Quick Search Tab

The Quick Search tab on the Candidate Search page allows recruiters to search for candidates using keywords and Boolean operators that will search the parsed resume/CV, typed-in resume/CV, and the most recently attached resume. Recruiters can also enter candidate contact information and filter the search by applicant status and applicant type.

To access the Quick Search tab on the Candidate Search Query page, go to Recruit > Candidate Search Query.

Keyword Search

The keyword search bar allows recruiters to search for candidates using keywords and Boolean operators that will search the parsed resume/CV, typed-in resume/CV, and the most recently attached resume. The searches are not case sensitive. An error message displays upon clicking Search if the search terms are invalid.

Boolean Operators

Sources

The source drop-down displays to the right of the keyword search bar. This option allows recruiters to select the source information that is used in the search. The following options are available in the Source drop-down:

  • All Sources - This option is selected by default. When this option is selected, both the parsed resume/CV fields and most recently attached resume are searched.
  • Resume/CV Fields - When this option is selected, only the information saved in the resume fields of the external applicant's profile and in the internal applicant's Universal Profile > Bio page will be searched. For parsed resume data (if parsing is enabled), only the parsed data that is saved by the applicant into one of the mapped resume fields is searchable.
  • Resume Attachment - When this option is selected, only the most recently attached resume is searched. This search does not include parsed resume data.

Quick Search Info Pop-Up

The Quick Search Info pop-up provides descriptions and examples of the Boolean operators that are accepted in the keyword search field. To open the pop-up, click the Quick Search Info icon to the right of the sources drop-down.

User Fields

The user fields allow recruiters to search for candidates by first/last name and email, as well as add location criteria to the search query. The values entered in the user fields are preserved when toggling between the Quick Search and Advanced Search tabs.

The following criteria are available:

  • First Name - This field allows recruiters to search by first name. You can enter the candidate's full first name or enter part of the name. This field accepts the * wildcard Boolean operator.
  • Last Name - This field allows recruiters to search by last name. You can enter the candidate's full last name or enter part of the name. This field accepts the * wildcard Boolean operator.
  • E-mail - This field allows recruiters to search by an exact email address. This field accepts the special characters of @, ., -, _, +, 0-9, A-Z, a-z, !, #, $, %, &, ', *, /, =, ?, ^, {, }, ~.
  • Country - This field allows recruiters to search for candidates by country. Select a country from the drop-down to search by country. Completing the Location field is required when a country is selected. Depending on the country selected, a Postal Code field displays to the right of the Location field, which allows recruiters to further define the search criteria.
  • When using this field, the search results display candidates who are in the selected country, location, and postal code if defined (in addition to other search options if defined, such as first and last name). If a radius is defined, then the results display candidates who are within the selected distance to the location within the selected country. Note: If geolocation has been disabled for your portal, this field does not display.

  • City State/Province - This field allows recruiters to search for candidates by city/state/province. Enter a location, up to 20 characters. When using this field, the search results display candidates who are in the location in the selected country and within the postal code if defined. Best Practice: As a best practice, enter the City, State/Province to improve the accuracy of the location search. Note: If geolocation has been disabled for your portal, this field does not display.
  • Postal Code - This field allows recruiters to enter a postal code for the location.
  • Radius - Recruiters can search for candidates within a certain radius of the location. The Within field allows recruiters to select a radius. The following options are available:
    • 10 mi / 16.09 km
    • 25 mi / 40.23 km
    • 50 mi / 80.47 km
    • 100 mi / 160.93 km

Note: Searching by phone number is not available on the new Candidate Search page.

Applicant Flags Filter

This option allows recruiters to search for candidates by applicant flags. All flags are unchecked by default. Click the Applicant Flags drop-down to view the flags and select one or more flags.

The Potential Duplicate Applicant flag is only available if the Flag Potential Duplicates option is enabled in Requisition and Applicant Preferences. Selecting this flag enables recruiters to search for applicants who are flagged by the system as potential duplicates. When the flag is selected, potential duplicates display in the search results.

The Merged Duplicate Applicants flag is available. When this flag is selected, applicants who have been automatically flagged by the system with the Merged Duplicate Applicants flag can be searched using the applicant flag filter.

The additional flags that display are the flags that are visible to the recruiter based on the flag's visibility settings and organizational unit availability. In addition, the candidate search option must be enabled for a flag in order for the flag to be available in the Search Candidates feature.

Note: Visibility and candidate search settings for flags are defined by the administrator in Applicant Flags Preferences. See Applicant Flags Preferences.

Candidate Type Filter

This is a required field. This option allows recruiters to define the candidate type for the search criteria. The following options are available in the User Type drop-down:

  • Select All - This option is checked by default. When checked, both internal and external candidates are included in the search.
  • Internal - Checking this option includes current employees who have not applied to the requisition and existing applicants.
  • External - Checking this option includes external candidates in the search.

Select Areas of Interest Filter

This filter displays on both the Quick Search and Advanced Search tabs. allows you to filter the search results by areas of interest so that you can find candidates with specific interests.

Note: Applicants select areas of interest when applying to the organization via Connect With Us from the career site.

To filter your candidate search by areas of interest:

  1. Click the Select Areas of Interest drop-down in the Filters section.
  2. Check the one or more areas of interest. Or, check the Select All box to select all areas of interest.

Once the interests are selected, you can add additional search criteria or click Search to conduct the candidate search.

You can also save the search by clicking Save Search so that you can quickly find additional or future candidates within those areas of interest.

Select Last Activity Date Filter

This filter allows you to filter candidates based on last activity date so that you can find candidates by using activity date ranges. A candidate's last activity refers to the most recent time they logged in to the career site. The last activity date updates each time the candidate logs in.

The following options are available in the filter:

  • Less than 7 days
  • Less than 30 days
  • Less than 60 days
  • Less than 90 days
  • Less than 180 days

This filter only displays on the Quick Search tab.

Include Eligible for Rehire

The field is selected by default and enables past employees to appear in the search results. Having former employees in the search results helps recruiters when they want to reach out to these former employees to apply to open jobs.

Reset Search

Click the Reset Search link at the top of the page to clear all search criteria fields. The page is refreshed to display the default values for all fields.

Save Search

You can save the search by clicking the Save Search button. This opens the Save Search pop-up. Enter a unique title in the Title field, up to 100 characters. This is a required field. Click Save to save the search, or click Cancel to close the pop-up without saving.

Note: If you save changes to the criteria, and then make additional changes that you would like to save, the title given to the previous saved search populates the Title field in the Save Search pop-up. When accessing the saved search, you can edit the criteria.

Saved Searches

The Saved Searches option enables you to search for candidates using searches you saved or searches shared with you. To search using a saved search, click the Saved searches button. This opens the Saved Searches page.

Save As

The Save As link only displays when editing an existing saved search. Once all changes are made to the saved search, click the Save As link to save the search as a new saved search. Enter a title in the Save Search pop-up, and then click Save to save the search.

Search

Once at least one search term is entered, click Search to view the search results page. If the option to require a reason for the search is enabled in Compliance Enablement Preferences, then the Reason for Search pop-up displays, and a reason for the search must be selected before the search results display.

Reason for Search

Clicking the Search button may require you to enter a reason for the search prior to conducting the search. If configured in Compliance Enablement Preferences, when Search is clicked, a Reason for Search pop-up opens. Select a requisition from the Select Requisition drop-down to indicate the requisition for which you are conducting the search. For portals with multiple languages enabled, the job title in the Select Requisition drop-down displays in the user's language if available. If a translation is not available in the user's language, then the value displays in the language of the recruiter who created the job requisition.

Or, select Other and enter a reason in the text field. There is no character limit when entering a reason in the Other field.

Click Save in the pop-up to execute the search.

Note: The Specific Requisition drop-down displays all requisitions that are available to the user. For this reason, the user must have permission to manage or review requisitions and must be a requisition owner.

Note: If users are not required to enter a reason for the search, then clicking Search on the Search Candidates page executes the search.