Interview Status Type - Scheduled Interview

A scheduled interview, also called a live interview, is an interview that is conducted live by one or more interviewers. Unlike On Demand Video interviews, scheduled interviews are conducted in real-time.

The following are the types of scheduled interviews:

  • In Person
  • Phone
  • Live Video - A Live Video scheduled interview refers to an interview that is conducted via HireVue video between one or more interviewers and the applicant. This does not refer to an On Demand Video interview, which is an interview that is conducted by the applicant on their own time via HireVue video.

    • Note: Configuring an interview as an On Demand Video interview is done by selecting "On Demand Video Interview" in the Interview Type field in the Interview status type panel. On Demand Video interviews are then assigned to applicants from the Statuses tab on the Applicant Profile page when the applicant reaches the applicable Interview status type.

  • Vitual

Status change emails can be configured for the Interview status type panel. See Status Change Emails.

Note: The Live Video option is only available if the Enable 'Video Interview' as available interview type option is selected in Interview Management Preferences for the scheduling user’s OU.

Note: The ability to conduct video interviews is controlled by a backend setting that is disabled by default. To enable this functionality, contact Global Customer Support.

Note: Responses for the fields in the Interview status type panel are optional.

To access Manage Job Requisitions, go to Recruit > Manage Requisitions.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Requisition: Edit Applicant Review Grants ability to edit the Applicant Review tab of the Edit Requisition page. This permission cannot be constrained. Recruiting
Requisition: Manage Grants ability to access and manage all requisitions regardless of ownership (constraints permitting). This permission also grants read-only access to the Applicant Review tab when creating or editing a job requisition. This permission can be constrained by OU, User's OU, and Grade. Recruiting
Requisition: Owner

Enables owner to access requisitions and applicants for requisitions for which they are an owner. This permission also grants read-only access to video interviews that are completed by applicants via HireVue. For portals with Referral Suite enabled, this permission also enables requisition owners to edit the referral source on the Applicant Profile page. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. If the user is removed as an owner, the permission is revoked for the associated requisition. This permission cannot be manually assigned. Also, if a user has both the permission necessary to manage requisitions and be a requisition owner, the constraints of the Requisition: Manage permission overrule those of the Requisition: Owner permission. For requisition owners that do not also have permission to manage requisitions, only certain fields are editable when editing a requisition.

Recruiting

Note: The permission to review or approve a job requisition grants users view access to the requisition.

Note: For users with permission to access job requisitions but who do not have permission to edit the Applicant Review tab, the tab is visible but cannot be modified.

Interview Type

The Scheduled Interview option is selected by default in the Interview Type field. When this option is selected, the Interview Guide field displays.

Note: If the field was configured on the requisition template, then the template configuration displays but is editable.

Interview Guide

The Interview Guide field enables you to include an interview guide for interviewers. For example, an interview guide could explain best practices for conducting an interview or provide interviewers with a list of required questions to ask during the interview. This field also gives you the option not to include an interview guide for interviewers. The option selected in the Interview Guide field determines what appears in the Interview Guide column in the Interviewer table.

Note: If the field was configured on the requisition template, then the template configuration displays but is editable.

The following interview guide options are available:

  • Select Guide - This option is selected by default. When selected, the Interview Guide column displays a drop-down for each interviewer that enables you to select from all available guides. Note: Interview guides are created in Interview Guide Management.

  • Upload Guide - When selected, the Interview Guide column displays a plus icon that enables you to upload an interview guide. This allows you to include an interview guide that is not available in Interview Guide Management.

  • No Guide - Select this option to not include an interview guide for interviewers.

Add Interviewers

Interviewers are added to the Interviewers table by clicking the plus icon to the right of Add Interviewer(s). This opens the Add pop-up. The pop-up displays the interviewers that were added to the Applicant Interviewer(s) section on the General tab of the template. Click the plus icon to the left of each interviewer you would like to add. Then, click Done. The interviewers are added to the Interviewers table.

Note: Interviewers only display in the Add pop-up if they are defined in the Applicant Interviewer(s) section of the General tab for the requisition. Interviewers that are added to the Applicant Interviewer(s) section are not automatically added to the Interviewers table. Interviewers must be added manually using the Add Interviewer(s) feature.

Note: The same interviewer can be added to multiple Interview type status panels.

Interviewers Table

The Interviewers table displays the interviewers and the interview guide option for the interviewers.

The following information appears in the table:

Column Name Description
Remove

Click the Trash Can icon to the left of the interviewer's name either in the Interviewers table or in the Add pop-up. This removes the interviewer and the interview guide from the table.

When editing or copying a requisition, interviewers can be removed from the requisition even if they are already scheduled for an interview. The interview that is scheduled is not modified.

Note: When removing interviewers from the Add pop-up, click Done to complete the removal action.

Name This column displays the name of the interviewer.
Interview Guide

This column displays one of the following, depending on the option selected in the Interview Guide field:

  • Select drop-down - A Select drop-down displays if the Select Guide option is selected in the Interview Guide field. Select a guide from the drop-down. The guides that are available to select are created in Interview Guide Management. You can delete the guide by clicking the Trash Can icon to the left of the guide.
  • Attach Guide - This option displays if the Upload Guide option is selected in the Interview Guide field. Click the plus icon to upload a file. This opens the Upload Guide pop-up. In the Title field, enter the title that will display to interviewers, up to 250 characters. Click the Browse button to locate and select the file. Then, click Upload. This adds a link to the guide in the Interview Guide column. You can delete the guide by clicking the Trash Can icon to the left of the guide. The maximum file size is 1MB. The acceptable file types are .doc, .docx, .xls, .xlsx, .pdf, .txt, and .rtf.
  • No Guide - This text displays if the No Guide option is selected in the Interview Guide field.