Course Catalog - Batch Edit - Training Completion

From the Course Catalog, the administrator can edit multiple learning objects at once using the Batch Edit feature.

Design Note: An updated interface is available for this page, which can be enabled by administrators in Feature Activation Preferences. With the new design, the functionality of the page is unchanged.

To batch edit items in the Course Catalog, go to Admin > Tools > Learning > Catalog Management > Course Catalog. Select the appropriate learning objects and click the batch edit button. Then, click the Edit Signatures link.

Note: In the case of legacy UI, Batch Edit is replaced by Edit Selected at the bottom of the page. The Batch Edit or Edit Selected option is only visible if the Enable Enhanced Search checkbox is unselected.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Course Catalog - Update

Grants ability to manage and edit training items listed in the Course Catalog and also grants access to the Course Console, where training can also be managed and edited. This permission also grants access to the Popular Requests and Highest Rated widgets on the Learning Admin Console (in conjunction with the Learning Admin Console - View permission). This permission also allows administrators to reversion online courses via the Course Console page. This permission also allows administrators to access an Edit Training option for training items included as objectives in Development plans.

This permission can be constrained by OU, User's OU, Training Type, Training Item, Provider, ILT Provider, User's ILT Provider, User, User Self and Subordinates, and User's LO Availability. This is an administrator permission.

Note: Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

Learning - Administration
Training Completion Signature Preferences Grants ability to manage Training Completion Signature preferences, to configure a required electronic training completion signature. This permission works in conjunction with the Learning Preferences permission. This permission can be constrained by OU and User's OU. This is an administrator permission. Learning - Administration

When batch editing LOs via the Course Catalog, the following options are available on the Training Completion Signature page:

Require Electronic Signature

Implementation Note: This option is not enforced until this functionality is activated via Default Training Completion Signature Preferences. However, it is critical that administrators configure this option for all LOs prior to activating this functionality. When this option is selected, a user who has completed the training must provide an electronic training completion signature in order for the training to be considered Completed. In order for a user to be required to provide an electronic completion signature, the Electronic Signature functionality must also be enabled for the user's OU via Training Completion Electronic Signature Preferences. . When a LO is created, the default setting for this option is determined in Default Training Completion Signature Preferences.

Configure Signature Message

This option is unselected by default. When this option is unselected, the Signature Message is not impacted. Select this option to set the same Signature Message for all of the selected LOs. The following options are only available when this option is selected:

  • Message - In this field, enter the message that is displayed to users when they are providing an electronic training completion signature. This message is applied to all of the selected LOs. The character limit for this field is 500. If multiple languages are enabled for your portal, select the Translate icon to translate the field into other available languages. By default, the administrator is modifying the message for their preferred language. Note: This field is only available if you have permission to manage Training Completion Signature preferences.
  • The following options are only available if multiple languages are enabled for your portal:
    • Apply changes to the signature message for only fields that have been updated - This option is selected by default. When this option is selected, then any localized messages that the administrator adds are applied to all of the selected LOs. However, if the administrator does not add a message for a particular language, then the message for that language is not updated for any of the selected LOs. For example, if a localized message is provided for English and French then any existing English and French messages are overwritten, and all other previously existing translations are not impacted.
    • Overwrite all existing signature message configurations - Use caution when selecting this option. When this option is selected, then all localizations of the message are overwritten with the values specified during the batch edit. This applies even if one or more of the messages are blank. For example, if a localized message is provided for English and French and all other localizations are blank, then the English and French messages are applied to all selected LOs, and the messages for all other available languages are removed.