Hiring Dashboard - Applicants Widget

The Applicants widget displays applicant submission and status data as an aggregate for all of your active requisitions. You can also create a Requisition Details Report from this widget, provided that you have permission to run the report.

To access the Hiring Dashboard, go to Recruit > Hiring Dashboard.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Hiring Dashboard: Manage

Grants the ability to access the Hiring Dashboard. Access to the Hiring Dashboard is dynamically assigned when the user is a Requisition Owner or Applicant Reviewer (including Hiring Manager).

This permission is only assigned to the Hiring Manager/Applicant Reviewer when there is a qualified candidate for the requisition. A qualified candidate is any candidate that is past the New Submission stage. Until that point, the Hiring Dashboard will not be visible to recruiters who are dynamically assigned this permission who do not already have access to the Hiring Dashboard through another requisition.

 Recruiting
Hiring Dashboard: View Other Dashboards Grants the ability to view other users' dashboards. While viewing another user's dashboard, no actions can be taken on behalf of the dashboard owner. User also needs access to their own Hiring Dashboard before accessing other dashboards using this permission. This permission can be constrained by OU, User's OU, User, and User's Subordinates. Recruiting
Requisition Details Report Grants access to the Requisition Details report, which displays details of requisitions in the portal. This permission cannot be constrained. Reports - Recruiting
Requisition: Manage Grants ability to access and manage all requisitions regardless of ownership (constraints permitting). This permission also grants read-only access to the Applicant Review tab when creating or editing a job requisition. This permission can be constrained by OU, User's OU, and Grade. Recruiting
Requisition: Owner

Enables owner to access requisitions and applicants for requisitions for which they are an owner. This permission also grants read-only access to video interviews that are completed by applicants via HireVue. For portals with Referral Suite enabled, this permission also enables requisition owners to edit the referral source on the Applicant Profile page. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. If the user is removed as an owner, the permission is revoked for the associated requisition. This permission cannot be manually assigned. Also, if a user has both the permission necessary to manage requisitions and be a requisition owner, the constraints of the Requisition: Manage permission overrule those of the Requisition: Owner permission. For requisition owners that do not also have permission to manage requisitions, only certain fields are editable when editing a requisition.

Recruiting

The Active Applicants ring chart displays the total applicant count for the requisitions for which you are part of the hiring team. Each color bar in the chart represents a different applicant status category as represented in the Requisitions widget. The size of the ring segment is dependent upon the number of applicants in the status in relation to the total number of active applicants. Hover over a segment to view the number of applicants in the status.

For users with permission to manage requisitions or for requisition owners, click the linked number of active applicants to open the Manage Requisitions page. All status filters except Closed or Hired are automatically selected.

Applicant Statuses

The status breakdown for the Active Applicants ring chart displays to the right of the chart. The list shows each applicant status that has been defined for the requisition and provides the total number of applicants in each status.

Hiring Manager/Applicant Reviewer Shortlisting

For portals with the shortlisting functionality (for hiring managers and applicant reviewers) enabled, the number of applicants in the Review status type reflects the number of applicants that each hiring manager or reviewer has to review for that status type. Once an applicant has been reviewed, the applicant is no longer included in the review number.

To enable this functionality, contact Global Customer Support.

Learn more about Request Candidate Feedback on the following Online Help topics:

This option only displays for users with permission to create Requisition Details Reports. Click Requisition Details Report to open the report page and create the report.

For information about creating this report, see the Requisition Details Report topic in Online Help.

This section displays the number of new submissions, which is the total number of applicants that are in a New Submission status for the requisitions for which you are part of the hiring team.

For users with permission to manage requisitions or for requisition owners, click the linked number of new submissions to open a filtered view of Manage Candidates.

  1. Peter is a Recruiter and is an avid user of the Hiring Dashboard. He is in charge of screening new submissions.
  2. Peter needs to quickly view all the new submissions that have come in for all his requisitions from the Hiring Dashboard.
  3. Peter clicks the New Submissions tile on his Hiring Dashboard and is taken to a filtered view of Manage Candidates that shows all candidates in a New Submissions status.
  4. Peter is able to quickly review the new submissions across all of the requisitions.

The Applicants Over Time chart shows the following:

  • Applicant count over a 9-month period, from the last eight months up to today's date for requisitions for which you are one or more of the following roles:
    • Hiring Manager
    • Requisition Owner
    • Requisition Reviewer
  • For applicant reviewers, the chart only shows the applicant count for requisitions for which you are an applicant reviewer.

The X axis shows the months up to the current month. The Y axis shows the number of applicants. The data in the chart updates each time the page is refreshed.

The applicants that are counted in the chart are applicants that have moved from a New Submission into the applicant status in a given month. Applicants from requisitions that are in a Closed or Hired status are counted in the chart.

Note: The constraints on the permission to manage requisitions are considered in the applicant count. If the permission constrains users to only viewing certain applicants for a requisition, then the Applicants Over Time chart will only include those applicants.

Note: When viewing another user's dashboard, the applicant data that displays in the Applicants Over Time chart is based on the user's permissions and constraints and is not based on your permissions and constraints. You are able to see the applicant data that the user can see.

Frequently Asked Questions

If there are no active applicants, then the Active Applicants ring chart and list of statuses does not display. Instead, "0 Active Applicants" displays as a link. Clicking the link opens the Manage Requisitions page.

If there are no New Submissions, then "0 New Submissions" displays as a link. Clicking the link opens the Manage Requisitions page.

Yes. In either case, the Requisition Details Report link still displays and is clickable.