Individual Competency Rating Analysis Report

This report is an administrator report but can also be included as part of the results of a competency assessment for each Assessee. This report has the following features:

  • The report is printed in batch format, so each Assessee receives the same report with each of the selected summaries, including the report cover.
  • The page numbering on the report starts over for each Assessee.
  • The descriptions defined for each summary page are included in the output.
  • All description fields accept HTML.
  • The administrator can display this report in both landscape and portrait formats.
  • The ability to include this report as part of the assessment task is a configuration option defined by the administrator on the Assessment Results section of the task setup. If included, a link will appear on the assessment summary for the user.

This report includes results from all assessment types.

Note: Only completed tasks are included in report results. N/A Ratings are included in the report output.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Individual Competency Ratings Analysis Report Grants access to Individual Competency Ratings Analysis Report, which displays assessment results in detail for one or more users. This permission can be constrained by User Self and Subordinates, OU, and User's OU. Reports - Performance

Filters

  • User Criteria - Limit report output to the users matching the specified user criteria. The reporting content selected in the next section will appear on a separate page for every user included in the user criteria. For example, if 8 components are included, pages 1-8 of the report will show the data for the one user and pages 8-16 of the report will show the data for another user.
    • The report will only run within the defined constraints for the user running the report.
    • This is the standard OU availability selection criteria drop-down. Choose from available OU types.
    • Defaults: If no User Criteria are selected then the report will run for the entire available population.
  • Task (required field) - When the task is selected, all of the settings and descriptions defined for the report by the administrator within the task will automatically populate the fields on this page. The administrator can still modify the contents of the report however.
  • Admin/Assessee - This report can be generated as an Assessee or as an Administrator.
    • Admin - The comments and ratings from the different assessor groups will not be constrained based on the task anonymity preferences.
    • Assessee - The comments and ratings from the different assessor groups will be constrained based on the task anonymity preferences.
  • Report Contents - Define which of the following reporting components you would like included for each user in this report. Each component will appear on a separate page for every user included in the user criteria.
    • Check Include to include that section on the report.
    • Enter number in Order field to define the order in which these components will appear on the report.
    • Enter Description in description field for each section, HTML friendly up to 3500 characters.

Report Settings

This is an asynchronous report, which allows the administrator to define the standard report and generate the report asynchronously. As a result, when administrators process the report, the system generates the report in the background, while the administrator can move on to other areas of the system. When the report is finished processing, the administrator can then view the full report in its entirety.

  • Up to three separate reports can generate asynchronously, allowing greater flexibility for creating and storing different versions of the report.
  • If you process a report or refresh a stored report, the report appears in the table as Queued.
  • The most recently created report displays at the top of the table.
  • Since the user can generate up to three reports, the administrator can define a report title for each of the generated reports.
  • Clicking the View Details icon changes the report settings on the page to match those of the selected previously run report.

Output

    • Printable Version Click this link to view the results in a web page.
    • Click this link to save/open as a pdf file.
    • After the report is processed you can:
      • Update the data on the report, click the Refresh icon .
      • View the details on the report, click on the Details icon .
      • Delete the report, click on the Delete icon .
    • Report Cover - The report cover will display as a cover page for the report. The administrator can define the report cover. The report cover takes HTML and up to 3,500 characters. The title of the report will display at the top of the page. Each page contains a header and footer. The header consists of the Assessee's name, the name of the task, and the end date of the task. The footer consists of the company name and the page number.

    • Category Summary - The category summary displays the summary of ratings for each category included in the assessment. This page applies to assessments that have models grouped by a category type. The user will see the breakdown of ratings from each assessor group for the category. The configuration settings for the task that are related to which results the Assessee can view as well as the minimum response requirement for relationship groups applies to the report as well in order to maintain confidentiality and anonymity for the assessment. This applies to all pages within the report.

    • Portfolio Summary - The portfolio summary displays the summary of ratings for each competency included in the assessment, with each competency grouped by their respective categories. This page applies to assessments that have models grouped by a category type. The user will see the average rating for each competency.

    • Competency Summary - The competency summary displays the summary of ratings for each competency included in the assessment. Competencies displayed on this page will not be grouped by any category type. The user can view the breakdown of ratings from each assessor group on this page.

    • Item Summary - The item summary displays the breakdown of ratings from each assessor group for each item in the assessment. This page applies to assessments that have competencies that contain items.

    • Your Strengths - This page displays the top 5 highest rated competencies and the top 5 highest rating items from the assessment for the Assessee. The user will see the average rating for each competency and the average ratings from the available assessor groups. If the model is grouped by a category type, the user will see the related category for the competency. The competencies will display in the order of highest to lowest.

    • Areas for Development - This page displays the lowest 5 rated competencies and the lowest 5 rated items from the assessment for the Assessee. The user will see the average rating for each competency and the average ratings from the available assessor groups. If the model is grouped by a category type, the user will see the related category for the competency. The competencies will display in the order of lowest to highest.
      • The lowest scoring items will display the average rating for each item, the average ratings from the available assessor groups, and the related competency. If the model is grouped by a category type, the user will see the related category for the item. The items will display in the order of lowest to highest. If the assessment has competencies that contain behaviors, the lowest scoring items table will automatically be removed on this page.

  • Competency Comments Summary - This page will display the comments from all assessors groups for each competency. The description for the section can be modified. If the assessor group has more than one user with comments, then the comments will be displayed as a bulleted list, one for each comment entry. For assessor groups, the minimum number of respondents setting for the assessment task will apply. If the total respondents are less than the minimum for the group, then the group, group's rating, and comments will not appear. If the administrator chooses to display comments anonymously, then all comments from all assessor groups will display anonymously. The text "Other" will appear for the assessor group's name, a "-"will appear for the average rating, and all comments will display as a bulleted list. The report output will display the item comments summary on a new page based on the ordering defined for the assessment and if the page is included in the report output. This page WILL NOT appear if the competency model contains behaviors. If the assessor group has more than one user with comments, then the comments will be displayed as a bulleted list, one for each comment entry.

  • Item Comments Summary - This page will display the comments from all assessor groups for each item on the assessment. The description for the section can be modified. For assessor groups, the minimum number of respondents setting for the assessment task will apply. If the total respondents are less than the minimum for the group, then the group, group's rating, and comments will not appear. If the administrator chooses to display comments anonymously, then all comments from all assessor groups will display anonymously. The text "Other" will appear for the assessor group's name, a "-"will appear for the average rating, and all comments will display as a bulleted list.

  • Additional Responses - This page will display all of the responses to freeform questions on the assessment. The Assessee can view the responses to each of the freeform questions from all the assessor groups. The responses from relationship groups will be displayed anonymously or omitted based on the minimum number of respondents requirement set for the task.

  • Item Frequency Summary - This page displays the distribution of ratings for each item on the assessment. For each item, the average rating will display for each assessor group. The Assessee will see the distribution of ratings for each assessor group with each item.