User Preferences - User Statuses

User statuses enable organizations to track an employee through different employment life-cycle statuses. All user statuses are pre-defined with default names and categories so that specific functionality can be associated with user statuses within the system. Additional user statuses cannot be created. Although the system uses pre-defined user statuses, administrators can configure the user status names to match their organization's terminology.

User statuses can only be selected for a user when their user type is set to Employee, Temporary, Intern, or Contractor.

The availability of this section is controlled by a backend setting. In addition, the User Statuses section is only available to administrators who have permission to manage user statuses within User Preferences.

To access the User Preferences page, go to Admin > Tools > Core Functions > Core Preferences > User Preferences. Select the arrow to the right of a section name to expand the section.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
User Preferences - Core Information: View Grants ability to view the User Preferences administrator page. This permission does not allow administrators to modify the preferences. This permission cannot be constrained. This is an administrator permission. Core Administration
User Preferences - User Statuses: Manage Grants ability to manage User Statuses on the User Preferences administrator page. Administrators must also have the User Preferences - Core Information: View permission to access the User Preferences page. This permission cannot be constrained. This is an administrator permission. Core Administration

Default User Statuses

The following default user statuses are available:

  • Onboarding
  • Working
  • On Leave
  • Terminated

User Status Table

The following information is displayed for each user status:

  • User Status - User statuses are sorted alphabetically. If the status name has been modified, then the modified status name is displayed in this column. This is the status name that is displayed on the User Record.
  • User Status Category - This displays the system-defined category that cannot be modified.
  • Active - When a user status is active, it can be selected when creating or editing a user. If a user status is deactivated, the user status continues to be associated with the user. However, inactive user statuses cannot be selected when creating or editing a user.

The following option may be available from the Options drop-down menu: