User Preferences - User Types

User types enable organizations to designate different types of workers within their organization. All user types are pre-defined with default names and categories so that specific functionality can be associated with user types within the system. Additional user types cannot be created. Although the system uses pre-defined user types, administrators can configure the user type names to match their organization's terminology.

The availability of this section is controlled by a backend setting. In addition, the User Types section is only available to administrators who have permission to manage user types and subtypes within User Preferences.

To access the User Preferences page, go to Admin > Tools > Core Functions > Core Preferences > User Preferences. Select the arrow to the right of a section name to expand the section.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
User Preferences - Core Information: View Grants ability to view the User Preferences administrator page. This permission does not allow administrators to modify the preferences. This permission cannot be constrained. This is an administrator permission. Core Administration
User Preferences - User Types and Subtypes: Manage Grants ability to manage User Types and Subtypes on the User Preferences administrator page. Administrators must also have the User Preferences - Core Information: View permission to access the User Preferences page. This permission cannot be constrained. This is an administrator permission. Core Administration

Default User Types

The following default user types are available:

  • Employee
  • Temporary
  • Intern
  • Contractor
  • Consumer
  • External User
  • Unspecified

User Type Table

The following information is displayed for each user type:

  • User Type - User types are sorted alphabetically. If the type name has been modified, then the modified type name is displayed in this column. This is the type name that is displayed on the User Record.
  • User Type Category - This displays the system-defined category that cannot be modified.
  • Active - When a user type is active, it can be selected when creating or editing a user. If a user type is deactivated, the user type continues to be associated with the user. However, inactive user types cannot be selected when creating or editing a user.

The following option may be available from the Options drop-down menu: