The Hired status type indicates that the candidate has been hired for the requisition. From the Hired status type panel, recruiters can view the date on which the candidate was moved into the Hired status. Recruiters can also send Onboarding Notifications The Onboarding Notifications functionality enables emails to be sent to the various groups involved in welcoming a new employee to the company. Email templates are set up by the administrator to indicate the new hire's start date to the appropriate departments so that these departments can initiate the process for onboarding the new employee. The emails are sent by recruiters from the Hired status type panel on the Statuses tab of the Applicant Profile page. Additionally, the emails can be sent to the new hire and can include attachments, if desired. The history of the onboarding notification emails being sent is displayed as a new event on the History tab of the Applicant Profile page. This is a Recruiting term..
The Date Completed field displays the date on which the candidate was moved into the Hired status.
The Onboarding Notifications option allows you to select from preconfigured email templates to notify the appropriate departments and personnel about the preparation needs for onboarding a new hire. The templates are configured by the administrator in Email Management and cannot be modified or previewed from the Hired status type panel. The email title helps you determine which email templates are the appropriate templates to send.
If onboarding notifications have never been sent to the candidate, "Not Sent" displays in the Onboarding Notifications field.
Note: You must have permission to manage onboarding notifications in order to view the Onboarding Notifications field and send onboarding notifications. For users who do not have this permission, the option is hidden in the Hired status type panel and only the Date Completed field displays.
Note: The Onboarding Notifications email must be active and configured by the administrator in Email Management in order for notifications to be sent.
Send Onboarding Notifications
To send onboarding notifications:
- Click the Send Notifications icon in the Onboarding Notifications field in the Hired status type panel. This opens the Send Onboarding Notifications pop-up.
- Select one or more emails from the Available Templates table by clicking the plus icon to the left of the email title. This adds the template to the Selected Templates table in the pop-up. You can also use the Email Title filter option to find templates by exact title or by key words in the title. There is no character limit for the filter field. Click to execute the search.
All onboarding notification email templates that are available based on the email's availability settings display in the Available Templates section. If there are no templates configured by the administrator in Email Management, then "No Email Templates Configured" displays.
The email title displays in the Email column, along with the language in which the email is configured and the location of the language, such as English (UK). The templates display in alphabetical order by email title.
The recipients of the notification display in the Recipients column. Dynamic recipients display as the dynamic recipient name, such as Hiring Manager or Applicant. Carbon copied recipients display in the Recipients column along with recipients defined in the Send To field and are not identified as Cc'd recipients.
You can remove a template from the Selected Templates table by clicking the Trash Can icon to the left of the template name. This places the template back in the Available Templates table.
- Click Onboarding Notifications field to "Sent <Date Sent>" in the Hired status type panel. The Onboarding Notification(s) Sent event is logged on the History tab of the Applicant Profile page. to send the onboarding notifications. This immediately sends the notifications to the recipients listed in the Recipients column for the associated templates. This also updates the
- Click to cancel close the pop-up without sending the onboarding notifications.
You can send additional onboarding notifications by clicking the Send Notifications icon in the Onboarding Notifications field and then following the above steps.
When an external candidate is placed into a Hired status, and there are different workflows for internal and external candidates, recruiters will continue to see the candidate's initial application workflow in their profile.