of modification.
|
Requisition ID |
No |
N/A |
N/A |
N/A |
|
Priority |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Openings |
Yes |
Yes |
On Save/Submit |
On Approval |
|
On Going |
Yes |
Yes |
On Save/Submit |
On Approval |
|
Target Hire Date |
Yes |
No |
On Save/Submit |
On Status Changes |
|
Requisition Status |
Yes |
No |
On Save/Submit |
On Status Changes |
When the requisition is in Draft status, the status can be changed to the following:
- Cancelled
- Open
- Pending Approval - Note: The requisition cannot be changed to this status from the Requisition Status field.
|
Job Ad External |
Yes |
Yes |
On Save/Submit |
On Approval |
- Never applies changes to internal postings.
- Applies changes to external postings on approval.
- Applies changes to associated tag on approval.
|
Job Ad Internal |
Yes |
Yes |
On Save/Submit |
On Approval |
- Applies changes to internal postings on approval.
- Never applies changes to external postings.
- Applies changes to associated tag on approval.
|
Clone External Site |
Yes |
No |
On Save/Submit |
On Approval |
|
Application Workflow |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type - Interview Type |
No |
No |
On Save/Submit |
On Status Changes |
|
Applicant Review - Interview Status Type Scheduled - Interview Guide |
No |
No |
On Save/Submit |
On Status Changes |
|
Applicant Review - Interview Status Type Scheduled - Add Interviewers |
No |
No |
On Save/Submit |
On Status Changes |
|
Applicant Review - Interview Status Type Scheduled - Interview Guide Column |
No |
No |
On Save/Submit |
On Status Changes |
|
Applicant Review - Interview Status Type OnDemand Video - Create Interview |
No |
No |
On Save/Submit |
On Status Changes |
|
Applicant Review - Interview Status Type OnDemand Video - Add Video Interview Reviewer(s) |
No |
No |
On Save/Submit |
On Status Changes |
|
Job Postings - Smart Referral - Enable Smart Referral Checkbox |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to internal postings on Save/Submit. |
Job Postings - Smart Referral - Select OU Criteria |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to internal postings on Save/Submit. |
Job Postings - Smart Referral - Delete OU Criteria |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to internal postings on Save/Submit. |
Job Postings - Smart Referral - Create New Group |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to internal postings on Save/Submit. |
Job Postings - Smart Referral - Effective Date |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to internal postings on Save/Submit. |
Job Postings - Smart Referral - Expiration Date |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to internal postings on Save/Submit. |
Job Postings - Career Center - Enable Career Center Checkbox |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to internal postings on Save/Submit. |
Job Postings - Career Center - Select OU Criteria |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to internal postings on Save/Submit. |
Job Postings - Career Center - Delete OU Criteria |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to internal postings on Save/Submit. |
Job Postings - Career Center - Create New Group |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to internal postings on Save/Submit. |
Job Postings - Career Center - Effective Date |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to internal postings on Save/Submit. |
Job Postings - Career Center - Expiration Date |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to internal postings on Save/Submit. |
Job Postings - Recruiting Agencies - Add Recruiting Agency |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to external postings on Save/Submit. |
Job Postings - Recruiting Agencies - Delete Recruiting Agency |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to external postings on Save/Submit. |
Job Postings - Recruiting Agencies - Effective Date |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to external postings on Save/Submit. |
Job Postings - Recruiting Agencies - Expiration Date |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to external postings on Save/Submit. |
Job Postings - Career Sites - Effective Date |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to external postings on Save/Submit. |
Job Postings - Career Sites - Expiration Date |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to external postings on Save/Submit. |
Job Postings - Career Sites - Name Checkbox Select Individual |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to external postings on Save/Submit. |
Job Postings - Career Sites - Default Radio Button |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to external postings on Save/Submit. |
Job Postings - Job Boards - Delete Job Board |
Yes |
No |
On Save/Submit |
On Save/Submit |
Applies changes to external postings on Save/Submit. |
Open - Pending Re-Approval Status
Job Title |
No |
N/A |
N/A |
N/A |
|
Requisition Template |
No |
N/A |
N/A |
N/A |
|
Display Job Title |
No |
N/A |
N/A |
N/A |
|
Division |
No |
N/A |
N/A |
N/A |
|
Location |
No |
N/A |
N/A |
N/A |
|
Address |
No |
N/A |
N/A |
N/A |
|
Contact Phone |
No |
N/A |
N/A |
N/A |
|
EEO Category |
No |
N/A |
N/A |
N/A |
|
Employment Type |
No |
N/A |
N/A |
N/A |
|
Full Time vs. Part Time |
No |
N/A |
N/A |
N/A |
|
Currency |
No |
N/A |
N/A |
N/A |
|
Compensation |
No |
N/A |
N/A |
N/A |
|
Range Low |
No |
N/A |
N/A |
N/A |
|
Range High |
No |
N/A |
N/A |
N/A |
|
Referral Bonus |
No |
N/A |
N/A |
N/A |
|
Custom Fields |
No |
N/A |
N/A |
N/A |
|
Description Internal |
No |
N/A |
N/A |
N/A |
|
Description External |
No |
N/A |
N/A |
N/A |
|
Qualifications Minimum |
No |
N/A |
N/A |
N/A |
|
Qualifications Ideal |
No |
N/A |
N/A |
N/A |
|
Requisition Owner(s) |
No |
N/A |
N/A |
N/A |
|
Applicant Reviewer(s) |
No |
N/A |
N/A |
N/A |
|
Applicant Interviewer(s) |
No |
N/A |
N/A |
N/A |
|
Approvals |
No |
N/A |
N/A |
N/A |
|
Requisition ID |
No |
N/A |
N/A |
N/A |
|
Priority |
No |
N/A |
N/A |
N/A |
|
Openings |
No |
N/A |
N/A |
N/A |
|
On Going |
No |
N/A |
N/A |
N/A |
|
Target Hire Date |
No |
N/A |
N/A |
N/A |
|
Requisition Status |
Yes |
No |
On Status Change |
On Status Changes |
When the requisition is in Open - Pending Re-Approval status, the status can be changed to the following:
|
Job Ad External |
No |
N/A |
N/A |
N/A |
|
Job Ad Internal |
No |
N/A |
N/A |
N/A |
|
Clone External Site |
No |
N/A |
N/A |
N/A |
|
Application Workflow |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type - Interview Type |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type Scheduled - Interview Guide |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type Scheduled - Add Interviewers |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type Scheduled - Interview Guide Column |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type OnDemand Video - Create Interview |
No |
N/A |
N/A |
N/A |
|
Applicant Review - Interview Status Type OnDemand Video - Add Video Interview Reviewer(s) |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Enable Smart Referral Checkbox |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Select OU Criteria |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Delete OU Criteria |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Create New Group |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Effective Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Smart Referral - Expiration Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Enable Career Center Checkbox |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Select OU Criteria |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Delete OU Criteria |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Create New Group |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Effective Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Center - Expiration Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Recruiting Agencies - Add Recruiting Agency |
No |
N/A |
N/A |
N/A |
|
Job Postings - Recruiting Agencies - Delete Recruiting Agency |
No |
N/A |
N/A |
N/A |
|
Job Postings - Recruiting Agencies - Effective Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Recruiting Agencies - Expiration Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Sites - Effective Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Sites - Expiration Date |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Sites - Name Checkbox Select Individual |
No |
N/A |
N/A |
N/A |
|
Job Postings - Career Sites - Default Radio Button |
No |
N/A |
N/A |
N/A |
|
Job Postings - Job Boards - Delete Job Board |
No |
N/A |
N/A |
N/A |
|
Closed Status
When a requisition is in a Closed status, no fields are editable. Note: A requisition for which candidates are currently in consideration cannot be changed to Closed. All candidates must be changed to a status of Closed before the requisition can be changed to Closed.
If the Requisition Status field is changed to Closed (either when editing the requisition or when the system automatically changes the status to Closed), any corresponding job postings are removed from the posting site, and any career site postings are marked as not currently available and made unsearchable.
In addition, the status of all remaining applicants can be changed to Closed at the same time after the requisition closes. See Manage Remaining Applicants Pop-Up.
Note: For job requisitions that are posted to Broadbean, if the requisition is put into a Canceled or Closed status, then the requisition is removed from Broadbean.
Requisitions that Require Approval
If a requisition has an approval workflow, edits to the requisition are not applied until the requisition is re-approved. Edits to requisitions that do not have an approval workflow are applied upon clicking Re-Submit on the Applicant Review tab. Edits to requisitions posted to an external job board are applied upon 1) clicking Re-Submit on the Applicant Review tab, or 2) once all fields have been completed on the Additional Fields page, or 3) upon re-approval.
Approver Required
If the Require Approver option is enabled by the administrator in Requisition and Applicant Preferences, then at least one approver must be configured for the requisition. The approver can be the user who is editing the requisition, but only if there is at least one other approver configured for the requisition.
For example, if the user who is editing the requisition removes the approval workflow but the Require Approver option is enabled by the administrator in Requisition Preferences, then the requisition cannot be submitted. The user must add at least one approver in the Approvals section of the General page in order for the requisition to be submitted.
Pending Re-Approval
For requisitions that have an approval workflow, when editing a requisition from the Edit Requisition page, edits are not applied until the requisition is re-approved. The re-approval workflow functions similarly to the original approval workflow; however, the requisition changes to a status of Open - Pending Re-Approval. See Requisition Approvals for more information on the approval process.
When a requisition that has a status of Open - Pending Re-Approval is changed to a status of Open, you have the option to cancel all pending changes for the requisition. The Cancel Pending Changes pop-up appears, alerting you that changing the status to Open removes all pending changes. Clicking Accept removes all pending changes and changes the status to Open. Clicking Cancel keeps the pending changes and the status remains Open - Pending Re-Approval.
Editing Parent Requisitions
When editing parent requisitions, if the Do Not Allow to Apply option is not selected when the requisition is created, then the option is disabled when editing the parent requisition. If the Do Not Allow to Apply option is selected when the requisition is created, then the option can be modified when editing the parent requisition.
In addition, when editing parent requisitions, the following additional fields are available on the General tab:
- Add Related Requisition - The Add Related Requisition option allows recruiters to add child requisitions to the parent requisition. Selecting the option opens the General tab of a new child requisition for configuration.
- View Related Requisitions - The View Related Requisitions link allows recruiters to view the associated child requisitions. Selecting the option opens the Related Requisitions pop-up, which displays the child requisitions and allows recruiters to view the requisitions.