Exemption - Request

Exemption from a training item can be requested by the user from either the Training Details page or the Curriculum Player.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Launch Curriculum Player Grants users the ability to launch a curriculum in the curriculum player view if the curriculum player option is enabled for the particular curriculum. This is an end user permission. Learning - Administration
Request Exemption from Training Grants ability to request Exemption from completing an assigned learning object, via the "Request Exemption" link on the top right corner of the Training details page for any transcript item. The request is sent to the persons allowed to approve Exemption requests of the submitting user. This permission cannot be constrained. This is an end user permission. Learning

To request training exemption from the transcript, click the Options drop-down next to the training on the transcript page and click the Request Exemption option. Then, follow these steps:

  1. The Exemption Request pop-up opens. Select a reason for the exemption in the Indicate Reason field and enter comments in the Comments box (character limit of 100). Note: Other is available by default in the Indicate Reason field. Additional reasons are available if configured for the portal. Only one exemption request can be made at a time for a learning object.

    1. Click Submit. The Request Exemption link on the Training Details page changes to Exemption Request Pending and cannot be clicked. The Approval History section records the exemption request.
    2. Click Cancel to cancel the Exemption Request action.

To request exemption via the Training Details page from curriculum that is not yet activated:

  1. Click the Request Exemption link in the upper-right corner to request exemption from an entire curriculum. Or, click the Request Exemption link under the Options column to request exemption from an LO within a curriculum.

  2. The Exemption Request pop-up opens. Select a reason for the exemption in the Indicate Reason field and enter comments in the Comments box (character limit of 100). Note: Other is available by default in the Indicate Reason drop-down. Additional reasons are available if configured for the portal. Only one exemption request can be made at a time for a learning object.

    1. Click Submit. If requesting exemption for an entire curriculum, clicking Submit changes the Request Exemption link in the upper-right corner of the Training Details page to Exemption Request Pending and cannot be clicked. If requesting exemption from an LO within a curriculum, clicking Submit changes the value in the Options column on the Training Details page to Exemption Request Pending and cannot be clicked. The Approval History section records the exemption request. Note: If an LO has a Launch value in the Options column prior to submitting the request, the value in the Options column remains unchanged. You can verify that your exemption request was submitted by opening the View Details page and seeing that the Exemption Request Pending link is grayed out.
    2. Click Cancel to cancel the Exemption Request action.

To request exemption from a curriculum item that has been activated:

  1. Click the View Details icon in the Details column on the Training Details page.
  2. The View Details page opens. The Request Exemption link displays in the upper-right corner.

  3. Click the Request Exemption link.
  4. The Exemption Request pop-up opens. You must select a reason for the exemption in the Indicate Reason field and enter comments in the Comments box (character limit of 100). Note: Other is available by default in the Indicate Reason drop-down. Additional reasons are available if configured for the portal. Only one exemption request can be made at a time for a learning object.
    1. Click Submit. The Request Exemption link on the Training Details page changes to Requested Exemption and cannot be clicked. The Approval History section records the exemption request.
    2. Click Cancel to cancel the Exemption Request action.

Transcript Status for Exempted Learning Objects

If your exemption request is granted, the LO's status changes to Exempt on your transcript. If the LO is configured to allow users to request it more than once and you select the Request Again link, the LO with the Exempt status displays in the Assignment History section of the Training Details page.

To see actions available for Exempt LOs and other statuses: See Transcript (Universal Profile) - Status and Options.

Considerations for Events and Sessions

  • If you are exempted from an event, the status of the LO on your transcript changes to Exempt. The event's status does not affect the session's status; you must be exempted from a session separately.
  • If you are already exempted from an event and are subsequently exempted from a session, the exemption does not change the event's status.
  • If you complete a session within an event that has an Exempt status, the status remains Exempt and does not change to Completed.
  • When a user registers for an event that is not associated with a session, then only the event is displayed in the Completed (if exempted) and Removed tabs of the user's transcript.
  • When a user registers for an event that is associated with a session, only the session is displayed in the Completed (if exempted) and Removed tabs of the user's transcript.

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