Additional Criteria Options

Once a resume/CV field or attachment is selected on the Advanced Search tab, additional options are available to refine the search criteria. The options that are available are dependent upon the type of field selected for the search criteria.

To access the Advanced Search tab on the Candidate Search page, go to Recruit > Candidate Search Query, then click the Advanced Search tab.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Recruiting: Search Candidates Grants ability to access Candidate Search page for recruiting, which enables searching for internal candidates and external candidates who have applied for open positions. This permission also enables the Invite to Apply action item to appear in the Actions drop-down on the Search Candidates - Search Results page. This permission can be constrained by OU and User's OU. Recruiting Administration

Checkbox Field

The following criteria options are available for checkbox field types:

  • Is - This option is the only value for checkbox fields and is selected by default. This option applies to the Checked criteria field selection to indicate that the checkbox is checked or unchecked.
  • Checked - Select one of the following options:
    • Checked - This option is selected by default. When selected, candidates only appear in the search results if they check the box.
    • Unchecked - When selected, candidates only appear in the search results if the candidate does not check the box.
  • Boolean Operators - Select one of the following operators:
    • Required - This option indicates that a candidate will only appear in the search results if they check the box.
    • Optional - This option indicates that a candidate may or may not appear in the search results if they check the box.
    • Exclude - This option indicates that a candidate will not appear in the search results if they check the box.

Date Field - On/Before/After

The following criteria options are available for date field types that apply to on, before, or after dates:

  • Equality Operators - Select one of the following operators:
    • Is - When selected, the search results include internal and external users that entered the selected date.
    • On OR after - When selected, the search results include internal and external users that entered the date value on or after the Start Date.
    • On OR before - When selected, the search results include internal and external users that entered the date value on or before the End Date.
    • Between - When selected, the search results include internal and external users that entered a date that is on or between the selected dates.
  • Date - Define a date from the calendar. This is a required field.
  • Boolean Operators - Select one of the following operators:
    • Required - This option indicates that a candidate will only appear in the search results if they match the selections in the equality operator and date fields.
    • Optional - This option indicates that a candidate may or may not appear in the search results if they match the selections in the equality operator and date fields.
    • Exclude - This option indicates that a candidate will not appear in the search results if they match the selections in the equality operator and date fields.

Date Field - Start/End/Between

The following criteria options are available for date field types that apply to start and/or end dates:

  • Equality Operators - Select one of the following operators:
    • Starts on OR after - When selected, the search results include internal and external users that entered a date value on or after the Start Date.
    • Ends on OR before - When selected, the search results include internal and external users that entered a date value on or after the End Date.
    • Starts OR ends between - When selected, the search results include internal and external users that entered a date range that intersects with the dates selected in the search query.

      • Example:Closed A candidate entered 1 Jan 2015 to 1 June 2015 and the recruiter enters 1 May 2015 to 1 July 2015, the candidate is included in the search results because part of the date range the candidate entered intersects with part of the date range that the recruiter entered.

    • Starts AND ends between - When selected, the search results include internal and external users that entered a date range that is completely contained by the dates selected in the search query.

      • Example:Closed For example, if a candidate entered 1 May 2015 to 1 June 2015 and the search user enters 1 May 2015 to 1 July 2015, the candidate is included in search results because the entire date range the candidate entered is contained by the date range the search user entered.

  • Date - Select a date or date range, depending on the selection made in the equality operator field. This is a required field.
  • Boolean Operators - Select one of the following operators:
    • Required - This option indicates that a candidate will only appear in the search results if they match the selections in the equality operator and date fields.
    • Optional - This option indicates that a candidate may or may not appear in the search results if they match the selections in the equality operator and date fields.
    • Exclude - This option indicates that a candidate will not appear in the search results if they match the selections in the equality operator and date fields.

Drop-Down Field

The following criteria options are available for drop-down fields:

  • Matching - The following matching options are available:
    • Match All - Select this option to find candidates who match all of the selections in the Select Options field.
    • Match Any - Select this option to find candidates who match any of the selections in the Select Options field.
  • Select Options - This drop-down displays the available for the field that are configured when defining attributes for a resume section. The options appear in alphabetical order. Select one or more individual options or check the Select All box.
  • Boolean Operators - Select one of the following operators:
    • Required - This option indicates that a candidate will only appear in the search results if they have the selected options in their resume/CV.
    • Optional - This option indicates that a candidate may or may not appear in the search results if they have the selected options in their resume/CV.
    • Exclude - This option indicates that a candidate will not appear in the search results if they have the selected options in their resume/CV.

Numeric Field

The following criteria options are available for numeric field types:

  • Equality Operators - Select one of the following operators:
    • Is
    • Less Than
    • Greater Than
    • Less Than or Equal
    • Greater Than or Equal
  • Numeric Text Field - Enter the value based on the operator selected. This field accepts up to five digits with up to two decimal places (inclusive). This means that if two decimal places are included in the number, then only three digits can be present to the left of the decimal place. This is based on existing functionality throughout the Recruiting module. This is a required field.
  • Boolean Operators - Select one of the following operators:
    • Required - This option indicates that a candidate will only appear in the search results if they match the numeric entry in the text field.
    • Optional - This option indicates that a candidate may or may not appear in the search results if they match the numeric entry in the text field.
    • Exclude - This option indicates that a candidate will not appear in the search results if they match the numeric entry in the text field.

Short Text/Scrollable Text/OU Selector Fields

The following criteria options are available for short text fields and scrollable text fields in which candidates have entered a response into a text box and which allow recruiters to search for key words from the candidate's text responses:

  •  Equality Operators - Select one of the following equality operators:
    • Exact - When selected, the search results only include candidates that exactly match the search term entered. If multiple search terms are entered, then the search matches the terms as a phrase (equivalent to using quotation marks "" in Quick Search).
    • Starts With - When selected, the search results include candidates that match any partial search term entered by the candidate in the text box.
  • Text Field - Enter full or partial search terms in the search field. At least one search term must be entered. Each search term must be at least two characters. If multiple terms are entered with a space between each term, then the terms are searched as a phrase. The search does not require that all words of the candidate's entry in the text field on the application be included in the text field on the Advanced Search tab. For example, if "Product" is entered by the recruiter in the search field, then the system matches terms on the application such as Product Manager and Product Marketing Manager.
  • Boolean Operators - Select one of the following operators:
    • Required - This option indicates that a candidate will only appear in the search results if they match the entry in the text field.
    • Optional - This option indicates that a candidate may or may not appear in the search results if they match the entry in the text field.
    • Exclude - This option indicates that a candidate will not appear in the search results if they match the entry in the text field.

Attributes

The following criteria options are available for attributes (i.e., educational degrees, certifications, languages, etc.):

  • Matching - The following matching options are available:
    • Match All - Select this option to find candidates who match all of the attributes selected in the Select Options field.
    • Match Any - Select this option to find candidates who match any of the attributes selected in the Select Options field.
  • Select Options - This drop-down displays the active attribute options available for the field that are configured when defining attributes for a resume section. The options appear in alphabetical order. Select one or more individual options or check the Select All box.
  • Boolean Operators - Select one of the following operators:
    • Required - This option indicates that a candidate will only appear in the search results if they have the selected attribute options in their resume/CV.
    • Optional - This option indicates that a candidate may or may not appear in the search results if they have the selected attribute options in their resume/CV.
    • Exclude - This option indicates that a candidate will not appear in the search results if they have the selected attribute options in their resume/CV.

Search Tips

  • Unmapped resume section values can still be searchable. The user may find a discrepancy looking at resume section values for an applicant on Applicant Profile > Resume/CV page, which shows only mapped resume fields.
  • Date formats that are stored in the system are not always the same as the formats presented to the user in the UI. If a user searches by “12/29/2014” from quick search, they may not return any results, since the field stored in the database is 2014/12/29. Advanced Search should be used when searching for dates because it handles these scenarios and searches against all date formats.
  • Using the “Match All” operator in Advanced Search (for a multi-select drop-down control) along with the “Optional” priority operator is treated the same as all selected attributes values being “Required” within a search result.
  • Using the “Exact” operator in Advanced Search returns results even if the entered word is part of a phrase with a searched field. For example, a search for EXACT Role = ‘Manager’ would return a result for a resume having Role = ‘QA Manager.’