"Pending Prior Training" and "Not Activated" Statuses Added to "Not Started" Status Group for Material and Online Course Versioning

Prior to this enhancement, when a curriculum structure required child training to be completed in a sequence, the child training would display a status of Pending Prior Training in users' transcripts. When the curriculum required child training to be activated, the child training in the curriculum structure would display a status of Not Activated in users' transcripts. These two statuses were not included in the Not Started training status group during Material or Online Course versioning, meaning that users with training in a Pending Prior Training status or a Not Activated status would not be selectable during the versioning workflow, and could not be assigned the latest version of the training.

With this enhancement, the Pending Prior Training and Not Activated statuses are included in the Not Started training status group, which means users with materials or online courses in these statuses will be included in the User List when the materials or online courses are reversioned. Selecting these users in the User List allows them to receive the latest version of the training after the versioning process is complete.

Considerations

If a curriculum contains a material or online course with a status of Pending Prior Training or Not Activated, and then the material or online course is reversioned, the curriculum will also be reversioned to include the latest version of the material or online course.

Permissions

The following existing permissions apply to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Curricula Version - Manage The constraints on this permission determine for which users the administrator can assign a new version of a curriculum when reversioning the curriculum. This permission works in conjunction with the Curricula Admin - Manage permission. The constraints on this permission determine for which users the administrator can assign a new version of a curriculum when reversioning a material that is contained within a curriculum. This permission can be constrained by OU, User's OU, and User. This is an administrator permission. Learning - Administration
Material Version - Replace Only - Manage

Grants ability to assign a new version of a material to a user. The constraints on this permission determine to which users the administrator can assign a new version of a material. This permission works in conjunction with the Materials Management permission. Without this permission, administrators cannot upload new material source files. This permission can be constrained by OU, User's OU, and Users. This is an administrator permission.

This permission only applies to organizations that are using Simplified Versioning for materials.

 Learning - Administration
Material Version with Append - Manage

Grants ability to create versions of a material. This permission works in conjunction with the Materials Management permission. This permission can be constrained by OU, User's OU, and Users.

This permission only applies to organizations that are using Versioning with Append for materials.

 Learning - Administration
Online Class Version - Publish Grants ability to upload and publish new online class versions. This permission works in conjunction with the permission for uploading online classes. This permission can be constrained by OU, User's OU, Users, and Providers. This is an administrator permission. Learning - Administration