Create an Online Course - Overview

Using the Content Uploader, you can upload new online courses to the system and then use the Course Catalog and Course Console to configure the metadata for the course.

Help Documentation

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Use Case 1: Upload Online Courses

William is a content developer at ABC Corporation. He completed the development of ten different IT Security Policy courses and wants to upload them to the system. William opens the Content Uploader, then drags and drops the files he wants to upload into the upload box. He can track the upload progress and see if the courses were uploaded successfully. Once the files have been uploaded successfully, drafts are automatically created for each course in the Course Catalog.

Use Case 2: Edit and Publish Draft Courses

William sees that one of his courses was uploaded successfully to the system, and now he wants to edit and publish the course. He accesses the Course Catalog and opens the draft course. He previews the course and finds that it works as expected, so he edits the course metadata and publishes it. If needed, he can continue to edit other fields directly from the Course Catalog.

Permissions

The following permissions apply to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Assignment Tool - Standard and Dynamic - Recurrence

Grants ability to create Standard (one-time) and Dynamic (continuous) Learning Assignments to directly assign training to users. Also grants ability to enable/disable Recurrence when creating a Dynamic Learning Assignment. This permission can be constrained by OU, Provider, Training Item, Training Type, User, User Self and Subordinates, and User's OU. If this permission is constrained by Location, Provider, Training Type, or Training Item, then they can only assign training within the constraints. If this permission is constrained by OU, User, User Self and Subordinates, or User's OU, then they can only assign to and view assignments created by users within the constraints. This is an administrator permission.

Learning - Administration
Assignment Tool - Standard and Dynamic - Recurrence

Grants ability to create Standard (one-time) and Dynamic (continuous) Learning Assignments to directly assign training to users. Also grants ability to enable/disable Recurrence when creating a Dynamic Learning Assignment. This permission can be constrained by OU, Provider, Training Item, Training Type, User, User Self and Subordinates, and User's OU. If this permission is constrained by Location, Provider, Training Type, or Training Item, then they can only assign training within the constraints. If this permission is constrained by OU, User, User Self and Subordinates, or User's OU, then they can only assign to and view assignments created by users within the constraints. This is an administrator permission.

Learning - Administration
Course Catalog - Update

Grants ability to manage and edit training items listed in the Course Catalog and also grants access to the Course Console, where training can also be managed and edited. This permission also grants access to the Popular Requests and Highest Rated widgets on the Learning Admin Console (in conjunction with the Learning Admin Console - View permission). This permission also allows administrators to reversion online courses via the Course Console page. This permission also allows administrators to access an Edit Training option for training items included as objectives in Development plans.

This permission can be constrained by OU, User's OU, Training Type, Training Item, Provider, ILT Provider, User's ILT Provider, User, User Self and Subordinates, and User's LO Availability. This is an administrator permission.

Note: Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

Learning - Administration
Course Catalog - View

Grants access to view the learning objects in the course catalog and enables administrators to view the Course Console and the Popular Requests and Highest Rated widgets on the Learning Admin Console (in conjunction with the Learning Admin Console - View permission). This permission can be constrained by OU, User's OU, Training Type, Training Item, Provider, ILT Provider, User's ILT Provider, and User's LO Availability. This is an administrator permission.

Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

Learning - Administration
Online Class - Modify Grants ability to modify an online class without creating a new version of the online class. Learning - Administration
Online Class - Publish

Grants access to two pieces of functionality:

  • Publish button on the Course Console, allowing administrator to publish a draft online class
  • Upload section of the online class versioning workflow

As of November 10, 2017, this permission does NOT provide access to the Content Uploader page.

Learning - Administration
Online Class - Upload

Grants access to the Content Uploader where an administrator can upload zip packages to create draft online classes. In addition, this permission grants the ability to upload a new zip package as part of the online class versioning process. This permission does NOT grant the ability to publish online classes. Without the permission to publish online classes, administrators with the permission to upload online classes can only upload and save online classes, which then must be published by administrators with the relevant permission.

As of November 10, 2017, this is the only permission which provides access to the Content Uploader page.

Learning - Administration
Online Class Version - Publish

Grants ability to upload and publish new online class versions. This permission works in conjunction with the permission for uploading online classes. This permission can be constrained by OU, User's OU, Users, and Providers. This is an administrator permission.

As of November 10, 2017, this permission does NOT provide access to the Content Uploader page.

Learning - Administration
Content Uploader - Manage Uploads with Undefined Providers. Allows administrators to view and manage uploads with undefined providers on the Uploads History page. Learning - Administration
Upload History - View Grants ability to view the Upload History page. Learning - Administration