SF-182 Form - Overview
When requesting external training, users can use the SF-182 request form if the functionality is available in the portal.
To request SF-182 external training, select the Add SF-182 External Training option from the Options drop-down menu on the Transcript page.
When SF-182 functionality is available in the portal, the Add External Training option on the Transcript page is changed to Add Regular External Training. Also, an SF-182 filter option is available in the Training Type drop-down at the top of the transcript. When this is selected and the Search icon is clicked, only external training that was requested using the SF-182 request form displays. The results also display in-progress SF-182 requests.
Note: The Add SF-182 External Training and Add Regular External Training options must be configured in SF-182 Preferences in order for the links to display on the Transcript page.
PERMISSION NAME | PERMISSION DESCRIPTION | CATEGORY |
SF-182 Administration | Grants ability to view SF-182 requests for populations of users (based on constraints), approve SF-182 forms at any step of the process, and view the link for managing SF-182 specific vendors for their organization. (Governmental clients). This is an administrator permission. | Limited Use/Obsolete |
User View “Add SF-182” link on Transcript |
Grants ability to view the "Add SF-182 External Training" link to complete the form for requesting an external course (Governmental clients). This is an end user permission. Note: If a user does not have this permission but has the Edit Transcript Items permission, the Add SF-182 External Training link will also appear. |
Limited Use/Obsolete |
Note: The Add SF-182 External option will appear if the user has any one or more of the above security permissions.
When using the SF-182 form to request external training, there are four steps to completing the form:
Form Instructions
To view instructions for completing the form, click the Download Instructions link in the upper-right corner of any step. Note: The Download Instructions link only appears if instructions are created by the administrator. If the link does not appear, then an instructions document is not available.
Required, Read-only, and Pre-configured Fields
Some fields may be required or read-only, depending on how the administrator has configured the form. In addition, some fields may already contain a default value that is configured by the administrator. Pre-configured fields may be editable or read-only, depending on how the administrator has configured the form. Note: An SF-182 request cannot be edited if the vendor is set to inactive.
In-Progress Forms
Forms that are in progress can be saved and completed at a later time. Only the Course Title field is required in order to save the form. Click at the bottom of any step to save the form. The form appears on your transcript under the course title with a status of Not Submitted.
To return to an in-progress form, select the Edit option on the Transcript page. This opens the form and allows you to continue completing it. Note: An SF-182 request cannot be edited if the vendor is set to inactive. To delete an in-progress form, select the Withdraw option on the Transcript page. This opens the Withdraw pop-up. Click to delete the form from your transcript.
Status Workflow
When the user submits the form, the external training is added to their transcript. The following is the workflow of the status process once a form is submitted:
Note: The Register Upon Approval option is configured in Default Approval Requirements (by Division) preferences.