Session Roster - Withdraw Users

Administrators can withdraw or remove users from a session via the Withdraw/Remove User option for the session.

Go to ILT > Manage Events & Sessions. Search for the event. In the Options column for the event, click the View Sessions icon. This option is only available to users with permission to view sessions.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Roster - Batch Withdrawal or Move Users Grants ability to withdraw multiple users for an instructor led training session class roster, or to move them from one class roster to another. This permission works in conjunction with the Roster- View permission. Learning - Administration
Sessions - View

Grants view-only access to instructor led training sessions, enabling the user to view all details/options that were selected when the session was created. This permission works in conjunction with the Events - View permission. This permission can be constrained by OU, User's OU, Instructor, Facility, Facilities Owned by User, ILT Provider, User's ILT Provider, User, User as Instructor, and User Self and Subordinates. This is an administrator permission.

Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

 Learning - Administration

Withdraw Users

  1. Next to the appropriate session, in the Options column, click the View Roster icon.
  2. Click the Withdraw/Remove User link.
  3. Click the plus sign icon next to the appropriate users and click Withdraw.
  4. From the drop-down, select a reason for the withdrawal and explain in the Comments box.
  5. Select Do Not Charge Withdraw Penalty to waive the withdraw penalty for this user, if desired. Note: Withdrawal penalties are billed to the user (or their cost center) at the session start date.
  6. Select Do Not Sent Withdrawal Email to prevent the withdrawal email from being sent to this user, if desired.
  7. Click Submit. Upon submission, the user is immediately removed and charged any applicable withdrawal penalties.

Note: The options "Do Not Charge Withdraw Penalty" and "Do Not Send Withdrawal Email" are available to Admins/Managers when using the Withdraw/Remove User option for a session. These options do not apply when a user attempts to withdraw from a session.

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