User Record and Self Registration Custom Fields

This page enables administrators to manage User Record custom fields. User Record custom fields may be made available on the User Record and My Account pages and during the self-registration process.

To manage User Record and Self Registration custom fields, go to Admin > Tools > Core Functions > Custom Field Administration. Then select the User Record tab on the left.

Search for a Field

Administrators can search for a user record custom field using the following search fields:

  • Name - This field enables administrators to search for a field by name.
  • Field Type - Select a custom field type from the drop-down. The search parameter "All Types" displays by default.
  • Field Category - Select a custom field category from the drop-down. The search parameter "All Categories" displays by default.
  • Include Inactive - Check to display inactive custom fields in the search results.

Click Search to return your search results.

Manage Categories and Display Order

Select this link to group custom fields into categories and define the order in which the fields are displayed in each category. The custom fields will appear in the selected categories on the User Record, and the fields will display in the selected order on the User Record. See Categories and Display Order - Manage.

Add Fields

Click the Add Fields icon to go to the Add Custom Fields page on which you can add custom fields. See User Record Custom Field - Add/Edit.

Fields Table

The following fields display on the User Record and Self Registration Custom Fields page:

  • Title
  • Type
  • Category
  • Created By - Displays the name of the user who created the category by last name, first name. A Created By name does not display for the User Record Custom Field category, even if the category name is changed.
  • Active - Indicates the custom field's active status. Unchecking the box hides it on the User Record page.
  • All Users - Enables the field to display to all users in the portal. When this option is selected, the custom field is available for Self Registration and is available on the User Record.

Field Options

The following actions are available under the Options column:

  • Edit - Select this option to edit the details of the custom field. The Field Type cannot be edited. See User Record Custom Field - Add/Edit.
  • Delete - Select this option to remove the custom field. This option is only available if the custom field has not been used. If the custom field value has been set on at least one user record, this option is not available.

Recruiting Module Considerations

For portals with the Recruiting module enabled, User Record can be used to store data for applicants in the Applicant Tracking System. User Record custom fields that are created in Custom Field Administration can be added by the administrator to the Applicant Custom Fields section in Requisition Preferences.

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