Material - Create/Edit - Step 2 - Availability (Versioning with Append)

The availability for a learning object (LO) determines which users have access to the learning object. If no availability is set for a LO, then no users have access to the LO. This topic applies to organizations that are using Versioning with Append for materials.

To create a material, go to Admin > Tools > Learning > Catalog Management > Materials. Then, click the Create Material button.

To edit a material, go to Admin > Tools > Learning > Catalog Management > Materials. Then, click the Edit icon to the right of the appropriate material.

Set Availability

From the drop-down menu, select the appropriate organizational unit (OU type). Then, click the Select icon to select the specific OU.

If necessary, click the Create New Group link to create a new group for the availability. See Group - Create/Edit.

Include Subordinates

Check Include Subordinates to make the LO available not only to the selected OU, but also its subordinate OUs.

Pre-approved

Check Pre-Approved to exempt these OUs from requiring approval for the LO.

Register Upon Approval

Check Register Upon Approval to automatically register the selected users in the training, thereby allowing them to bypass having to register for the LO on their Transcript.

Training Request Form

From the drop-down, select a Training Form to be attached to this LO, if appropriate.

  • When attaching a Training Request Form to a LO, only users who have not yet requested this LO will see the form.
  • The Training Request Form will display for users when they request the LO. If a learning assignment is used to assign the LO, the user can access the Training Request Form from the Training Details page for the LO in their transcript.
  • The user can modify the Training Request Form after the initial submission by accessing it from the Training Details page in their transcript.

Note: If a Training Request form is not completed t before the associated training item is completed, it does not appear on the user's transcript.

Next, Cancel, or Back

Click Next to proceed to the Emails step. See Material - Create/Edit - Step 3 - Emails.

Click Cancel to cancel the material creation process and return to the Manage Materials page. This discards the new material. See Material Administration.

Click Back to return to the General step. See Material - Create/Edit - Step 1 - General (Versioning with Append).

Modification History

The Modification History section displays a record of each time the material is modified. This includes the modification description, the name of the user who modified the material, and when the modification occurred.

If the material has multiple versions, then this section displays the modification history for all versions of the material.

This section is only available when editing a material and when creating a new version of a material.

The following are examples of how changes appear in Modification History:

  • Edit to Material Type - Material Type in English (US) changed from "Publication" to “Book” by Sarah Villamaino (svillamaino) on MM/DD/YYY HH:MM
  • Edit to Material Source - Material Source in English (US) changed from "www.test.com" to “www.test1.com” by Sarah Villamaino (svillamaino) on MM/DD/YYY HH:MM
  • Material Type for New Material - Material created with English (US) Material Type "Publication" by Sarah Villamaino (svillamaino) on MM/DD/YYYY HH:MM