Interview Management Preferences (by Division)

Interview Management Preferences (by Division) enables administrators to configure Interview Management settings for each Division Organizational Unit (OU). Administrators can manage the settings for interview events and guidelines, as well as Outlook integration. Administrators can also manage the visibility of interviewer comments.

Note: Configuring Interview Management Preferences settings is a required step for implementation of the Interview Management functionality.

Note: You can also set preferences for all Division OUs by setting them at the top level Division OU. However, setting preferences for each Division OU can be helpful because you can create interview locations that are specific to each Division OU.

To access Interview Management Preferences, go to Admin > Tools > Recruit > Interview Management.

Interview Scheduling Tools

The following interview scheduling options are available in the upper portion of the Interview Management Preferences page:

  • Enable scheduling previews using Outlook Scheduler - Select this option to enable the Preview in Outlook link to display on the Interview Scheduling page. This option is unchecked by default.
  • Enable Outlook notifications - Select this option to enable an Outlook notification to be sent to interviewers for interviews. The notification is automatically sent when interviews are scheduled and is only available when using Interview Scheduler. This option can be used as an alternative to scheduling interviews in Outlook. This option is unchecked by default.
  • Enable 'Video Interview' as available interview type - Select this option to enable Video as an option when defining the interview type. If this option is not selected, Live Video and On Demand Video interviews are not available as an interview type. Note: This option is only available if the HireVue integration is enabled. To enable this integration, access the Edge Marketplace. If the functionality is not enabled, then the Enable 'Video Interview' option is hidden on the Interview Management Preferences page.

Interview Locations

Interview locations are the physical locations where an interview is held. You can add and remove locations from this panel. For portals with multiple languages enabled, you can also translate the location name. There are no default interview locations configured.

Note: Locations are defined in Manage Organizational Unit Hierarchy. New Location OUs cannot be created using the Add Interview Location link. Location OUs can only be created in Manage Organizational Unit Hierarchy.

Add Interview Location

To add an interview location:

  1. Click the Add Interview Location link. This opens the Select Location pop-up.

  1. Select one of the available Location OUs. This closes the pop-up and adds the location to the Interview Locations table.

Interview Locations Table

The following information appears for each location:

Column Name Description
Location This column displays the title of the location. This column also defines the default sort order alphabetically by location. This column is sortable.
Options

The following options are available in the Options column:

  • Remove - Click the Trash Can icon to delete the location. This opens a confirmation pop-up. Click Yes to delete the location. Or, click No to keep the location. Once a location is removed, the location is no longer available to select when configuring interviews.
  • Edit - Click the Edit icon to open the Edit Interview Location pop-up. The following options are available in the Edit Interview Location pop-up:
    • Language Drop-Down - This field displays for portals with multiple languages enabled. Select the language from the drop-down. The language selected corresponds to the applicant's language when viewing the interview details from the career site or Career Center.
    • Location Name - Enter the location name, up to 50 characters.
    • Location Address - Enter the address of the location. There is no character limit for this field.

For portals with multiple languages enabled, applicants can view the translated location when viewing the interview information from the career site or Career Center.

Overwrite Settings

Choose whether to overwrite custom settings for child division OUs. If you choose to overwrite custom settings for child division OUs, the selected settings are applied to both new and existing child OUs. Any previously customized child OUs are updated with the selected settings.

If this option is unselected, then only the child OUs that do not have customized settings will be updated, as well as any OUs that are added in the future.

A child OU that has not been customized always inherits from the parent, regardless of whether this option is selected.

An OU is considered customized if its preferences or settings have been changed.

Once all preferences are configured, click Submit to save the settings. Or, click Cancel to cancel the changes.

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