Batch Process Page

The Batch Process page allows recruiters to process actions for each group on the page. The page is separated into the following tabs, depending on the number of groups selected in the Number of Selection Buttons drop-down on the Manage Applicants page:

Group 1 ([number of applicants in group 1])
Group 2 ([number of applicants in group 2])
Group 3 ([number of applicants in group 3])

Using the Actions drop-down on the page, multiple actions can be processed per group. In addition, recruiters can view an applicant's resume/CV, as well as their current applicant status.

The Batch Process page is accessed by clicking the Batch Process option in the Actions drop-down.

Permissions

PERMISSION NAME

PERMISSION DESCRIPTION

CATEGORY

Applicants: Add/Move to Requisition

Grants ability to add or move applicants to requisitions the applicant did not apply for. This permission can be constrained by OU, User's OU, and Grade.

Recruiting

Applicants: Assign Competency Assessment

Grants ability to assign competency assessments to candidates.

Recruiting

Applicants: View SHL Assessment Results

Grants applicants the ability to view assessment results. This permission cannot be constrained. This is an end user permission.

Recruiting

Applicants: Assign Training

Grants ability to assign training to candidates.

Recruiting

Applicants: Compare Candidates

Grants ability to compare candidates against each other

Recruiting

Applicants: Send Email

Grants ability to send email to candidates.

Recruiting

Applicants: Status Change

Grants ability to change applicant status for any applicant to whom the user already has access. This permission cannot be constrained.

Recruiting

Requisition: Manage

Grants ability to access and manage all requisitions regardless of ownership (constraints permitting). This permission also grants read-only access to the Applicant Review tab when creating or editing a job requisition. This permission can be constrained by OU, User's OU, and Grade.

Recruiting

Requisition: Owner

Enables owner to access requisitions and applicants for requisitions for which they are an owner. This permission also grants read-only access to video interviews that are completed by applicants via HireVue. For portals with Referral Suite enabled, this permission also enables requisition owners to edit the referral source on the Applicant Profile page. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. If the user is removed as an owner, the permission is revoked for the associated requisition. This permission cannot be manually assigned. Also, if a user has both the permission necessary to manage requisitions and be a requisition owner, the constraints of the Requisition: Manage permission overrule those of the Requisition: Owner permission. For requisition owners that do not also have permission to manage requisitions, only certain fields are editable when editing a requisition.

Recruiting

Requisition: Reviewer

Enables reviewer to access requisitions and applicants for requisitions for which they are a reviewer. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. Once a requisition is in a Closed or Cancelled status or if the user is removed as a reviewer, the permission is revoked for the associated requisition. This permission cannot be manually assigned.

Note: If an applicant reviewer is removed as a reviewer via the Applicant Profile page, the Requisition: Reviewer permission is revoked for the associated requisition. However, if the reviewer was also added as a reviewer via the General tab when creating, editing, or copying the requisition, the reviewer still appears on the In Review panel as a duplicate reviewer and retains access to the requisition and applicants from the Requisition: Reviewer permission. See Applicant Profile Page Overview for more information about duplicate reviewer instances.

Recruiting

For users that do not have the permission needed to add/move applicants to a different requisition, the Add to Requisition and Move to Requisition links do not display in the Actions drop-down. The permission to add/move applicants to a different requisition must be used in conjunction with the permission necessary to manage requisitions. Or, if a user is dynamically assigned the permission necessary to be a requisition owner and also has the permission needed to add/move applicants to a different requisition, the links display.

For users that do not have the permission needed to compare candidates, the Compare Candidates link does not display in the Actions drop-down. The permission needed to compare candidates must be used in conjunction with the permission necessary to manage requisitions. Or, if a user is dynamically assigned the permission necessary to be a requisition owner and also has the permission needed to compare candidates, the link displays.

For users that do not have permission needed to assign training, the Assign Training link does not display in the Actions drop-down. The permission needed to assign training must be used in conjunction with the permission necessary to manage requisitions. Or, if a user is dynamically assigned the permission necessary to be a requisition owner and also has the permission needed to assign training, the link displays.

For users that do not have the permission needed to assign competency assessments, the Assign Assessment Task link does not display in the Actions drop-down. The permission needed to assign competency assessments must be used in conjunction with the permission necessary to manage requisitions. Or, if a user is dynamically assigned the permission necessary to be a requisition owner and also has the permission needed to assign competency assessments, the link displays.

For users that do not have the permission needed to send emails, the Send Email link does not display in the Actions drop-down. The permission needed to send emails must be used in conjunction with the permission necessary to manage requisitions. Or, if a user is dynamically assigned the permission necessary to be a requisition owner and also has the permission needed to send emails, the link displays.

The following information displays on the page:

Feature	Description
Group 1 Tab	This tab displays all applicants in Group 1. The number of applicants displays in parentheses in the tab name. Click the tab to view and process actions for the applicants. Note: If an applicant's status is changed to Hired or Closed, the applicant is no longer included in the applicant count for the group.
Group 2 Tab	This tab displays all applicants in Group 2. The number of applicants displays in parentheses in the tab name. Click the tab to view and process actions for the applicants. Note: If an applicant's status is changed to Hired or Closed, the applicant is no longer included in the applicant count for the group.
Group 3 Tab	This tab displays all applicants in Group 3. The number of applicants displays in parentheses in the tab name. Click the tab to view and process actions for the applicants. Note: If an applicant's status is changed to Hired or Closed, the applicant is no longer included in the applicant count for the group.
Actions	The Actions drop-down enables recruiters to select and process actions for the applicants in the group. Multiple actions can be processed for a single group. The actions selected in the drop-down apply to the entire group. Once the action is applied, the Details table displays for the action. The Details table indicates whether or not the action was successful for each applicant. The following actions are available in the drop-down, depending on the recruiter's permissions: Add to Requisition Assign Assessment Task Assign SHL Assessment Assign Training Change Status Move to Requisition Send Email Note: The Compare Candidates action is not available from the Batch Process page. This action is only available from the Actions drop-down on the Manage Applicants page when using the action for a single batch of applicants or individual applicants.
Applicants Table	The following columns display in the Applicants table: Remove - Click the Remove icon to delete the applicant from the group. This does not delete the applicant from the requisition. If all applicants are removed from the group, the group's tab automatically closes. Name - This column displays the applicant's name as a link. Clicking the link opens the Applicant Profile page. When navigating between the Batch Process page and the Applicant Profile page, selections made on the Batch Process page are preserved. Resume/CV - This column displays a linked icon that opens the applicant's resume or curriculum vitae (CV). If a resume/CV was not included with the application, then the column is blank for the applicant. Current Status - This column displays the applicant's current status in the applicant status workflow.
Back	Click Back to return to the Manage Applicants page or the Applicant Profile page, depending on how the Batch Process page was accessed. Any processing actions made on the Batch Process page are saved.
Close Tab	Click Close Tab to close the group tab that is currently open. Any processing actions made on the tab are saved. When the tab is closed, the next available tab displays. If there are no tabs left to display, then clicking Close Tab returns the recruiter to the Manage Applicants page.