Content Uploader - Upload Files

The Content Uploader page allows administrators to easily upload and track online course files. The Content Uploader page allows administrators to upload multiple course files at one time, view upload statuses, and access the Upload History page. The following Content Uploader sections indicate the current status of the uploaded course files and allow the administrator to take action on the files:

  • Upload Files
  • Processing
  • Needs Provider
  • Draft Ready

Note: If no files meet the criteria for the Processing, Needs Provider, or Draft Ready sections, the section does not display on the page.

To access the Content Uploader, go to Admin > Tools > Learning and click the Content Uploader link.

Note: Content Publisher functionality is only available after it has been activated in your portal. To access Content Activation Preferences, go to Admin > Tools > Learning > Learning Preferences and click the Feature Activation Preferences link.

Options

The Options drop-down menu in the upper-right corner of the Content Uploader page allows you to both refresh the page and view the Content Uploader's upload history:

  • Upload History - Click this link to navigate to the Upload History page. For more information about Upload History, See Online Course - Upload History.
  • Refresh- Click this link to refresh the page and view updated upload statuses.

Upload Files

To upload a new set of course files:

  1. Drag and drop your zipped SCORM or AICC course files into the Upload Files box, or click the Add Files button and select the zipped course files from your computer. Note: Courses must be zipped into a single zip file. Any zip file must contain only one standard (AICC or SCORM or xAPI). You can upload up to 750 MB per file.
  2. After the course files have been added, they will begin uploading. A progress bar below the files displays the ongoing upload progress for the files. Each set of files displays the following information:
    • File Name
    • File Type
    • Status (i.e. Uploading, Critical Error)
  3. If there are problems with the upload, the status changes to Critical Error, and you can click the View Error Report button to view the reasons for the upload errors and address any issues. Once the files successfully finish uploading, they are transferred to the Processing section. Continue managing the upload from the Processing section.

If needed, you can delete a set of course files from the Upload Files section by clicking the Delete upload button.

Processing

Uploaded files move to the Processing section while the system checks the files for errors.

When a set of course files is transferred to the Processing section, click the Provider drop-down menu and select the provider for the course. After a Provider has been selected, the set of course files moves to the Draft Ready section once processing is completed.

If needed, you can delete a set of course files from the Processing section by clicking the Delete upload button.

Needs Provider

If the course provider still needs to be selected for the course files after they finish processing, the files appear in the Needs Provider section. To select a provider for a course:

  1. Click the Select Provider button. A flyout opens.
  2. The system's providers appear in the paginated flyout, with up to twenty providers per page. To search for a specific provider, the administrator can either enter the provider's name into the Provider Name search bar and clicking the Search button, or they can page through the list of providers to find the correct provider. Select a provider and then click the Done button to close the flyout and add the provider to the course.

Once a provider is selected, the course files automatically move to the Draft Ready section, and a draft is created automatically in the Course Catalog.

Draft Ready

Once a set of course files moves to the Draft Ready section, its status changes to Uploaded Successfully, and it is available in the Course Catalog as a draft.

Using the Course Catalog, you can configure the metadata for the new online course and also preview the Training Details page for the course. Click the View Catalog button to be redirected to the Course Catalog search page, where you can configure the metadata for the course, such as the title, keywords, approval workflows, pricing, and more. When you access the Course Catalog from the Content Uploader page, the Course Catalog is pre-filtered to display only online courses in a Draft status. See Course Catalog Search - New.

If needed, you can archive items in the Draft Ready section by clicking the Archive Completed Items button. Archived courses are then only accessible either via the Upload History page or as draft courses in Course Catalog. You can also delete uploaded files from the Content Uploader by clicking the Delete upload button.