GDPR - Anonymization by User

The GDPR compliance features for Recruiting are divided into the following main components:

  • Anonymization of Applicant Data - Applicant data will be anonymized based on recruiting compliance configurations in the admin portal.
  • Data Deletion of Internal User Profiles - User data will be anonymized and deleted based on configurations done in Core data via Global Product Support (GPS). GPS uses the Legal Entity OU to manage different durations of time.
  • Data Deletion of Applications - Application data will be deleted based on configurations done via GPS. This impacts the deletion of both internal employee and external applicant applications. GPS uses the Location OU to manage different durations of time.

Users can request that their data be anonymized as a result of leaving the Legal Entity. Once the user leaves the Legal Entity, then their data is anonymized and the data cannot be recovered in its previously visible state.

This impacts the following areas of the system:

  • Manage Applicants - Applicant profile data will be anonymized
  • Recruiting Dashboard - Applies to the following:
    • View Snapshot > Submission Details / "Name" column in All Submissions subsection (only when user leaves the Legal Entity)
    • View Snapshot > Cost Details / "Applicant Name" column in Cost Details (only when user leaves the Legal Entity)
    • View Snapshot > Cost Details / "Modified by" column in Cost Details (only when user leaves the Legal Entity)
    • Recent Referrals / "Referred by" column
    • Recent Referrals / "Name and Contact" column (only when user leaves the entity)
  • Search Candidates - Applies to Saved Searches
  • Review Applicants - Applies to Review Applicants / "Owner(s)" column
  • Recruiting Manager Dashboard - Applies to the following:
    • Recruiter Snapshot / "Recruiter name"
    • Recruiter Snapshot / Recruiter name in Time to Hire drop-down
  • Candidate Search Query - Applies to Saved Searches / "Created by"
  • User Resume (not applicant resume)

 

See Also: