Add Cost for Multiple Applicants

Applicant level costs can be added for multiple applicants at the same time from the Cost Details tab of the Requisition Snapshot. Note: Applicant level cost fields must first be defined by the administrator on the Cost Field Management page.

To access the Cost Details tab, click the tab name from the Requisition Snapshot page.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Requisition: Edit Cost Details Grants ability to add and edit costs on the Cost Details tab of the Requisition Snapshot page. This permission must be used in conjunction with the Requisition: Manage permission or the dynamically assigned Requisition: Owner permission. This permission cannot be constrained. Recruiting
Requisition: Manage Grants ability to access and manage all requisitions regardless of ownership (constraints permitting). This permission also grants read-only access to the Applicant Review tab when creating or editing a job requisition. This permission can be constrained by OU, User's OU, and Grade. Recruiting
Requisition: Owner

Enables owner to access requisitions and applicants for requisitions for which they are an owner. This permission also grants read-only access to video interviews that are completed by applicants via HireVue. For portals with Referral Suite enabled, this permission also enables requisition owners to edit the referral source on the Applicant Profile page. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. If the user is removed as an owner, the permission is revoked for the associated requisition. This permission cannot be manually assigned. Also, if a user has both the permission necessary to manage requisitions and be a requisition owner, the constraints of the Requisition: Manage permission overrule those of the Requisition: Owner permission. For requisition owners that do not also have permission to manage requisitions, only certain fields are editable when editing a requisition.

Recruiting

To add an applicant level cost for multiple applicants:

  1. Click the Add Cost for Selected Applicant link in the Applicant Level Costs panel on the Cost Details tab. This opens the Add Cost for Multiple Applicants pop-up. The number of selected applicants displays in the Applicant Name field at the top of the pop-up.

  1. Complete the following fields in the pop-up:
    • Cost Title - Select a cost from the drop-down. This is a required field. The costs that are available to select are defined by the administrator on the Cost Field Management page. For portals with multiple languages enabled, the cost title displays in the user's display language, if configured for the cost by the administrator. If additional languages are not configured by the administrator, then the cost title displays in the cost field's default language. Note: If there are no costs configured by the administrator in Cost Field Management, then there are no costs to select in the drop-down.
    • Amount - Enter the numerical amount of the cost. The value can include either a decimal point or comma. The maximum character limit is 13 numbers. If the Amount field is blank when the modifications are saved, the value for the amount is zero by default. Note: The character limit does not count the decimal point or comma.

      • To the right of the Amount field, the requisition currency displays. If the selected cost has a currency that is different from the requisition's currency, then the value in the Amount field should be converted to the requisition currency.

    • Date Incurred - Select the date on which the cost was incurred. This is a required field.
    • Cost Allocation - Select one of the following options:
      • Add full cost - Select this option to add the full value from the Amount field to each of the selected users. This option is selected by default.
      • Divide full cost - Select this option to divide the value from the Amount field equally among the selected users. Note: If the amount does not divide equally, then the remaining amount is distributed equally in the order of the selected applicants until the amount is fully distributed.
    • Add Comment - Enter a comment about the cost, up to 200 characters.
  2. Click Save to save the cost. The cost displays in the Applicant Level Costs panel on the Cost Details tab of the Requisition Snapshot. The modification history for the cost is updated. Click Cancel to cancel adding the cost.