Course Catalog - Training Exemptions

The Training Exemptions tab of the Course Catalog allows administrators to configure training exemption approval safelist criteria for training items. Administrators can configure a training exemption approval safelist at the training level, which then grants only specified users the ability to mark that training item as exempt and approve exemption requests for that training.

To access the Course Catalog, go to Admin > Tools > Learning > Catalog Management > Course Catalog. Then, search for the LO you want to modify and click the Options drop-down menu next to it. Click the Edit link.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Course Catalog - Update

Grants ability to manage and edit training items listed in the Course Catalog and also grants access to the Course Console, where training can also be managed and edited. This permission also grants access to the Popular Requests and Highest Rated widgets on the Learning Admin Console (in conjunction with the Learning Admin Console - View permission). This permission also allows administrators to reversion online courses via the Course Console page. This permission also allows administrators to access an Edit Training option for training items included as objectives in Development plans.

This permission can be constrained by OU, User's OU, Training Type, Training Item, Provider, ILT Provider, User's ILT Provider, User, User Self and Subordinates, and User's LO Availability. This is an administrator permission.

Note: Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

Learning - Administration

Training Exemptions Tab

On the Training Exemptions tab, set criteria which determines which users can grant exemptions and approve exemption requests for this training item.

To set training exemption criteria for a training item:

  1. Select an OU type from the Select Criteria drop-down.
  2. Click Search icon to select the specific OU .
  3. Search OUs by Name, Owner, or ID. Enter full or partial information and click Search.

  1. Select an OU by clicking the Add icon .
    • If selecting more than one OU within the same OU type.
      • Click Add icon another OU to the selected list within the same pop-up.
      • If OU name has already been selected, the Add icon will be replaced by "N/A."
  2. If necessary, you can create a new group to use as the criteria by clicking Create New Group.
    • See - Creating Groups for more information
      • Select New Group
      • Click Done to add the OU to the training exemption approval safelist.

    Exempting Training and Approving Exemption Requests

    Only the users included in the criteria selected on this tab will have the ability to grant training exemptions and approve exemption requests for this training item:

    • Users who are included in the training exemption safelist criteria for a training item will have access to a Mark Exempt option when viewing the training item on a user's transcript.
    • Users who are included in the training exemption safelist criteria for a training item will be allowed to approve users' exemption requests for the training item.
    • Users who are NOT included in the training exemption safelist criteria for a training item will not be allowed to approve users' exemption requests for the training item. Instead, they will see a message that indicates they can only deny request: “The learning exemption request is not approved. You are not on the list of accepted users to approve this exemption. Please deny to return the request to the learner."

    Considerations

    • If a safelist has been configured for a training item, in order to see the Mark Exempt option, users must have both the Mark Transcript Exempt permission AND be on the training exemption safelist for the training item.
    • If a safelist is not utilized for a training item, the Mark Transcript Exempt permission is still respected.
    • Using safelists is optional.