Program - Create/Edit - Step 5 - Cohort Defaults

When creating a program, the Cohort Defaults step enables the administrator set the default settings for cohorts that are created for the program. When administrators create a cohort for the program, the Cohort Defaults are selected for the new cohort by default, but the administrator can adjust the settings for the cohort as needed.

To create a program, go to Admin > Tools > Learning > Catalog Management > Programs and Cohorts. Then, click the Create New Program link.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
LO Completion Approvals - Manage Grants ability, when editing a learning object via the course catalog, to specify number of approvals required when a user attempts to mark the learning object complete. This permission works in conjunction with the Course Catalog - Update permission. This is an administrator permission. Learning - Administration
LO Required Approvals - Manage Grants ability, when editing a learning object (LO) via the course catalog, to specify number of approvals required when users request that learning object. When viewing the Course Console, this permission also grants the ability to view the number of training approvals a user must receive when requesting the LO. This permission works in conjunction with the Course Catalog - Update and Course Catalog - View permissions. This is an administrator permission. Learning - Administration
Social Learning Cohorts - Edit Grants ability to access the Manage Cohorts page and to edit existing cohort learning objects. This permission cannot be constrained. This is an administrator permission. Learning - Administration
Social Learning Cohorts - Manage Grants ability to access the Manage Cohorts page and to view, create, and edit cohort learning objects. This permission cannot be constrained. This is an administrator permission. Learning - Administration
Social Learning Programs - Edit Grants ability to access the Manage Programs & Cohorts page and edit existing program learning objects. This permission cannot be constrained. This is an administrator permission. Learning - Administration
Social Learning Programs - Manage Grants ability to access the Manage Programs & Cohorts page and view, create, and edit program learning objects. This permission cannot be constrained. This is an administrator permission. Learning - Administration
Social Learning Programs - View Instructors Grants ability to search for instructors for program learning objects. The constraints on this permission limit which instructors the administrator can view when searching for instructors. This permission can be constrained by OU, User's OU, User, and User Self and Subordinates. This is an administrator permission. Learning - Administration

Registration

The following settings are available in the Registration section:

  • Registration Deadline - Enter number of hours, days, weeks, or months before or after the cohort start date when registration ends. Note: Users may not register for a cohort after the registration deadline, but administrators can proxy enroll users into a cohort after this date has passed.
  • Minimum Registration - Enter minimum number of registered users. The default value is 0.
  • Maximum Registration - Enter maximum number of registered users. The default value is 0. However, if this is set to zero for a cohort, then users cannot register for the cohort.

Advanced Criteria

The following settings are available in the Advanced Criteria section:

  • Instructors - Click the Add Instructors link to add default instructors for the program's cohorts. A cohort's instructors serve as the community experts for the cohort's community. More than one instructor can be selected. If an instructor is added, and later that instructor becomes inactive, the instructor's name will still propagate to existing and new cohorts. The administrator must remove the inactive instructor from the Instructors list. The constraints on the administrator's permission to view instructors determine which instructors the administrator can view and select.

Additional Requirements

The following settings are available in the Additional Requirements section:

  • Request Form - Select a request form from the drop-down if applicable. The user will be able to complete this form at the time they request the session.
  • Required Training Approvals - Enter the number of approvals that are required in order for a user to register for the LO. Leaving this blank will default to the number of required training approvals set in the User Record. Setting required training approvals at the LO level overrides the required training approvals in the User Records, unless the required approvals on the User Record is set to zero.
  • Required Completion Approvals - Enter the number of approvals that are required in order for a user to receive completion approval for the LO. If left blank, the LO will follow the normal workflow for LO completion. If a value is entered (number greater than 0) the LO will require completion approval for all users who complete the training using the normal approval workflow process. Note: This setting is only available to users with permission to manage LO completion approvals.

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