Assign AccurateAce Background Check

The AccurateAce Background Check can be assigned from the Applicant Profile > Statuses tab. The applicant's status must be changed to the custom AccurateAce Background Check status in order for the background screening to be available to assign.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Applicants: Initiate Background Check This permission grants access to manage background checks from the Applicant Profile page. This applies to background checks that have been configured in the Integration Center. This permission cannot be constrained. Users who have this permission will have an Assign to Applicant link in the background check status type panel on the Applicant Profile page. Once the background check is assigned, the page will display "Assigned - [Date Assigned]." Recruiting
Applicants: View Background Check Status and Details Link This permission allows users to view the background check status and view a link to access the background check report, which can be found in the background check status type panel on the Applicant Profile page. This permission cannot be constrained. Recruiting
Applicants: View Background Check Status Allow user to view the background check status. The user cannot view the link to the detailed report. This permission cannot be constrained. Recruiting
Requisition: Manage Grants ability to access and manage all requisitions regardless of ownership (constraints permitting). This permission also grants read-only access to the Applicant Review tab when creating or editing a job requisition. This permission can be constrained by OU, User's OU, and Grade. Recruiting
Requisition: Owner

Enables owner to access requisitions and applicants for requisitions for which they are an owner. This permission also grants read-only access to video interviews that are completed by applicants via HireVue. For portals with Referral Suite enabled, this permission also enables requisition owners to edit the referral source on the Applicant Profile page. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. If the user is removed as an owner, the permission is revoked for the associated requisition. This permission cannot be manually assigned. Also, if a user has both the permission necessary to manage requisitions and be a requisition owner, the constraints of the Requisition: Manage permission overrule those of the Requisition: Owner permission. For requisition owners that do not also have permission to manage requisitions, only certain fields are editable when editing a requisition.

Recruiting
Requisition: Reviewer

Enables reviewer to access requisitions and applicants for requisitions for which they are a reviewer. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. Once a requisition is in a Closed or Cancelled status or if the user is removed as a reviewer, the permission is revoked for the associated requisition. This permission cannot be manually assigned.

Note: If an applicant reviewer is removed as a reviewer via the Applicant Profile page, the Requisition: Reviewer permission is revoked for the associated requisition. However, if the reviewer was also added as a reviewer via the General tab when creating, editing, or copying the requisition, the reviewer still appears on the In Review panel as a duplicate reviewer and retains access to the requisition and applicants from the Requisition: Reviewer permission. See Applicant Profile Page Overview for more information about duplicate reviewer instances.

Recruiting

Assign from Applicant Profile

To assign from the Applicant Profile page:

  1. Change the candidate's status to the applicable background check status on either the Manage Applicants page or the Applicant Profile page. This enables a background check to be assigned to a candidate on the Statuses tab of the Applicant Profile page.
  2. Navigate to the Applicant Profile > Statuses tab.
  3. Click the Assign to Applicant link in the background check status section. This opens the Select Screening Program Option pop-up.
  4. Select the AccurateAce Background Check provider from the Select Provider drop-down.
  5. Click Submit. This redirects the recruiter to the AccurateAce system where the appropriate screening package must be selected and assigned to the candidate. The recruiter has 30 minutes to complete this step before their AccurateAce session times out. Should a timeout occur, a background check will not be assigned to the candidate, and the recruiter will need to start the process again on the Applicant Profile page.
  6. 7. AccurateAce sends an email to the candidate to collect data for the remaining required fields.

If the screening request is successful and completed, the following information displays on the Applicant Profile page:

  • Assigned - This field displays the date that the background screening was assigned to the candidate.
  • Reference ID - This field displays the package name selected and assigned to the candidate in AccurateAce.
  • Status - This field displays the overall status of the order.
    • If the request is successful, this field displays "Acknowledged."
    • If the request is not successful, this field displays "Error."
    • Once the background check process is started, this field displays "In Progress."
    • Once the background check is finished, this field displays "Completed."

The results of the background check display in the status panel on the Applicant Profile > Statuses tab. You can also view the results from the associated column on the Manage Applicants page.