Training Form Question - Create

To create a training form question, go to Admin > Tools > Learning > Training Form Management > Manage Training Forms. Click the View Question Bank link. Then, click the Create New Question link. The Create Question pop-up opens.

Enter the following information:

Question

In this field, enter a question to be used on the form. Form questions have all user fields available as tags and may be used in the body of the Question. When the user views the form, the tag will be replaced with the appropriate user field. To see a list of tags available, click the Display a list of tags that can be used within the body of the Question link.

Language

If multiple languages are enabled for the portal, select the appropriate language from drop-down.

Question Image or Video

If an image or video is used in the question, click the Browse button to browse for the appropriate image or video. Then click Upload to upload the file. The selected image or video will display next to the question for the user when filling out the Form.

Multi-part

Select this option to include multiple sub-questions. This option is only available for Yes/No, True/False, or Likert Scale response type questions.

When this option is selected, the Add sub-question link appears. Click the link to add sub-questions. Enter the following information for the sub-question:

  • Order - Enter the order in which the sub-questions should appear. A sub-question with an Order value of 1 will appear first.
  • Sub-question - Enter the sub-question text.

Response Type

From the drop-down, select the appropriate response type. The following response types may be available:

  1. Yes/ No - user will receive a Yes/No option to choose
  2. True / False - user will receive a True/False option to choose
  3. Likert Scale - user will receive a Rating Response Choice radio button option to choose. The open text boxes have default response choices, but can be typed over for custom response choices.
  4. Multiple Choice - Single Answers - user will receive a Multiple Choice - Single Answer option to choose from on the Form. Only one answer can be selected by the user.
    • Click Add Response Choice and enter response choices.
    • For each response choice, enter Order response is to appear
    • Check Include 'None of the above' box to display 'None of the above' as an response choice. Activating/Selecting this will supersede all other response choices.
    • Check Include 'All of the above' box to display 'All of the above' as an response choice. Activating/Selecting this will supersede all other response choices.
  5. Multiple Choice - Multiple Answers - user will receive a Multiple Choice - Multiple Answers option to choose from on the Form. Multiple answers can be selected by the user.
    • Click Add Response Choice and enter answer choices.
    • For each answer choice, enter Order response is to appear
    • Check Include 'None of the above' box to display 'None of the above' as an response choice. Activating/Selecting this will supersede all other response choices.
    • Check Include 'All of the above' box to display 'All of the above' as an response choice. Activating/Selecting this will supersede all other response choices.
  6. Text Only - allows users to respond by entering text. Responses to these questions can be given in paragraph form.
  7. Date Value - allows users to respond by entering a date or selecting date from calendar icon
  8. Short Text - to provide users with questions for which the responses are text-based responses. These text responses are limited to 250 characters.
  9. Instructions - to allow for additional read only, non-numbered text. Instructions are meant to be read-only pieces of text that can be inserted anywhere in a form. The question number will be suppressed for Instructions type questions and will continue sequence with the next question. Instructions boxes are html friendly.
  10. User Field - allows an administrator to create a field in a form that allows the user to verify the information and then change it if needed. This change will populate to the actual user record thus allowing the user to change their own user records for all OU fields. For Generic fields it gives the user an open text box and for custom it shows as populated. (For example - if you choose the division user field (an OU field) the user will see the question and then their division and the select icon. They can change the division to any other division and it changes their user record)
    1. Click Select
  11. To allow for user to choose from a User Field option. Clicking on the link brings up Select User Field pop-up. All default and custom User fields are available in the pop-up for selection. Allows an Admin to put a field in a form that allows the user to verify the information and then change it if needed. This change will populate to the actual user record thus allowing the user to change their own user records for all OU fields. For Generic fields it gives the user an open text box and for custom it shows as populated
    1. Click Select User Field link
    2. Select User field. Only one user field per question.
    3. Click Submit

Comments Box

The following options are available in the Comments Box section:

  • Include comments box - Select this option to include a comments box after the question. This allows the user to add comments with their response.
  • Comments required - Select this option to make the comments field required for users. If this option is selected, a user must include a comment with their question response. This option is only available if the Include comments box option is also selected.
  • Directions for comments box - In this field, provide directions that will be displayed above the comments box.

Category

Select the category in which the question should be grouped. Administrators can also filter questions by category.

Submit

Click Submit to save the question.