Depending on how the group criteria are configured, the group processes immediately or through a nightly process. When a group is processed, the system determines which users meet the criteria, and those users are added to the group. Note: When creating an assignment via the Learning Assignment Tool and setting the learning assignment availability to a group, ensure that AT LEAST ten minutes have passed since modifying the group criteria before creating the learning assignment for the group. This ensures the training is assigned to the correct users.
The group type is determined by which types of criteria are added to the Group Criteria section, and this determines when the group is processed.
To create a group from the Organizational Unit page, go to . From the Select Organizational Unit drop-down list, select Group. Then, select the Add Group link. See Group - Create/Edit.
Permissions
| PERMISSION NAME | PERMISSION DESCRIPTION | CATEGORY |
| OU Group - Update | Grants access to edit existing custom groups of users. This permission can be constrained by OU, User's OU, and Provider. This is an administrator permission. | Core Administration |
| OU Group - View | Grants access to view existing custom groups. This permission can be constrained by OU. This is an administrator permission. | Core Administration |
| OU Hierarchy - Manage | Grants ability to create and update/edit organizational units. This permission grants access to all OU types, both standard and custom. This permission can be constrained by OU and User's OU. This is an administrator permission. | Core Administration |
Static Groups
Groups that contain a static list of users are processed in real time upon saving the group. Each time a user is added to a static group, the group processes immediately and the newly added user appears in the group.
Dynamic Groups
Groups that have one or more criteria are considered dynamic groups and process through the nightly group process. Note: The actual time at which the group is processed is dependent upon the configuration of a backend setting. Dynamic group processing times are implemented using UTC (Coordinated Universal Time), which does not observe daylight savings time. This should be considered when determining the best time for dynamic groups to process.
Combination Group (Contains Static Users and Dynamic Criteria)
Groups that have a combination of static users and one or more criteria are considered a dynamic group and process through the nightly group process. Any users added to this type of group are not processed until the nightly group process. Note: The actual time at which the group is processed is dependent upon the configuration of a backend setting. Dynamic group processing times are implemented using UTC (Coordinated Universal Time), which does not observe daylight savings time. This should be considered when determining the best time for dynamic groups to process.
Self-Registration Group
Groups that contain users from self-registration process immediately, allowing users to access training and other resources on the same day.