Interview Events & Sessions Page Overview

The Interview Events & Sessions page enables administrators to manage interview events and sessions. From this page, administrators can create, edit, copy, view, and delete interview events.

To access the Interview Events & Sessions page, go to Recruit > Interview Events & Sessions.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Interview Events - Manage

Grants access to create and edit interview events and sessions regardless of owner. The menu selection "Interview Events & Sessions" from the Recruit drop-down is available for users with this permission. This permission cannot be constrained. This is an administrator permission.

Note: Any administrator with this permission has access to all interview events, regardless of the organizational unit(s) to which they belong.

Recruiting Administration
Interview Event - Owner

Grants ability to access interview events for which user is listed as an owner. This permission cannot be constrained. This is an administrator permission.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. Users must also have the Applicants: Manage Interviews permission in order to schedule events on the Interview Scheduler page.

 Recruiting Administration

Create New Event

The Create New Event option allows administrators to create interview events. See Create Interview Event - Overview.

Filter Options

The following filters are available:

  • Event Name - Filter by event name by entering a full or partial name in the Event Name field. Click Search. The events table displays matching results.
  • From/To - Filter by event start and end date. The current date displays by default in the From field. Enter start and end dates in the From/To fields. Or, use the calendar feature to select the dates from the calendar. Click Search. The events table displays matching results.
  • Owner - Filter by owner name. Click the Select icon in the Owner field and select an owner from the pop-up. Once the owner is selected, the pop-up closes. Click Search. The events table displays matching results.

Events Table

The events table is separated into two tabs: My Events and All Events. The My Events tab displays by default and shows the events of which the administrator is an owner. The All Events tab is only available for administrators with permission to manage interview events and displays all events that have been created.

The following information displays in the table:

  • Name - This column displays the event name. This column is sortable.
  • Description - This column displays the event description. This column is not sortable.
  • Start Date - This column displays the event start date in MM/DD/YYYY format. This column is sortable.
  • End Date - This column displays the event end date in MM/DD/YYYY format. This column is sortable.
  • Available Parts - This column displays the number of parts available in relation to the total number of parts for the session.
  • Scheduled Parts - This column displays the number of parts that have been scheduled in relation to the number of sessions. Note: When an applicant self schedules an interview session for an interview event, the selected session is included in the session part count in the Scheduled Parts column.
  • Invites Not Scheduled - This column displays the number of applicants who have been invited to self schedule for the event but have not yet scheduled an interview, have requested an alternative session, or declined the invitation. The number displays as a link. Clicking the link opens the Invites Not Scheduled page for the event.
  • Options - The following options are available in the Options column:
    • Open - Click the Open icon to open the Event Details page. The event details can only be edited if one or more sessions have not been scheduled.
    • Copy - Click the Copy icon to copy the event. This opens the Event Details page. The event name, description, start/end date, and owner(s) are copied. Sessions are not copied.
    • Delete - Click the Trash Can icon to delete the event. This opens a confirmation pop-up. Click Yes to delete the event, or click No to cancel the delete action. Events can be deleted even if you have already created sessions for the event. When an event is deleted, all of its sessions are also deleted.