User Preferences - User Status - Edit

User statuses enable organizations to track an employee through different employment life-cycle statuses. All user statuses are pre-defined with default names and categories so that specific functionality can be associated with user statuses within the system. Additional user statuses cannot be created. Although the system uses pre-defined user statuses, administrators can configure the user status names to match their organization's terminology.

To access the User Preferences page, go to Admin > Tools > Core Functions > Core Preferences > User Preferences.

  • To edit a user status, select Edit from the Options drop-down menu.
PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
User Preferences - Core Information: View Grants ability to view the User Preferences administrator page. This permission does not allow administrators to modify the preferences. This permission cannot be constrained. This is an administrator permission. Core Administration
User Preferences - User Statuses: Manage Grants ability to manage User Statuses on the User Preferences administrator page. Administrators must also have the User Preferences - Core Information: View permission to access the User Preferences page. This permission cannot be constrained. This is an administrator permission. Core Administration

Enter the following information for the user status:

  • User Status - Enter the user status name, up to 100 characters. This should clearly describe the employment life-cycle status associated with the user status. This is required. If multiple languages are enabled for your portal, select the Translate icon to translate the field into other available languages.
  • Status Category - This displays the system-defined category for the user status. This value cannot be modified.
  • Active - When a user status is active, it can be selected when creating or editing a user. If a user status is deactivated, the user status continues to be associated with the user. However, inactive user statuses cannot be selected when creating or editing a user.

Save or Cancel

Click Save to save the user status and return to the User Preferences page. Or, click Cancel to discard any unsaved changes.