Using the Register User and Launch Training Deep Link

When users click the Register User and Launch Training deep link, the functionality of the link depends on the approval workflow for the learning object (LO), the status of the LO, the status of the LO if the LO is currently in the user's transcript, the type of user, the type of LO, and the configuration of the deep link.

When users click the Register User and Launch Training deep link, the following occurs by LO type:

User Is Redirected to Homepage

When users click the Register User and Launch Training deep link, users are redirected to the portal's homepage in the following instances:

• If the deep link is configured with an expiration date and the link is expired when the user click the link, then the user is redirected to the homepage.
• If a self-registered user clicks the deep link, the self-registered user is redirected to the homepage for the self-registration group.
• If the deep link is for a session and the session’s registration has closed or the session has ended/expired, then when the user clicks the deep link, the user is redirected to the homepage.

General Considerations

Availability Settings

The Register User and Launch Training deep link respects availability settings. If the user had an LO on their transcript before LO availability was revoked for the user, then the LO remains on the user’s transcript. But, the LO’s transcript status does not change nor does the LO launch option when the user clicks the deep link associated with the LO.

Events

If an event is emailed instead of a session, the event is added to the user's transcript with an Approved status and not a Registered status. There is not an option to launch, since the LO is an event.

Inactive LOs

If a user has an LO on their transcript, and the status is Inactive, clicking a deep link for the LO does not change the status of the LO on the user’s transcript. The LO does not launch. When the user clicks the deep link, they are redirected to their transcript.

If the user has not previously had the LO on their transcript and the LO is not available to the user, then when the user clicks the deep link, the LO is not added to the user's transcript. The user is not registered for the LO, and the LO does not launch. The user is redirected to the portal's homepage.

LO Requires Pre-Work

If the LO requires pre-work and the user clicks the Register User and Launch Training deep link, the user is registered into the LO and the LO is added to the user's transcript.

Materials

• If the material has a URL, then when the user clicks the deep link, the user is registered into the training and the URL launches.
• If the material has an attachment, then when the user clicks the deep link, the user is registered into the training and the attachment launches.
• If the material has neither a URL nor an attachment, then when the user clicks the deep link, the user is taken to their transcript.

Price Associated with Training

• If the training has a price associated with it and the cost center does not pay the entire cost of the training, then when the user clicks the Register User and Launch Training deep link, the LO is added to the user's transcript in an Approved status. The user is redirected to their transcript, where a register option will be available. Upon clicking the Register link, the user is directed to the payment step of the Shopping Cart checkout process to purchase the training.
• If the training has a price associated with it and the cost center does pays the entire cost of the training, then when the user clicks the Register User and Launch Training deep link, the user is registered into the LO, the LO is added to the user's transcript, and the LO launches.

Deep Links for Versioned Training

Deep links for the Register User and Launch Training action and the Launch Training action stay the same even when the training is versioned. When the learner clicks a deep link, they will be navigated to the most recent version of the training unless they already have any version of the training on their transcript. In this case, learners will be taken to the version of training that is on their transcript. Deep links for the following training types are impacted by this behavior:

• Materials
• Online Courses
• Tests
• Curricula

Note: For materials versioned with Append, if there are two active versions of a material, the user will be directed to the lower version not the newest version.

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