Course Catalog - General - Course Codes

If course code functionality is enabled and active in a portal, course codes are automatically generated when new learning objects (LOs) are created. The course code generation preferences cannot be changed after course codes have been activated, but administrators who have the permission for editing course codes are able to individually edit course codes from the Course Catalog.

Design Note: An updated interface is available for this page, which can be enabled by administrators in Feature Activation Preferences. With the new design, the functionality of the page is unchanged.

To edit the course code for an LO, go to Admin > Tools > Learning > Catalog management > Course Catalog. Then, search for the LO you want to modify and click the Options drop-down menu next to it. Click the Edit link.

Use Case

ABC Corp has activated course codes in their portal, but the system can only generate one prefix for all auto-generated course codes. The administrator for ABC Corp’s system wants the course code prefix to designate whether training is in French or English (i.e., FRA-101, USA-343). To achieve this, Monica has set Course Code Preferences to automatically generate codes beginning with USA for all learning objects via Course Code Preferences, and for French courses, she uses the Course Code edit feature in Course Catalog to manually change the prefix to FRA. This allows other learning administrators to easily identify, group, and manage training for different audiences.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Course Code -Edit Grants ability to edit Training Course Codes. This is an administrator permission. Learning - Administration
Course Code - View Grants ability to view Training Course Codes. This is an administrator permission. Learning - Administration

Edit Course Code

For administrators with the appropriate permissions, the Course Code field will display near the top of the General page when editing an LO through course catalog. If no course code has been generated for the LO, the field will be blank. If the course code displays but there is no Edit icon , the administrator only has the permission to view course codes.

To edit a course code:

  1. Click the Edit icon next to the course code. This causes the course code prefix and suffix to become editable.
  2. Enter an alternate prefix into the Prefix field. This field is limited to 20 characters. Note: This field cannot be edited if the auto-generated prefix is more than 5 characters long.
  3. Enter an alternate suffix into the Suffix field. This field is limited to 5 characters, must be greater than 0, and will be automatically followed by ".0".
  4. After entering a new prefix and new suffix, click the Save icon to save the LO's new course code. Clicking the Cancel icon will discard the changes.

The modified course code can now be used to search for the LO.

Considerations

  • Duplicate course codes cannot be created. If an administrator attempts to enter a course code that is already in use, the following pop-up message will appear:

  • Materials created via Express Class do not generate a course code.