Reopen Closed/Cancelled Requisitions

Prior to this enhancement, recruiters were unable to take action on a requisition they closed by mistake.

With this enhancement, on the Manage Requisitions page, recruiters with the Requisition: Reopen permission can reopen a closed or cancelled requisition to make changes.

To access the Manage Requisitions page, go to Recruit > Manage Requisition.

To reopen a requisitions, in the Action drop-down, select Reopen. This option is only visible if the requisition is closed or cancelled.

Once reopened, the status on the Managed Requisition page changes to Open and this change is displayed in the Requisition History. See Requisition History Pop-up.

Considerations

  • Once reopened a requisition does not go through any approval workflow.
  • If a requisition is edited, it will go through approval workflows.
  • The Days Open field doesn’t consider the number of days a requisition was in closed or canceled status. For example, if requisition was open for five days, then closed on 6th day and then again reopened on the 10th day, Days Open will still show 10 days in the User Interfact (UI) and in Reporting.
  • If a requisition goes to Cancelled status from Pending for Approval status and is subsequently Reopened status from the Manage Requisition page, it will move to Open status, skipping the Approval workflow. This workflow is targeted to be addressed in a later release.

Implementation

This functionality is automatically enabled for all organizations using the Recruiting module.

Permissions

The following new permission applies to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Requisition: Reopen Grants ability to reopen closed or cancelled requisitions and make changes. This permission can be constrained by OU, User's OU, and Grade. Recruiting

The following existing permissions apply to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Requisition: Manage Grants ability to access and manage all requisitions regardless of ownership (constraints permitting). This permission also grants read-only access to the Applicant Review tab when creating or editing a job requisition. This permission can be constrained by OU, User's OU, and Grade. Recruiting
Requisition: Owner

Enables owner to access requisitions and applicants for requisitions for which they are an owner. This permission also grants read-only access to video interviews that are completed by applicants via HireVue. For portals with Referral Suite enabled, this permission also enables requisition owners to edit the referral source on the Applicant Profile page. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. If the user is removed as an owner, the permission is revoked for the associated requisition. This permission cannot be manually assigned. Also, if a user has both the permission necessary to manage requisitions and be a requisition owner, the constraints of the Requisition: Manage permission overrule those of the Requisition: Owner permission. For requisition owners that do not also have permission to manage requisitions, only certain fields are editable when editing a requisition.

Recruiting
Requisition: Reviewer

Enables reviewer to access requisitions and applicants for requisitions for which they are a reviewer. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. Once a requisition is in a Closed or Cancelled status or if the user is removed as a reviewer, the permission is revoked for the associated requisition. This permission cannot be manually assigned.

Note: If an applicant reviewer is removed as a reviewer via the Applicant Profile page, the Requisition: Reviewer permission is revoked for the associated requisition. However, if the reviewer was also added as a reviewer via the General tab when creating, editing, or copying the requisition, the reviewer still appears on the In Review panel as a duplicate reviewer and retains access to the requisition and applicants from the Requisition: Reviewer permission. See Applicant Profile Page Overview for more information about duplicate reviewer instances.

Recruiting
Requisition: Interviewer

Grants ability to access and view past and future interviews and record interviewee recommendations. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. Once a user is scheduled as an interviewer for an applicant, the user will always have permission to view the interview details on the Interview Manager page. Users with this permission can do the following:

  • Access the Interview Manager page.
  • View the resume and cover letter for applicants for whom they are an interviewer.
  • View the applicant profile for applicants for whom they are an interviewer.
  • View the interview guide for the requisition for which they are listed as an interviewer.
  • Recommend that an applicant be advanced or not advanced.
Recruiting

Note: Requisition owners who do not have the permission necessary to manage requisitions can only manage a job requisition for which they are an owner. The permission to review or approve a job requisition grants users view access to the requisition. Note: The requisition displays on the owner's My Jobs tab on the Manage Job Requisitions page. Owners do not have permission to create new job requisitions.