Actions - Requests - Requisition Approval

Users with permission to approve requisitions (listed as a Requisition Approver on a requisition’s hiring team) can approve/deny job requisitions from the Actions > Requests tab in the Universal Profile.

To view approval requests, go to Home > Universal Profile > Actions. Then, click the Requests tab.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Request Items - View Allows user to access the Requests tab on the Universal Profile > Actions tab. This permission cannot be constrained. Universal Profile
Requisition: Approver Enables approver to access and approve/deny requisitions for which they are an approver. This permission cannot be constrained. Note: This is a dynamically assigned permission. If the user is removed as an approver for an offer that is in a Pending Offer status, the user can no longer access that version of the offer. This permission cannot be manually assigned. Recruiting

View Pending Items

The following information displays for pending requisition approval items:

  • Icon - An icon displays for each pending approval item. The icon displays a red checkmark for Requisition Approvals.
  • Color Strip - A color strip displays on the left side of the item. The following colors display:
    • Red - This indicates that the action is more than six days old.
    • Yellow - This indicates the action is 3-6 days old.
    • Green - This indicates that the action is less than three days old.
  • Title - This displays the title of the requisition. Hover over the title to view the Position organizational unit (OU). The title of the requisition is clickable. Click the title to open the Edit Requisition page, which allows you to review the details of the requisition prior to making a decision. You can also modify the requisition and submit the changes if the requisition is in an editable status. For more information about editable fields based on requisition status, see the Edit Job Requisition topic in Online Help.

    • Note: The visibility of custom fields on a requisition is based on the availability settings for the field in Custom Field Administration.

  • Date Submitted - This displays the date on which the item was submitted.
  • Primary Owner - This displays the primary owner of the item.
  • Status - This displays the approval status of the item. The statuses that display are dependent upon the approval status options for requisitions.
  • ID - This displays the requisition ID.

Deny Requisition

To deny the requisition:

  1. Click the deny button . This opens the deny pop-up.
  2. Enter comments about your approval decision in the Comment box, up to 2000 characters.
  3. Click Deny to process the denial.

Once you have submitted your decision, the pending action item is removed from the Requests tab. The status is updated to Denied, and the approval process is considered completed. No subsequent approvers in the workflow can make an approval decision. Any approval decisions and comments made prior to the denial are saved.

Approve Requisition

To approve the requisition:

  • Click the approve button . This opens the approve pop-up.
  • Enter comments about your approval decision in the Comment box, up to 2000 characters.
  • Click Approve to process the approval.

Once you have submitted your decision, the pending action item is removed from the Requests tab. This commits your approval decision for that step in the approval workflow and any other steps for which you are an approver.

If this is the last step in the workflow and you are the only approver in the step, then the request is considered completed, and the form's status is updated to Approved.

If there are other approval steps in the workflow or if other approvers are in your step of the workflow, then the request is not considered completed until all steps in the workflow are finished.