Program - Create/Edit - Step 2 - Availability

When creating a program, the Availability step enables the administrator to configure which users can access the program. This availability will be copied to the cohort when a cohort is created for the program.

To create a program, go to Admin > Tools > Learning > Catalog Management > Programs and Cohorts. Then, click the Create New Program link.

Availability can be set by organizational unit (OU), group, or specific users.

Add Availability

To add availability:

  1. Select the appropriate criteria (OU, Group, Users) from the Select Criteria drop-down.
  2. Click the Select icon to select the appropriate OUs, groups, or users.
  3. If necessary, click the Create New Group link to create a new group. See Group - Create/Edit.

When an OU, group, or user is selected, it is added to the Availability Table, where the availability details can be configured. If no availability is set for the program, no users can access the program.

Remove Availability

To remove a selected OU, group, or user from the availability, click the Remove icon to the left of the appropriate criterion.

Include Subordinates

Check Include Subordinate to make the learning object (LO) available to the selected OU, as well as is its subordinate OUs. For users, checking this option makes the LO available to all of the user's subordinates.


Check Pre-Approved to exempt the OU, group, or user from requiring approval for the LO.

Register Upon Approval

Check Register Upon Approval to automatically register the selected users in the training after they receive approval to register for the LO, thereby allowing them to bypass having to register for the LO on their Transcript.

Training Request Form

From the drop-down, select a training request form to be attached to this LO, if needed.

  • When attaching a training request form to a LO, only users who have not yet requested this LO will see the form.
  • The training request form will display for users when they request the LO. If a learning assignment is used to assign the LO, the user can access the training request form from the Training Details page for the LO in their transcript.
  • The user can modify the training request form after the initial submission by accessing it from the Training Details page in their transcript.

Note: If a training request form is not completed before the associated training item is completed, it does not appear on the user's transcript.

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