What's New for May '19

Safe Harbor Statement: Any unreleased services or features referenced in this or other documents or public statements are not currently GENERALLY available and may not be delivered on time or at all. Customers who purchase Cornerstone OnDemand applications should make their purchase decisions based upon features that are currently available.

Select this link to download the complete release notes.

The following new features and enhancements are available for the May '19 release:

Core Features

Feature Name Automatically Enabled? Description
ADP Workforce Now (WFN) Single Sign-On (SSO) Enable via Edge

This enhancement was released with the March 8 patch.

With this enhancement, a new ADP Workforce Now Single Sign-On integration is now available from the Edge Marketplace. This enables organizations using ADP Workforce Now as their HCM to quickly purchase, configure, and enable single sign-on (SSO) from ADP WFN to Cornerstone.

Login Message Enhancement Yes With this enhancement, the login message can be displayed on any page that is set as the landing page, whether it is the Learner Home or the Welcome Page. This ensure that important login messages are not bypassed.
Online Help Color Refresh Yes

The color scheme in Online Help is being updated to the most current Cornerstone branding. Updating the colors creates a consistent look and feel across the Cornerstone platform.

These changes will not be visible during UAT.

Partner Access Administration Yes

This functionality will be released with the 17 May 2019 post-release patch.

With this enhancement, partner access to configure or administer a portal is now controlled directly by the client administrator through the new Partner Access Administration page. Partners who require administrator access to configure a portal now request the client to add them and will no longer be administered by Cornerstone.

Portal Security - Standardize Text Box HTML Validation Yes

This functionality is available for testing in Stage portals with the 17 May 2019 post-release patch. This functionality will not impact Production portals until the August '19 Release.

As part of Cornerstone’s ongoing commitment to client data security and a consistent user experience, we are standardizing the strength of security anywhere a text box is used. The standardized validation will first be implemented in the May '19 Release, in Stage environments only, to allow ample time for client testing prior to being implemented in production environments with the August '19 Release. Cornerstone strongly suggests clients use the three month period for testing in Stage to understand the impact this change may have, before it is pushed to production.

Reporting 2.0 (Early Adopter) Enhancements Yes, after enabling Reporting 2.0

The following features are available with the May '19 release:

  • Folders
  • Color Palettes for Charts
  • Summarized Reports
  • Additional Learning Fields
  • Excel Report Header Update
Retirement of Current Workday Integration in July 2019 N/A In 2017, Workday announced the deprecation of its Cornerstone Cloud Connect integration templates. Originally planned for March 2019, the retirement date has been extended to 13 July 2019.
RTDW Updates to Reporting API, RDW, and Data Exporter   Impacting only clients using Reporting API, Replicated Data Warehouse, and Data Exporter, the Real-Time Data Warehouse (RTDW) categories may be impacted, deprecated, or break applications, scripts, or functionalities that are based on earlier versions of RTDW objects.
Telerik Editor Library Upgrade Yes With this enhancement, the Telerik editor library is upgraded. This upgrade applies to the WYSIWYG HTML editor on many pages throughout the portal. Organizations should not see a change in the behavior of these tools after the upgrade to the more recent version, as this upgrade is in place to ensure support for the most recent Chrome Browsers.
Time Zone Enhancements Yes With the May '19 Release, Cornerstone has taken steps to ensure that portals accurately reflect time zones by making updates per the Microsoft Registry. This helps ensure the time users see is consistent whether it is in the portal or in an email notification.
Video Transcoding Service Migration in August '19 N/A In the August '19 Release, portals will start to be migrated from Akamai to a new video transcoding service. The new transcoding service, AWS MediaConvert, provides improved scalability, security, and features. Transcoding is a key process during video-file upload, which converts the uploaded video to be compatible with more browsers/video players and enable streaming during playback. This migration will be rolled out to portals starting with the August '19 release and will continue through the October '19 release. There is no action needed from clients and the migration will have no visible changes in user experience.
Workday Core Data Inbound Enhancements Yes, after enabling the integration via Edge

For organizations using Workday as their HCM and using the Workday Core Data Inbound integration, the following enhancements have been made to the integration:

  • Organizations have the option to override the pre-mapped configuration of first name, last name, and prefix. This is helpful for organizations that need to accommodate for family name prefix, such as organizations in Germany, Netherlands, and Belgium. This is also helpful for organizations using English and Chinese names. (Available as of March 8)
  • The OU ID and Manager ID are added to Supervisory OU name based on Workday’s settings. Organizations that leverage Workday's capability of using the OU Manager as the OU name (instead of populating the name field) could benefit from this enhancement. (Available as of March 8)
    • Format: <OU ID> <OU Name> (<Manager ID>)
    • Example: 10000419 Acme Marketing (21325717)
  • Organizations can choose whether future-dated new hires are pulled into Cornerstone on their hire date or one week prior to their hire date. (Available as of March 22)
  • Email logs are updated to be more descriptive and intuitive. (Available as of March 22)
  • Organizations have the option to sync organizational units (OUs) only, users only, or both OUs and Users. (Available with the 17 May 2019 post-release patch)
  • The frequency of the automatically scheduled delta sync is being increased. (Available in a post-release patch)

Cornerstone HR Features

Feature Name Automatically Enabled? Description
Employee Record Change Outbound Feed Installed from Edge Marketplace

This enhancement is not available during User Acceptance Testing (UAT).

A new Employee Record Change Outbound Feed is available in the Edge Marketplace. Employee record outbound feeds are now automated, so that once this feed is enabled, administrators can schedule a daily outbound feed of all changes made to the employee master data in the last 24 hours when Cornerstone is the system of record.

Forms User Type and Employment Status Fields Yes With this enhancement, when creating or copying a form, Active Status is added to the User Standard Fields section, and this includes the Active Status and Active Period options. There is also a new User Type and Employment Status section. Using these fields in forms allows organizations to initiate and complete processes such as terminations without needing to extend user record access to users in non-administrative roles in their organization. Because User Type and Employment Status fields are related, the form build page adds these fields to the form collectively; individual fields cannot be selectively added to the form. However, fields are visible in the form depending upon the value selected in User Type or Employment Status.

Connect Features

Feature Name Automatically Enabled? Description
Retirement of Connect Streams with the May '19 Release Yes In October 2017, Connect Streams functionality was released as an Early Adopter enhancement. Due to user feedback to this functionality, Connect Streams will be retired with the May 2019 release. Once retired, access to Connect Streams will no longer be available in portals.

Edge Develop Features

Feature Name Automatically Enabled? Description
Edge Answers Yes

With this enhancement, a new feature called Edge Answers is available through the Edge platform. Edge Answers provides a searchable repository of frequently-asked questions (FAQs) about Cornerstone’s APIs, Edge Integrations, and Edge Import. Using Edge Answers, users can quickly find solutions and answers to questions without needing to wait for support.

This enhancement is not available during UAT.

Job Application API (Early Adopter) See Recruiting Features.  
Job Distribution Connector See Recruiting Features.  
Validity Periods for Background Check Integrations See Recruiting Features.  
Vendor Built Integrations   Cornerstone connectors allow external vendors to build their own integrations which work with the Cornerstone system. Thus far, these connectors have been used by organizations to create integrations with specific vendors. With this enhancement, organizations can now find standard, generally available integrations created by external vendors in a new "Vendor Built" category in the Edge Marketplace.
Virtual Instructor-Led Training (vILT) Connector (Early Adopter)  

With this enhancement, a Virtual Instructor-Led Training (vILT) connector is available, allowing organizations and partners using Cornerstone to build integrations with the virtual meeting provider of their choosing. This connector allows seamless integration with Cornerstone Learning portals, connects end users to virtual meeting sessions, allows attendance tracking, and provides scheduling tools for instructors.

This connector will not be available at the start of UAT. It is targeted to be available in Stage with the April 25 deployment.

Edge Integrate Features

Feature Name Automatically Enabled? Description
ADP Workforce Now (WFN) Single Sign-On (SSO) See Core Features.  
Cornerstone for Salesforce (CFS) - Learner Home Integration See Learning Features.

 

Field Configuration for Background Check Connector See Recruiting Features.  
One-Click Apply with Stepstone (Early Adopter) See Recruiting Features.  
Retirement of Current Workday Integration in July 2019 See Core Features.  
Workday Core Data Inbound Enhancements See Core Features.  
Zoom vILT Integration (Early Adopter)  

With a post-release patch, an Early Adopter Zoom Virtual Instructor-Led Training integration will be available via the Edge Marketplace. The Zoom Virtual Instructor-Led Training (vILT) Integration allows clients and partners to seamlessly integrate with the Cornerstone Learning platform and connect end users to virtual meeting sessions, track attendance, and make scheduling tools available for instructors.

Learning Features

Feature Name Automatically Enabled? Description
Auto Upgrade to Content Publishing Redesign with Online Course Versioning in 2019  

In 2019, Cornerstone will retire the Course Publisher, and all portals will be automatically upgraded to the Content Uploader with Online Course Versioning, which was made generally available during the October '17 release. The exact date of the automatic upgrade is yet to be determined, but is being announced far in advance to provide administrators with sufficient time to plan for the change.

Cornerstone for Salesforce (CFS) - Learner Home Integration Installed through the Edge Marketplace

This feature is being released in June 2019.

The new Cornerstone for Salesforce (CFS) integration surfaces content directly in Salesforce. Training is available when and where it's most valuable, and content can be distributed to a wider audience through Salesforce communities. All administration, including reporting, is still hosted in the Cornerstone portal.

Cornerstone Learn - Hide Training Side Bar Metrics Yes With the May 31st patch, Learner Home Preferences can also be used to hide the training side bar on the Cornerstone Learn app.
Create Tool No

With this new feature, the Create Tool allows users to create and manage learning content using a content authoring solution that is directly integrated with the Course Catalog. Using the Create Tool, content creators can do the following:

  • Create new micro-learning content to fill knowledge gaps

  • Take pre-made Grovo content (if purchased) and edit it to fit your organization’s unique needs

  • Enable easy mobile delivery of learning content

The Create Tool is not available during UAT.

The Create Tool can only be accessed by license holders, and additional enablement must be done in order for the Create Tool to be accessible to license holders in the portal. The Create Tool is currently priced at $3,000 per license (annually per user). For more information about enabling this functionality, please contact your Client Executive.

Display "Transcript Delivery Method" in Transcript Details Yes

With this enhancement, the method by which training was delivered to a user's transcript displays in the Assignment History section of their transcript. The Assignment History section is dynamically renamed to the Assignment and Version History section if the training has been reversioned. This section also indicates which training is the latest active registration.

This enhancement is part of the larger Learning Compliance Scalability Initiative project. See Learning Compliance - Overview.

Express Class Enhancements Yes

Prior to this enhancement, Express Class was released as Early Adopter functionality. With the May 2019 release, Express Class is now generally available and includes the following new features:

  • Material training items can be created using Express Class, allowing the Express Class creator to record training that does not yet exist in the Course Catalog
  • A default provider can be specified via preferences for material type training items created through Express Class
  • The Express Class creator can search for and select organizational units (OUs) and groups when adding attendees to the Express Class
  • The Express Class creator can upload a CSV file of attendees to the Express Class
  • Files can be attached to attendees in the Express Class
  • Express Class training recorded to a user's transcript is clearly indicated as Express Class training
  • More read-only information is available when searching for training within Express Class, allowing Express Class creators to more easily differentiate between similar training items
Email Calendar Options – Invitation Format Option Yes

With this enhancement, when creating an ILT Session Register email, administrators can select whether the meeting invitation should be formatted specifically for Outlook, or whether the email should be formatted correctly for alternate email providers, such as Gmail, Yahoo, and others.

GDPR - System and Non-System Instructor Obfuscation (Anonymization) No. Contact to Enable

With the introduction of new obfuscation preferences, administrators can define when this instructor data should be anonymized by defining a retention period. After this retention period expires, this data will be automatically obfuscated, thus complying with GDPR data obfuscation laws. The following instructor data can be obfuscated using these new preferences:

  • First name
  • Last name
  • Instructor reference ID
  • Email
Learner Home Enhancements Yes

With this enhancement, the following features have been added to the Learning Experience Platform (LXP):

  • The carousel headers on Learner Home can be renamed by an administrator
  • When a login message is enabled in a portal and Learner Home is set as the portal home or landing page, the login message displays to users when they log into the portal (This portion of the Learner Home Enhancements project will be available during the second week of UAT)

Learning Assignment Tool (LAT) Enhancements Yes

With this enhancement, several user interface (UI) updates have been made to the Learning Assignment Tool (LAT) to help make managing and creating learning assignments easier and more intuitive. The following updates have been made to the LAT:

  • The footer of the LAT has been redesigned
  • The Assignment Type section of the assignment creation process has been moved to the first page of the process
  • The Email Settings section of the assignment creation process has been redesigned
  • The filters on the Manage Assignments page are collapsed by default and can be expanded when needed
Learning Compliance Scalability Initiative Yes

As part of an ongoing initiative to improve learning compliance, several compliance enhancements have been made to the Learning Management System with the May 2019 release. With this release, the following updates and fixes have been applied to the system:

  • The method by which training was delivered to a user's transcript displays in the Assignment History section of their transcript.
  • The issue of transcript statuses populating incorrectly for materials or online courses as a result of the following scenario has been fixed: the material or online course is versioned and set as "Version Equivalent" to the prior version. After getting the new version in a Completed Equivalent status, the user re-requests or is re-assigned a new registration of the material or online course by a manager. With this enhancement, the training status will be correctly populated as Registered (NOT as Completed Equivalent).

  • The version numbers of materials, online courses, and tests are visible within the structure of a curriculum, for both existing and new curricula.
  • More settings automatically persist from the old version to the new version when an administrator reversions a curriculum, material, online course, or test.
  • Updates have been made to the Assignment Summary page for the Learning Assignment Tool
  • The following updates have been made to reporting:
    • The Curriculum Training custom report, previously made available in Custom Reporting with the Feb 2019 release, is now available in Reporting 2.0
    • A Maintain Progress toggle status field is available in the Assignment custom report field section in Reporting 2.0
    • The Last Transcript Status Change Date field has been updated to generate data more reliably
Learning Search - Exact Title Match Yes With this enhancement, when a user searches for a training title using Learning Search, and an exact title match is found, that training item is prioritized and returned higher in the search results than other items.
Learning Details Redesign (Early Adopter) Enhancements Early Adopter

With the February 2019 release, a redesigned Learning Details page was released as an Early Adopter enhancement. With the May 2019 release, the Learning Details page remains in an Early Adopter status, but the following additional enhancements have been made to this feature:

  • Users can view and access pre-work and post-work associated with the training on the Learning Details page
  • Users can preview the video of video training items from the Learning Details page
Machine Learning Preferences Yes

With this enhancement, a Machine Learning Preferences page is available, and administrators can customize the way in which the Machine Learning Platform parses content and displays recommendations to learners.

Persist Settings During Versioning - Material, Online Course, Curriculum, Test Yes

With this enhancement, more settings automatically persist from the old version to the new version when an administrator reversions a curriculum, material, online course, or test. This helps to reduce the amount of time administrators need to spend on the reversioning process.

This enhancement is part of the larger Learning Compliance Scalability Initiative project. See Learning Compliance - Overview.

Populate Correct Transcript Status During Versioning Yes

With this enhancement, material and online course versioning behavior has been updated. For material and online course reversioning, when a user has a Completed Equivalent status for a training item, and that training is reversioned using the Replace option and set as a training equivalent for the new version, the user's status for the new version of the training will be Registered.

This enhancement is part of the larger Learning Compliance Scalability Initiative project. See Learning Compliance - Overview.

Reporting - Learning Fields Yes

With this enhancement, the following enhancements have been made to reporting:

  • The Curriculum Training custom report, previously made available in Custom Reporting with the Feb 2019 release, is now available in Reporting 2.0
  • A Maintain Progress toggle status field is available in the Transcript section of the Assignment custom report in Reporting 2.0
  • The Last Transcript Status Change Date field has been updated to generate data more reliably and has been renamed to "Transcript Last Modified Date"

This enhancement is part of the larger Learning Compliance Scalability Initiative project. See Learning Compliance - Overview.

Retirement of Legacy Certifications 1.0 Yes

In May 2019, Designations functionality, also referred to as Certifications 1.0, will be retired, and will no longer be available for use. Designations functionality was the first iteration of Certifications offered in the Cornerstone system, and most organizations have migrated to the current version of Certifications.

System and Non-System Instructor Obfuscation (Anonymization) Contact to Enable

With the introduction of new obfuscation preferences, administrators can define when this instructor data should be anonymized by defining a retention period. After this retention period expires, this data will be automatically obfuscated, thus complying with GDPR data obfuscation laws. The following instructor data can be obfuscated using these new preferences:

  • First name
  • Last name
  • Instructor reference ID
  • Email
Version Numbers Available in Curriculum Administration Structure Yes

With this enhancement, the version numbers of materials, online courses, and tests are visible within the structure of a curriculum, for both existing and new curricula. This allows administrators to quickly and easily ascertain which versions of child training items are contained within a curriculum.

This enhancement is part of the larger Learning Compliance Scalability Initiative project. See Learning Compliance - Overview.

Virtual Instructor-Led Training (vILT) Connector (Early Adopter)  

With this enhancement, a Virtual Instructor-Led Training (vILT) connector is available, allowing organizations and partners using Cornerstone to build integrations with the virtual meeting provider of their choosing. This connector allows seamless integration with Cornerstone Learning portals, connects end users to virtual meeting sessions, allows attendance tracking, and provides scheduling tools for instructors.

This connector will not be available at the start of UAT. It is targeted to be available in Stage with the April 25 deployment.

xAPI Package Support   With this Early Adopter enhancement, learning administrators will be able to upload xAPI courses to their learning management systems (LMS) using the Content Uploader and Course Publisher. These courses can then be managed via the Course Catalog and Course Console, and users can access xAPI courses from system search areas and their transcripts. This functionality is currently in an Early Adopter status.
Zoom vILT Integration (Early Adopter)  

With a post-release patch, an Early Adopter Zoom Virtual Instructor-Led Training integration will be available via the Edge Marketplace. The Zoom Virtual Instructor-Led Training (vILT) Integration allows clients and partners to seamlessly integrate with the Cornerstone Learning platform and connect end users to virtual meeting sessions, track attendance, and make scheduling tools available for instructors.

Onboarding Features

Feature Name Automatically Enabled? Description
Onboarding Enhancements Yes, after enabling Tracker I-9 or Work Opportunity Tax Credit (WOTC) via Edge
  • Location Validation - With this enhancement, the Location field will now be a required field on the Start Onboarding page if there are onboarding tasks that include either Tracker I-9 or WOTC.
  • Start Onboarding Validation - With this enhancement, error messages are added so that if certain user record settings are causing an error when Start Onboarding is clicked from the Start Onboarding page, the recruiter can provide the error information to their system administrator to correct the issue.
Removal of “Start Onboarding” Permission Constraints Yes

This functionality will be released in a post-release patch for the May '19 release.

As part of a post-release patch for the May '19 release, the constraint behavior for the Start Onboarding permission is being updated. This update applies to the Start Onboarding option on the Applicant Profile page and does not impact the ability to enter data on the Start Onboarding page.

Performance Features

Feature Name Automatically Enabled? Description
Performance Enhancements Yes

The following enhancements have been added to improve the usability and flexibility of the Performance functionality:

  • Prevent Playlists from being added to Dev Plans: Users can no longer search for or add a playlist to a development plan. This eliminates scenarios in which a playlist prevents a development plan from being completed.
  • Off Cycle Review - Enhancements to Permissions: The Launch Off-Cycle Performance Review Task permission can now be constrained by OU and User's Subordinates, which prevents reviewers from searching for and seeing all users in the organization.
Performance Review Administration UI Redesign Yes The following Performance Review Administration pages have been redesigned to help administrators execute their workflows in a more pleasing user interface:
  • Comment Assistant
  • Form Sections
  • Preferences - Set Printable View
  • Task Categories
  • Tasks
  • Task Details
  • Task Statuses
There are no functional changes to these pages, only updates to the look and feel.

Recruiting Features

Feature Name Automatically Enabled? Description
Field Configuration for Background Check Connector Yes

With this enhancement, for background check integrations created using the Background Check connector, new fields are available on the integrations' Settings page. This new section allows administrators to control which fields are sent to background check vendors in the initial request payload.

Flattened Application Enhancement Yes With this enhancement, the resume PDF is embedded in the flattened application for applicants applying for the first time and when they apply to another job using their existing resume.
Job Application API (Early Adopter) Enable via Edge

The Job Application API (Early Adopter) enhancement was released as part of the 22 February 2019 Patch Release.

The Job Application API delivers a seamless candidate experience with the ability to send job board application data to Cornerstone, enabling candidates to apply directly to requisitions using their information from job boards.

Job Distribution Connector Enable via Edge

The Job Distribution Connector enhancement was released as part of the 5 April 2019 Patch Release.

The Job Distribution Connector provides organizations the ability to integrate their preferred job distribution provider with Cornerstone. Cornerstone provides the end-to-end workflow information and the toolkit in the API Explorer for external developers to build services required to set up the integration. Clients configure endpoints and credentials for the job distribution provider in Edge, including which fields to send to the job distribution vendor from a list of available standard fields. Job posting data exchanged using this connector is displayed on the Job Posting page in Recruiting.

Mobile-Friendly Candidate Experience - Additional Attachments in Resume Section Yes, with Mobile-Friendly Candidate Experience

With this enhancement, an "Additional Attachments" section appears on the application by default for career sites configured via the Mobile-Friendly Candidate Experience that include an Upload Attachment action item in the workflow. This section can be removed by the administrator when configuring the Upload Attachments section in the application workflow template and can also be made required.

Mobile-Friendly Candidate Experience - Branched Prescreening Questions Yes, with Mobile-Friendly Candidate Experience

The Branched Prescreening Questions enhancement was released to Production portals as part of the 22 March 2019 Patch Release.

With this enhancement, you can create branched prescreening questions for application workflows. Branched prescreening questions enables you to show or hide follow-up questions based on a candidate’s answer to the previous question. For example, if a candidate answers “Have you worked at this organization before?” with “Yes,” then you can ask them follow-up questions such as “In what department?”, “What dates were you at the company?”, and more.

Mobile-Friendly Candidate Experience - Deprecate Standard Experience   This announcement identifies impacts to Standard career sites and application workflows for new Recruiting clients following the May '19 release, as well as impacts to Standard career sites and application workflows for existing Recruiting clients.
Mobile-Friendly Candidate Experience - Link to Preset Career Site Searches Yes, with Mobile-Friendly Candidate Experience With this enhancement, recruiters can send candidates the URL to the search results that are generated on the career site based on a specific keyword, and/or location, and/or standard field filter. When candidates access the link, the list of jobs appears on the job search page, including any keywords and filters such as city, country, etc.
Mobile-Friendly Candidate Experience - Required Resume Fields on Mobile-Friendly Application Workflow Yes, with Mobile-Friendly Candidate Experience With this enhancement, administrators can set the minimum number of entries that must be filled out in each section of the resume. Candidates will not be able to submit their application without meeting the minimum number of entries.
One-Click Apply with Stepstone (Early Adopter) Enable via Edge

The One-Click Apply with Stepstone (Early Adopter) enhancement was released as part of the 22 February 2019 Patch Release.

One-Click Apply with Stepstone delivers a seamless candidate experience with the ability to send job board application data to Cornerstone, enabling candidates to directly apply to requisitions using their information from job boards.

Reporting - Recruiting Fields Yes, after enabling Reporting 2.0 With this enhancement, an Applicant Type at Submission field is added to Reporting 2.0. This field displays the applicant type at the time the applicant applied to the job.
Validity Periods for Background Check Integrations Enable via Edge

With this enhancement, validity periods can be configured for background check connector integrations. This enhancement saves time and money with the ability to set a specified period of time for which background checks are valid. This means that candidates applying to multiple jobs only need to complete screenings initially and upon expiration.