With Modular Offer Letters, you can create offer letter templates that include custom and existing sections. The custom sections provide a blank text box in which you can enter your text. The sections are created from the Manage Sections area of the Offer Letter Template Management page.
To access the Create Offer Letter Template page, click Offer Letter Template Management page.from the
|PERMISSION NAME||PERMISSION DESCRIPTION||CATEGORY|
|Offer Letter Template Management - View||Grants ability to access and view Offer Letter Template Management. This permission can be constrained by OU and User's OU. Creator constraints apply. This is an administrator permission.||Recruiting Administration|
Enter a title for the template, up to 50 characters.
Enter a description for the template, up to 500 characters. The description appears in the Description column on the Offer Letter Template Management page and is used for administrative identification purposes only.
The Availability option enables you to create/edit offer letter templates for specific Location OU. The Location OUs that are selected will be the only OUs for which the template will be available to select when creating offer letters.
To define the availability:
- Click the Availability drop-down. The following two options display:
- All Users
- Select to make the template available for all Location Organizational Units (OU) when configuring the offer letter on the Applicant Profile page. Then, click to add the selection to the template.
to make the template available for a specific Location OU that is selected when configuring the offer letter on the Applicant Profile page.
- This opens the Choose your Division flyout.
- Check the box next to a Division OU. Or,
- Select a subordinate OU by clicking the arrow to the right of the Division OU and browsing the available OUs.
- Check the Include Subordinates option to include subordinate Location OUs.
Insert Custom Section
This option lets you create a section directly on the template, rather than using a template that was created in Manage Sections.
Click. This opens a blank text box. Enter the text into the section, and then click to add the section.
Select from Existing
Clickto select existing sections to add to the template. This opens the Select a Section flyout. Check the box next to each section you want to add.
The following options are available for sections by hovering over the upper-right corner of the section:
This option lets you restrict editing access. By default, offer letters are unlocked.
- When unlocked, users can make changes to the offer letter content.
- When locked, no changes can be made to the section when users create offer letters using the template. Users will still be able to enter custom values into a tag when creating the offer letter but will not be able to edit the offer letter content.
To lock the offer letter:
- Click the lock icon. This opens the Section Locked pop-up.
- Check the Do not show this again option to no longer show the pop-up when locking and unlocking the template.
- Click . This locks the template.
Click the pencil icon to edit the section.
Click the arrows to move to the next or previous section in the template.
In the kabob menu, you can clickor to move the section to a different location in the template.
This option lets you preview the template in read-only mode. Clickto preview the template.
Make Template Active
This option lets activate the template so that it is available for users to select when creating offer letters.
- Check the Make Template Active box. This opens the Save to Complete Activation pop-up.
- Check the Do not show this again option to no longer show the pop-up when activating and inactivating the template.
- Click to activate the template.
Clickto save the offer letter section. If the section is active, it will now be available for use in offer letter templates.
Clickto cancel creating the offer letter section.