Group Processing Times

Depending on how the group criteria are configured, the group process immediately or through a nightly process. When a group is processed, the system determines which users should be in the group. Note: When creating an assignment via the Learning Assignment Tool setting the learning assignment availability to a group, ensure that AT LEAST ten minutes have passed since modifying the group criteria before creating the learning assignment for the group. This ensures the training will be assigned to the correct users.

To create a group from the Organizational Unit page, go to Admin > Tools > Core Functions > Organizational Units. Click the Manage Organizational Unit Hierarchy link. From the Select Organizational Unit drop-down list, select Group. Then, click the Add Group link. See Group - Create/Edit.

The group type is determined by which types of criteria are added to the Group Criteria section. The following types of groups may be created:

Static Groups

Groups that contain a static list of users are processed in real time upon saving the group. Each time a user is added to a static group, the group will process immediately and the newly added user will appear in the group.

Dynamic Groups

Groups that have one or more criteria defined are considered dynamic groups and process through the nightly group process. Note: The actual time at which the group is processed is dependent upon the configuration of a backend setting. Dynamic group processing times are implemented using UTC (Coordinated Universal Time), which does not observe daylight savings time. This should be considered when determining the best time for dynamic groups to process.

Combination Group (Contains Static Users and Dynamic Criteria)

Groups that have a combination of static users and one or more criteria are considered a dynamic group and will process through the nightly group process. Any users added to this type of group will not be processed until the nightly group process. Note: The actual time at which the group is processed is dependent upon the configuration of a backend setting. Dynamic group processing times are implemented using UTC (Coordinated Universal Time), which does not observe daylight savings time. This should be considered when determining the best time for dynamic groups to process.

Self-Registration Group

Groups that contain users from self-registration process immediately, allowing users to access training and other resources on the same day.

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