Applications

Internal applicants can use the Applications tab to manage tasks assigned to them with their applications and view the status of their applications. This tab is only available for portals with the Recruiting module enabled.

Note: The Applications tab must be configured by the administrator as active in Career Center Preferences. In addition, the tab name and the order in which the tab appears are determined by the administrator in Career Center Preferences.

To access the Applications tab, go to Succession > Career Center. Then, click the Applications tab.

My Tasks

The My Tasks section lists all of the tasks associated with the jobs for which you have applied. Tasks may include such items as competency assessments, tests, and online courses. The My Tasks section contains two panels: Pending Tasks and Completed Tasks.

Pending Tasks

The Pending Tasks panel displays all assigned tasks that the applicant has not yet been completed. Tasks are sorted by oldest to newest date assigned. The following information displays for each task:

  • Task Title - This is the title of the assigned task. An icon that identifies the task type appears to the left of the title. For portals with multiple languages enabled, this displays in the user's language if available. If the user's language is not available, then this displays in the language of the user who defined it. The following are the possible icons:
    • Test -
    • Online Course -
    • Competency Assessment -
  • Description/Instructions - This is the task description or instructions.
  • Position Title - This is the Display Job Title to which the task is associated. Click the position title link to open the Job Details page. For portals with multiple languages enabled, this displays in the user's language if available. If the user's language is not available, then this displays in the language of the user who defined it.
  • Date Assigned - This is the date on which the task was assigned to the applicant. This column is sortable.
  • Options - This displays a Launch link that enables applicants to access the task.

Note: To view completed tasks, click the Show Completed link in the upper-right corner of the My Tasks panel.

Completed Tasks

The Completed Tasks panel displays all assigned tasks that the applicant has completed. Tasks are sorted by oldest to newest completed date. The following information displays for each task:

  • Task Title - This is the title of the completed task. An icon that identifies the task type appears to the left of the title. The following are the possible icons:
    • Test -
    • Online Course -
    • Competency Assessment -
  • Description/Instructions - This is the task description or instructions.
  • Position Title - This is the Display Job Title to which the task is associated. Click the position title link to open the Job Details page.
  • Date Assigned - This is the date on which the task was assigned to the applicant. This column is sortable.
  • Date Completed - This is the date on which the applicant completed the task. A View Details link appears below the date. Click the link to open the Summary pop-up for the task. This column is sortable.

Note: To view pending tasks, click the Show Pending link in the upper-right corner of the My Tasks panel.

Completed Offer Letter Tasks

When a candidate submits a response to an offer, the task moves to the Completed Tasks panel. The candidate can view the Job Details page for the requisition by clicking the linked job title in the Position Title column. They can also view the offer and any attachments associated with the offer by clicking the View Details link in the Date Completed column. This opens the Review Offer pop-up, with all response fields grayed out and not selectable.

Note: It is possible for the Completed tab to display multiple versions of the same offer letter task. For example, the candidate denies an offer. The denied version moves to the Completed tab. The recruiter sends a new version of the offer. The candidate accepts the new version, which moves the task to the Completed tab. Thus, both the denied version and the accepted version appear on the Completed tab.

Application Status

The Application Status section enables you to see to which jobs you have applied, what the completion status of an application is, the date the application was last modified, and any available options related to the application. Any application that you have begun is displayed here.

The table displays the following information for each application:

  • Position Title - Displays the title of the application and the requisition ID. For portals with multiple languages enabled, this displays in the user's language if available. If the user's language is not available, then this displays in the language of the user who defined it. To open the Job Details page for the job, click the title link.
For portals with Agency Portal enabled, submissions from a recruiting agency are identified with the Submitted by Recruiting Agency icon . The icon displays to the left of the position title.
  • Last Modified - This column displays the date on which the application was last modified. Applications are sorted by Last Modified date with the most recently modified application listed first.
  • Review Status - Displays the applicant's review status.
    • If the applicant status is Closed, then "Closed" displays.
    • If the applicant status is Hired, then "Hired" displays.
    • The column is blank if the applicant has not completed an application and was not submitted by another method, such as manually moved to the requisition or submitted by a recruiting agency.
    • If the applicant status is any other status, then "In Review" displays.
  • Options - Displays following information and options for the requisition:
    • Application Date - If an application is complete, the date on which the application was completed is displayed in the Options column.
    • Continue Button - If an application is incomplete, you can continue the application by clicking the Continue button in the Options column. This opens the first incomplete page of the application.
    • Re-Apply Button - Click the Re-Apply button to re-apply to a requisition.
    • Complete Application Button - If the applicant has not started or has not completed an application for a requisition for which they have been submitted by a recruiting agency, a Complete Application button displays in the Options column instead of an Apply Now button.

Withdraw a Submitted Application

Once an application is submitted, applicants can withdraw the application by clicking the Withdraw icon . When the icon is clicked, a warning pop-up appears indicating that the user cannot undo the withdrawal action.

The withdrawal action is logged on the History tab of the applicant's profile page as a Change Applicant Status event. The applicant's status is changed to Closed, and their disposition is set to "Voluntary Withdrawal." If configured, the Voluntary Withdrawal email is sent when the application is withdrawn.

Withdraw a Pending Application

Applicants can withdraw an application that is pending completion by clicking the Trash Can icon to the right of the Complete Application button. Clicking the icon opens a warning pop-up, stating that the application is in progress and cannot be recovered once it is withdrawn.

The withdrawal action is logged on the History tab of the applicant's profile page as a Change Applicant Status event. The applicant's status is changed to Closed, and their disposition is set to "Voluntary Withdrawal." If configured, the Voluntary Withdrawal email is sent when the application is withdrawn.

Note: Applications that are pending completion can only be withdrawn if the applicant has self-applied to the requisition.