User Record - Audited Fields

When User Record Auditing is enabled, only certain fields on the User Record are audited.

If a field does not appear to an administrator on the user record, then the field cannot be audited by the administrator. For example, inactive fields, organizations unit (OU) types and custom fields that are not configured to appear on the user record, and fields the administrator does not have permission to edit do not appear to the administrator on the user record.

When Effective Dating is enabled and the user record effective date is set to a future or past date, administrators can only edit fields that are audited and which they have permission to edit. If a field is not audited, it appears inactive and cannot be edited.

The below fields can be audited. As a result, these fields can be edited when the user record effective date is set to a future or past date.

General User Information

The following fields in the General User Information section can be audited:

  • Prefix
  • First Name
  • Middle Name
  • Last Name
  • Suffix
  • Time Zone
  • User Status - Only the Active setting is audited.
  • Absent
  • Allow Reconciliation

Contact Information

The following fields in the Contact Information section can be audited:

  • Address Line 1
  • Address Line 2
  • City
  • State
  • Zip
  • Country
  • Phone
  • Fax
  • Mobile Phone
  • Email Address

E-Commerce Information

No fields in the E-Commerce Information section can be audited.

Organizational Structure

The following fields in the Organizational Structure section can be audited if they are available on the User Record:

  • Manager
  • Approver
  • Employee Custom Relationship
  • Division
  • Position
  • Grade
  • Cost Center
  • Location
  • Custom OUs

User Status Information

The following fields in the User Status Information section can be audited if they are available on the User Record:

  • User Type
  • User Subtype
  • User Status
  • Leave Type
  • Termination Type
  • Eligible for Rehire
  • Termination Reason

The User Status Information section is only available to organizations that are using Cornerstone HR and have User Types and Employment Statuses enabled.

User Custom Fields

All fields in the User Custom Fields section can be audited.